MINUTES – REGULAR MEETING
SEPTEMBER 26, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Ben Jackson, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Chris Crumpton, City Engineer
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
No guests were present.
APPROVAL OF MINUTES
The September 12, 2023, minutes were presented for approval. Commissioner Wagner made a motion for approval of the minutes and her motion was and was seconded by Commissioner Jackson. Motion carried unanimously.
APPROVAL OF M.O. 2023-23-29 – CHECK REGISTER FOR AUGUST
M.O. 23-29 was presented for approval. Commissioner Jackson made a motion for approval of the M.O. and his motion was seconded by Mayor Masick. Motion carried unanimously.
A. O. Tyler Johnson—Management Report
A. O. Tyler Johnson reported that a property owner had contacted City Hall and provided an email address that could be provided to any prospective buyers of the property. C.A.O. Johnson reported that he and the City Attorney would be meeting with the Lyndon Police Chief to discuss property cleanup plans in the city.
C.A.O. Johnson reported that the Financial Manager had met via Zoom with the city’s auditors, and that work would begin at the end of the month on the FY23 audit.
C.A.O. Johnson reported that he had attended the Kentucky League of Cities Annual Conference the week prior, where many helpful workshops were held that will be beneficial to the city moving forward.
Mayor Masick reported that she had contacted the Hurstbourne Country Club and reserved a date for the city’s winter holiday event.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton was absent; no report.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson had no report.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell was absent; no report.
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner reported the leftover food from the Hurstbourne Family Picnic was donated to the Franciscan Kitchen to feed those in need.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney John Singler had no report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Chris Crumpton reported several building permits had recently been submitted and thanks Commission Norton for his help in reviewing and approving the permits.
City Engineer Christ Crumpton reported that curb repairs and catch basin replacements were ongoing throughout the city, and he would be inspecting those as completed. He reported that he has been in contact with AT&T and is awaiting a response from them regarding how they plan to address the utility box repairs they need to perform in various locations in Hurstbourne.
He reported that MSD, Hurstbourne Country Club, the project contractor, and the City Engineer will be meeting later this week to review the upcoming Nottingham culvert replacement project. He reported that he is waiting for MSD’s response to the Seaton Spring Court creek reclamation project before a bid package will be sent out.
Commission Wagner inquired about a potential depression in the new pavement on Oxfordshire, near Lowe Elementary School. City Engineer Chris Crumpton said he would inspect it and recommend any necessary repairs.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Mike Rhodes reported that the city had recently purchased a T-bill for $400,000 at a rate of 5.42%, for a 6-month term.
OTHER NON-BUSINESS/ACTION ITEMS
C.A.O. Tyler Johnson presented Ordinance 23-04 – AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR THE CITY OF HURSTBOURNE for First Reading and review. C.A.O. Johnson explained that the budget amendment was to bring the total amount of ARPA funds and Road Fund monies into the budget to use for possible expenses during the fiscal year. Commission Jackson made a motion to introduce Ordinance 23-04 and Commissioner Wagner seconded the motion. The motion carried unanimously.
At 4:55 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk