MINUTES
REGULAR MEETING
November 27, 2012
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY
Mayor Bob English called the meeting to order.
Prior to the start of the meeting, C.A.O. Leidgen welcomed those in attendance and made a statement about the manner in which the City Commission meetings are to be conducted. He explained that there are two parts to the public meeting: a) The first part is designated for public participation; and b) The second part is for Commission business. During the time for public participation, anyone who wishes to address the Commission is asked to complete a yellow sign-in sheet and turn it in to the Recording Secretary before the meeting so the meeting minutes can be accurate. Guests who have signed up to speak will be recognized by the Mayor at the appropriate time. Guest speakers are limited to three minutes unless otherwise instructed by the Mayor. Question and answer exchanges do not count toward the time limits. All guests are encouraged to stay for the entire meeting. However, during the business meeting, guests are prohibited from speaking unless called upon by the Mayor.
ROLL CALL
C.A.O. Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Dick Hays, Earl Hubbuch and Lois Wagner; Attorney John Singler; C.A.O. Jim Leidgen; and Treasurer Bill Bennett. A quorum of the Commission was present.
PLEDGE
The Pledge of Allegiance was led by Mayor English.
RECOGNITION OF GUESTS
No guests were in attendance who wished to speak to the Commission.
APPROVAL OF MINUTES
Commissioner Hubbuch made the motion to approve as distributed the minutes of the November 13, 2012 regular meeting of the City Commission; his motion was seconded by Commissioner Dahlem. Motion carried.
BUSINESS ITEMS
Attorney Singler presented Municipal Order 12-32, A Municipal Order Relating to Check Register Approvals for October 2012. Commissioner Dahlem moved approval of MO 12-32; seconded by Commissioner Hubbuch. Motion carried.
– Attorney Singler presented a list of the recommended nominees to serve on the City of Hurstbourne Code Enforcement Board. The list included David Buchanan, Carrier Paar, Don Kalmey, Mischell Hutto, and Mike Bewley. The ordinance requires three members and two alternates to serve on the Board. Attorney Singler explained that the Board would be used after other avenues of enforcement are exhausted. Commissioner Hubbuch made the motion that the Commission approve the list of nominees and that C.A.O. Leidgen be given the authority to select the members and the alternates. Commissioner Hubbuch’s motion was seconded by Commissioner Dahlem. Motion carried.
ATTORNEY’S REPORT – Attorney Singler
Attorney Singler distributed copies of the minutes pertaining to the approval of the Revised Detailed District Development Plan for the construction of a 10-space parking lot, replacement of an existing chain link fence with a solid 6-foot wood fence and flowering shrubs on Liberty Bank Lane. He presented Municipal Order 12-33 Relating to detailed development plan at property located at 1240 Liberty Bank Lane. After discussion, Commissioner Hubbuch made the motion to approve MO 12-33; his motion was seconded by Commissioner Dahlem. Motion carried.
Attorney Singler will continue to pursue the valuation issues regarding the house on Rugby.
TREASURER’S REPORT – Treasurer Bennett
Mr. Bennett presented the check detail and financial report for the month of October 2012. He stated that City Assets and Liabilities & Net Assets total almost $3.5 million. He reported that 90% of all property taxes have been collected, and the bank franchise fees and insurance premium taxes continue to come in as expected. He and the Commissioners have signed the signature cards for the new accounts which have been established. C.A.O. Leidgen will draft a letter to be sent to residents reminding them to notify their insurance companies in order that Hurstbourne will receive the appropriate premium tax.
The City audit is completed and the auditor is expected to attend the next Commission meeting.
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C.A.O. Leidgen presented the City’s Call Log, a number of those relating to the recent removal or addition of signs in the City.
Mr. Leidgen referred to gaps or time delays in the report of incidences in the City, some of those because reports may be taken by Kentuckian Law Enforcement, others by the JCPD officers on duty, and others that are reported to and handled by the City office. He has now created a “City of Hurstbourne Crime Incident Report” form which gives the City office an opportunity to follow through by contacting the individual involved. This should especially help in a situation where a crime alert might be justified.
Mr. Leidgen reported on the traffic control activities through the Thanksgiving holiday. He noted that City residents received 52.8% of the citations and warnings for speeding which were issued. Commissioner Hubbuch emphasized how pleased he is with the reports from Kentuckiana Law Enforcement.
The sidewalk construction on Blairwood Road is completed except for some clean-up work and striping.
The entrance work should begin this week.
To a question from Commissioner Hubbuch, C.A.O. Leidgen said he is confident the commitment for Louisville Metro funds for the ADA Sidewalks project will be honored by the new Metro Council Member.
To a question as to when the new flag is to be installed in the City, C.A.O. Leidgen said it has been ordered but the actual date of installation is unknown. After discussion, Commissioner Hubbuch made the motion that the Commission dedicate that flag to current and former members of the United States military with an appropriate plaque and ceremony. His motion was seconded by Mayor English. Motion carried.
MAYOR’S REPORT – Mayor English
Mayor English said he is pleased with the new striping on Christian Way.
PUBLIC WORKS REPORT – Commissioner Wagner
Commissioner Wagner stated that the contractors used in the past for snow and ice removal will continue that service this winter at the same cost to the City. She made the motion to continue the contract through the winter season; her motion was seconded by Mayor English. Motion carried.
GENERAL GOVERNMENT REPORT – Commissioner Dahlem
No report.
PUBLIC SAFETY REPORT – Commissioner Hubbuch
No report
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hays
Commissioner Hays referred to the complaint received about loud music coming from Brownies in the shopping center. He and C.A.O Leidgen talked with the owner and were told this was a one-time-only occasion for an outside band. There have been no further complaints about this matter.
ADJOURNMENT
At 5:40 p.m. Commissioner Hays made the motion to adjourn; his motion was seconded by Commissioner Dahlem. Motion carried.