MINUTES REGULAR MEETING
OCTOBER 10, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Ben Jackson, Commissioner
Marcus Norton, Commissioner
Bill Leavell, Commissioner
John Singler, City Attorney
Chris Crumpton, City Engineer
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
No guests were present.
APPROVAL OF MINUTES
The September 26, 2023, minutes were presented for approval. Commissioner Jackson made a motion for approval of the minutes and his motion was and was seconded by Mayor Masick. Motion carried unanimously.
A. O. Tyler Johnson—Management Report
A. O. Tyler Johnson reported that new City of Hurstbourne lettering had been installed on the brick entrance at the intersection of S. Lyndon Lane and Oxmoor Woods Parkway. The trees obstructing the lettering will be relocated in November and the landscape lighting will be adjusted in reference to the positioning of the lettering on the wall.
A.O Johnson reported that there was cleanup happening at multiple properties that had been cited in the past for code enforcement violations. The appropriate parties applied for and were granted dumpster permits for these cleanups.
SECOND READING OF Ordinance 23-04 – AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR THE CITY OF HURSTBOURNE
A copy of Ordinance 23-04 was distributed to each Commissioner for review and discussion. C.A.O. Johnson explained that this was an amendment to fully realize the Road Fund and ARPA Fund monies into the FY24 budget so that the funds could be expended on projects. C.A.O. Johnson explained that no new funds were being collected by the city, as this was correcting an oversight from the budget approval in July.
Commission Jackson made a motion to approve the Second Reading of Ordinance 23-04 and his motion was seconded by Mayor Masick. A roll call vote was held with the following results:
Mayor Masick – yea
Commissioner Jackson – yea
Commissioner Norton – yea
Commissioner Leavell – yea
Mayor Masick reported that she attended the Jefferson County League of Cities bylaws and explained some of the changes made in the bylaws during that meeting. Mayor Masick notified the Commission about the upcoming JCLC holiday party and that RSVPs would be due soon.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton reported that there has been instances of cars parking on the grass again around Linn Station Road. C.A.O. Johnson said he would investigate and cite anyone parking illegally.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson inquired about a potential tenant for the upstairs office. Commissioner Jackson asked for an update on the auditor’s meeting; C.A.O. Johnson reported that he and the Financial Manager would be meeting with the auditors in the coming weeks.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reported on the monthly activity report distributed by the Lyndon Police Department, including traffic enforcement numbers and various locations where service calls occurred.
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner was absent; no report given.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney John Singler reported that he had been in contact with attorneys representing a property owner regarding a property cleanup in the city. The attorneys asked for an extension and was granted one.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Chris Crumpton reported that the city’s curb and gutter repair contractor is close to being finished with their fall phase of the work. Mr. Crumpton also reported that he attended a public meeting regarding a hotel development across the street from Hurstbourne. He felt that their plans would have no impact on stormwater drainage in the city limits.
Engineer Crumpton also reported that he attended a meeting with representatives from the Hurstbourne Country Club and MSD regarding a culvert replacement project on Nottingham Parkway. The project will be separated into two phases, with the upgrade of the culvert being the first phase of the project. He reported he would get with C.A.O. Johnson to work on the project timeline to notify residents of any road closures that may occur. The second phase of the project will be completed in 2024 following permit approval from various federal and state agencies.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Mike Rhodes reported that the city had recently renewed a Certificate of Deposit utilizing ARPA funds in the amount of $245,000 for a 1-month period, with 4.97% interest.
OTHER NON-BUSINESS/ACTION ITEMS
At 5:04 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Mayor Masick. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk