MINUTES REGULAR MEETING
SEPTEMBER 27, 2022
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Masick called the meeting to order at 4:30 p.m.
C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Melissas Logan Bellows, 8909 Duxbury Road, Louisville, Kentucky addressed the Commission regarding her campaign for judge in the Circuit Civil Court Division 7 in the November 2022 election. Mike Williams, 8603 Nottingham Parkway, addressed the Commission regarding parking violations he observes as he walks and rides throughout the City.
APPROVAL OF MINUTES
With a minor change, the September 13, 2022 amended minutes were presented for approval. Commissioner Jackson made a motion for approval and his motion was seconded by Commissioner Wagner. Motion carried unanimously.
Municipal Order 22-29-24—Relating to the Check Register Approvals for August 2022. After some discussion, Commissioner Jackson made a motion for approval of MO 22-20-24 pending City
Treasurer Mike Rhodes follow-up on some inquires. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
C. A. O. Tyler Johnson—Management Report
Mr. Johnson reported that he and Commissioner Wagner met with the landscaping and mowing contractors. The contractor stated since there has not been a change in pricing since 2018, there will be an increase this year. After consulting with City Attorney Singler, Mr. Johnson reported the contract needs to be bid before the winter season begins. After some discussion, the bid will occur in November 2022. Mr. Johnson further reported he had met with Police Chief Grady Throneberry, Eric Curtis from Rumpke, and with the City’s website designer to get better acquainted. He added that he is awaiting a work order for the Flock cameras.
Mayor Masick distributed for discussion Municipal Order 22-25, Series 2022—A MUNICIPAL ORDER APPROVING THE USE OF AMERICAN RESCUE PLAN ACT (APRA) FUNDS TO PROVIDE PREMIUM PAY FOR JEFFERSON COUNTY FIRE PROTECTION STAFF. She explained that eight KRS Chapter 75 fire protection districts in Jefferson County did not receive American Rescue Plan Act funds for pandemic premium pay, and these include the EMS and Fire Departments. She added that several cities desire to donate some of their ARPA funds and have utilized a three percent guideline as their donation formula. City Attorney Singler added that an association was formed called the Jefferson County Suburban Fire Service and agreed to hold the funds in accordance with a sharing formula. After some discussion whether to pool or to direct the donation, Commissioner Jackson made a motion to donate $35,000 go to the pool distribution so that it will be allocated amongst all eight fire districts. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson discussed the current rates for certificate of deposits and investing into Treasury Bills with Morgan-Chase.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reported that he and C. A. O. Johnson met with Police Chief Grady Throneberry regarding patrolling the City and goals were set for the next few weeks.
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner reported that leftover food from the Citywide picnic had been donated to the Franciscan Shelter. She reported that pansies will be planted next week and replanting at One Hurstbourne Place. Also, City Horticulturist, Andrea Hanlon will be reviewing the plants in some smaller courts in the City with possible upgrading. With regards to medians, there will be re-sodding and replanting where oak trees were removed and shrubs that need replaced at entrances. City Engineer Chris Crumpton presented a recommendation of award for the annual paving contract for the Fiscal Year 2023. Of the four bids, the best and lowest bid was Hall Contracting. He suggested that Reigate Court and Parkington Court be added to the contract for an additional $20,378.45. Commissioner Wagner made a motion to approve Hall Contracting for the base bid and alternate totaling $600,603.25. Her motion was seconded by Commissioner Leavell. Motion carried unanimously.
ATTORNEY’S REPORT – Attorney John Singler
Mr. Singler reported he had received a request from Bill Bardenwerper’s office regarding the NTS apartment project. He stated that the Louisville Planning Commissioner has requested that Egham Drive be connected. After much discussion, the Commission decided that Egham Drive could have a physical barrier placed just as the other sub streets had in the past. Commissioner Wagner made a motion to place a barrier blocking the end of Egham Drive but not to be connected. Her motion was seconded by Mayor Masick. Motion carried unanimously.
CITY ENGINEER’S REPORT—Chris Crumpton
No further report.
OTHER NON-BUSINESS/ACTION ITEMS
Street Parking Ordinance—City Attorney Singler stated an updated version will be reviewed soon.
False Alarm Ordinance Discussion—Mr. Singler reported there will be a document to be reviewed at a
Professional Liability Insurance—Mr. Johnson stated he had spoken with Steve Riggs and KLC regarding liability insurance for law enforcement in the amount of $1,000,000 limit for $2,000 annual premium.
Code Enforcement Board Appointees—Mr. Johnson reported he had spoken with some appointees and will give an update at the next meeting. Junk Day—Mr. Johnson reported that the notice was mailed to the residents on September 18, 2022 and will be placed on the website and Reach Alert.
TREASURER’S REPORT – Treasurer Mike Rhodes
Mr. Rhodes reported that approximately another $400,000 is expected for property taxes. A new certificate of deposit was obtained through US Bank for $242,000 for 9 months at 3.00%. The transaction consisted of $82,004 roll over and $159,996 additional funds.
At 5:31 p.m. Commissioner Wagner made the motion to adjourn. Her motion was seconded by
Commissioner Jackson. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk