October 25, 2016
Mayor Mary Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
Present: Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Rusty Wells, Commissioner
Others John Singler, City Attorney
Present: Faye Tanner, Recording Secretary
The Pledge of Allegiance was led by Mayor Schneider.
Mr. Joseph Haberman and Mr. Jeff O’Brien of Louisville Metro were present to discuss the preparations necessary to update the current comprehensive plan, Cornerstone 2020.  This plan provides for land development regulations and policies for Metro Louisville, including the Land Development Code.  Cornerstone 2020 is approaching its effective timeframe, and the work is underway on a new comprehensive plan to guide actions beyond 2020 to 2040.  The intent is to build on the current policies and to incorporate objectives of several other plans and initiatives into a single foundational policy document.  The Offices of Planning & Design Services and Advanced Planning will draft the new plan and manage its adoption.  The planning staff will rely on the assistance from other divisions as well as community and business organizations, outside agencies and citizens.  Public input will be solicited from all segments of the community, and they invited the City of Hurstbourne and citizens to participate and become a part of this process.  The first meeting of the work group will be held on November 5 and is open to the public, but there will be others and they encourage folks to sign up for a meeting at Louisvilleky.gov/Comprehensive Plan, then go to Work Groups.  They also would be willing to speak to groups that may have an interest in this process.
Commissioner Jackson mentioned a couple of corrections or changes to the minutes of the regular meeting of October 9, 2016.  He then made the motion to approve those minutes as amended.  Commissioner Hubbuch seconded the motion; motion carried unanimously.
Municipal Order 16-20 Relating to Check Register Approvals for September, 2016.  After discussion, Commissioner Hubbuch made the motion to approve MO 16-20; his motion was seconded by Commissioner Wells.  Motion carried unanimously.
ATTORNEY’S REPORT – Attorney Singler
Attorney Singler reported he is working on a draft of a revision to the Code Enforcement Board ordinance.  He’ll send this out this week, and asked for input from the Commission for possible first reading at the next Commission meeting.
There was discussion about the City’s delinquent taxes.  Attorney Singler will research the delinquencies and report back at the next meeting.
TREASURER’S REPORT – Treasurer Bennett
Treasurer Bennett was not in attendance, but the City’s financial statements had been distributed to the Commissioners.  Commissioner Jackson questioned some of the bank expenditures and noted that the September sanitation figures were not included in this report.
CITY ENGINEER – Engineer Crumpton
No report.
C.A.O. Leidgen brought the Commission up-to-date on the latest lease for space in the City Hall building.  A security system is also being installed.
C.A.O. Leidgen will bring to the next meeting the Ethics Financial Statements and Proof of Receipt forms regarding open-record laws that Commissioners should sign and turn in to him.
On Monday Fischel Company will begin boring under the street at the entrance on Linn Station/Hurstbourne Lane.  The caps have been placed on that entrance sign.  Lighting preparation work is underway, and the wooden fence will be installed in a few weeks.
The house on South Lyndon has been cleaned out in the inside and outside and will be placed on the market for sale in the near future.
No report.
PUBLIC WORKS REPORT – Commissioner Wells
Commissioner Wells reported that the Hurstbourne Storm Water Advisory Committee has established solutions and priorities and they are still waiting on MSD to discuss implementation and funding options. He and City Engineer Crumpton toured the Cadogan Creek area and will approach MSD about straightening the creek channel.  This should not affect conveyance improvements behind Marlboro.  Commissioner Wells and Engineer Crumpton also toured the creek channel between Hurstbourne Lane and Nottingham as it flows behind Cadogan to Rugby to Denington to Hurstbourne Country Club property.  They, along with Mayor Schneider and resident Eric Effinger, also toured the creek channel behind and alongside Mr. Effinger’s property.  They will be exploring several options, long-term and short-term, and have started an application for FEMA assistance.
The sidewalk shaving is finished and Commissioner Wells has received positive comments about it.
Mr. Wells asked the Commission to consider sidewalk installation on Nottingham on the westbound side from Arundel to the school crosswalk where there has been a lot of foot traffic across residents’ front yards.  After discussion, it was decided that C.A.O. Leidgen and Engineer Crumpton would present estimates for various options to correct this situation.
A 5K walk is scheduled at Lowe Elementary School for 8:30 a.m. on October 29.  Residents will be notified by Reach Alert, and police and JCPS safety patrols will be present.
Milling work for the street paving is scheduled to begin on November 2 with the paving to be done on November 3-4.
Commissioner Wells presented several possible changes for the 2017 city picnic.  He asked for feedback within the next two weeks regarding this as well as the food to be served.
PUBLIC SAFETY – Commissioner Hubbuch
Mr. Hubbuch inquired into the possibility of receiving Metro Council discretionary funds for financial assistance for a number of projects. It will be looked into.
No report.
In Commissioner Wagner’s absence, C.A.O. Leidgen reported that the junk day had been very successful.  Commissioner Jackson commented on the number of complaints received about Rumpke’s trash collection.  He said this is a constant concern and should be addressed to those in charge at Rumpke.
Commissioner Wells expressed concern about the directional arrows on South Lyndon Lane at Shelbyville Road.  Attorney Singler said if this is in State right-of-way it would require their permission to change that.  There was also discussion about the striping at the light on Williamsburg at Hurstbourne Lane.
There was discussion about possibly cancelling the second Commission meeting in November since it falls during the week of Thanksgiving.  This will be decided at the November 8 meeting.
Mayor Schneider made the motion to adjourn at 5:45 p.m.  Her motion was seconded by Commissioner Hubbuch.  Motion carried unanimously.