OCTOBER 13, 2020

Mayor Masick called the meeting to order at 4:30 p.m.


C.A.O. Jim Leidgen conducted the roll call.  A quorum of the Commission was present.
Present:            Mary Masick, Mayor
Ben Jackson, Commissioner
Earl Hubbuch, Commissioner
Lois Wagner, Commissioner

Present:            John Singler, City Attorney
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary

The pledge of allegiance was led by Mayor Masick

Due to the COVID-19 pandemic, body temperatures were taken of each guest.
Katie Custer from Run Switch was present.
Mayor Masick and the Commission welcomed C. A. O. Jim Leidgen upon his return to work.


The September 22, 2020 minutes were presented for approval. After a couple of minor corrections, Commissioner Jackson made a motion for approval and his motion was and was seconded by Commissioner Wagner. Motion carried unanimously.


Mayor Masick reported that she, Commissioner Leavell, City Treasurer Mike Rhodes, Code Enforcement Officer George Stewart, and City Attorney John Singler met to discuss a Homeless Project regarding Liberty Bank Lane and Blairwood. She stated that she and Mr. Stewart visited the businesses on Liberty Bank Lane and there will be a follow-up letter stating how they can work as a group. Commissioner Leavell contacted Metro Services to seek resources that could assist with some of the homeless issues. The Commission will be kept apprised of any further developments.

PUBLIC WORKS—Commissioner Hubbuch
Commissioner Hubbuch along with City Engineer Chris Crumpton reported that the City street paving was completed. An indentation was made at the entrance of Leighton Circle and that area will paved at a reduced price by Hall Paving. Also, some additional stripping on the streets and bike lanes was included. Commissioner Hubbuch complimented Mr. Crumpton on his bid presentation and package. The Commission thanked Mr. Crumpton for his daily overseeing of the paving project.

Commissioners Hubbuch and Wagner, City Engineer Chris Crumpton with a few Hurstbourne residents met with AT&T to discuss two new locations for distribution boxes for fiber optics.  These boxes are to be placed in the areas of Colonel Anderson/South Lyndon and in Linn Station/Oxmoor Woods. The residents insisted that the boxes have landscaping surrounding the boxes. The type of landscaping selected will be under review and agreement with City Horticulturist Andrea Hanlon. After some discussion, City Attorney John Singler stated that AT&T needed approval to place the boxes, a change will be need to their encroachment permit.  The Commission decided to wait for pictures as an exhibit to reference in the minutes showing both proposed locations.

Commissioner Hubbuch reported the entrance at Oxmoor Woods Parkway had no electricity due to an AT&T sub-contractor mistakenly cutting the line.  The cost of repair will be documented and submitted to AT&T. In addition, he submitted a bid of $11,257.00 from Country Squire for the 2020 Christmas decorations. He stated that $3993.00 had been spent for the Fall plantings this year and $4929.00 will be spent for 9-10 replacement trees throughout the City. Painting of the wrought iron at S. Lyndon and other entrances should begin next week if weather permits. Mr. Leidgen also suggested that the entrance of South Lyndon and Shelbyville be enhanced for Christmas.

Commissioner Hubbuch reported that he took a tour of the newly opened hotel The Hyatt House and the hotel was a nice addition to the City.

Commissioner Jackson welcomed Mr. Leidgen upon his return to work. He stated that any phone calls on the office rental at City Hall should now be referred to Mr. Leidgen and that no decision has been made on whether the floor plan of available office space will remain as one large unit or divided into smaller suites.

He then stated that a member of the staff requested the City Hall parking lot could be utilized by their Sunday School class for a yard sale. After some discussion, the Commission thought it was a nice gesture and the event would be properly conducted; however, they thought it would set a precedent for others to use it and declined the request.

Commissioner Jackson reported the Finance Committee met and proposed that $500,000 of the City’s investment funds be invested over the next six months and placed in two equity stock mutual funds with the Kentucky League of City Pool Investment. After a discussion, Commissioner Jackson made a motion to accept the recommendation of the Finance Committee to invest up to $500,000 into the Kentucky League of Cities’ two investment funds as a long-term investment rather than short-term.  His motion was seconded by Mayor Masick. Motion carried unanimously.

PUBLIC SAFETY – Commissioner Leavell                            No report.

Commissioner Wagner reported that many residents have applied for permits this year for home improvements which is increasing the values of the Hurstbourne homes. She recommended that the City be equally responsible and invest in major projects such as landscaping lightning.  She complimented the Code Enforcement officer George Stewart for performing his duties.

ATTORNEY’S REPORT – Attorney John Singler                 No report.

CITY ENGINEER’S REPORT—Chris Crumpton                 No report.

TREASURER’S REPORT – Treasurer Mike Rhodes            No report.

For discussion purposes, C. A. O. Leidgen distributed copies of a golf cart application to obtain a permit. He thanked the Commission for their support during his absence. Everyone responded they were glad he had returned.

In accordance with KRS 61.810, Mayor Masick made a motion to close the regular Commission meeting and enter into Executive Session to discuss a personnel issue. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.  Commissioner Jackson made a motion to end the Executive Session and return to the regular Commission meeting. Seconded by Mayor Masick. Motion carried unanimously.

  1. “Motion to clarify the employee pay issues discussed at the September 22nd, 2020 City Commission meeting.  The additional COLA increases for Jim Leidgen and Victoria Lemke of 1.6% will begin on a fiscal year basis, July 1st, 2020.  The additional merit pay increase for Victoria Lemke of 5% will begin May 26th, 2020.”
  2. “Motion to clarify how the City calculates the Family and Medical Leave Act (FMLA) availability.  The city provides 12 work weeks of FMLA leave during any 12-month period.  The City will calculate the 12 month period beginning with the first day that any employee is put on FMLA leave and extending for the next 12 consecutive months.”

At 6:37 p.m. Commissioner Hubbuch made a motion to adjourn. Seconded by Commissioner Jackson. Motion carried unanimously.


Mayor Mary Masick                                                                       James E. Leidgen, City Clerk