November 24, 2015
4:30 PM
Mayor Mary Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
Present:Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Lois Wagner, Commissioner
Rusty Wells, Commissioner
Others John Singler, City Attorney
Present: Bill Bennett, City Treasurer
Chris Crumpton, City Engineer
Faye Tanner, Recording Secretary
The Pledge of Allegiance was led by Mayor Schneider.
There were no guests in attendance who wished to speak to the Commission.
Commissioner Hubbuch made the motion to approve the minutes of the November 10, 2015 regular meeting of the Commission; his motion was seconded by Commissioner Jackson.  Motion carried unanimously.
TREASURER’S REPORT – Treasurer Bennett
Treasurer Bennett presented the financial reports for the four months ended October 31, 2015.  Most of the City’s ad valorem taxes have been collected, and the insurance premium taxes are also coming in as expected.  The 2014-15 City audit has not yet been presented to the City.
Municipal Order 15-35 Relating to Check Register Approvals for October 2015.  Commissioner Wells made the motion to approve MO 15-35; his motion was seconded by Commissioner Jackson.  Motion was approved unanimously.
ATTORNEY’S REPORT – Attorney Singler
No report.
CITY ENGINEER’S REPORT – Engineer Crumpton
Engineer Crumpton reported there has still been no response from MAC Construction.
Precision Cut / Sidewalk shaving process has been tested on a few sidewalks in the City.  All of the road work has now been completed.
Commissioner Hubbuch asked that residents be reminded to have their house numbers visible from the street.
Commissioner Wagner expressed concerned that the new City Hall building and parking lot is dark and lighting needs to be installed.  Commissioner Hubbuch said LG&E will be installing lights across the street from the north side of the building and the City will mount an additional light fixture to the northwest corner of the building to better light the parking lot and sidewalks.  Commissioner Wagner also stated that rocks in the parking lot should be removed as they are dangerous, especially for older residents. C.A.O. Leidgen said that he would follow up on that right away.
C.A.O. Leidgen reported he has followed up with Senator Julie Raque Adams and sent her Hurstbourne minutes pertaining to speed humps, but he has not heard from her.  He will follow up with her again before the next Commission meeting.
The Hurstbourne Herald will be ready for print in the near future.
MAYOR’S REPORT – Mayor Schneider
Mayor Schneider had gone to the District 17-18 Town Hall meeting in Middletown and while there she talked with Tony Lindauer, Property Valuation Administrator.  The Hurstbourne area is due for reassessment, and she asked Mr. Lindauer to come to the January 26 Commission to speak about the new assessments and methods of appeal.
Mayor Schneider has also attended the 60th anniversary celebration of the Jefferson County League of Cities.  On behalf of the City, she signed up to receive a donated tree.  Commissioner Wells will be notified when the tree is available for planting.  She also talked with Chris Pierce, the City’s new representative from Rumpke, who will attend a future Commission meeting to answer any questions the Commission might have.
PUBLIC WORKS REPORT – Commissioner Wells
Commissioner Wells said he and Engineer Crumpton will begin prioritizing the needs for long-term projects for the storm water program.
There was discussion about ways to keep the storm drains cleared of leaves.  Commissioner Wagner said that she is not in favor of City-wide curbside leaf removal because there are several issues associated with this type of project; one being easements and drains can get clogged up when additional leaves are raked to the street for pickup.  Commissioner Wells said this should be put on hold until a future date.
The Linn Station entrance project will be delayed until spring.
The rail has been installed at City Hall.  Work on the parking lot will be postponed until spring.
PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch reported that Public Safety incidents were minor in nature this month. He also stated that the new lighting at City Hall will be installed in the next few weeks.
Commissioner Jackson reported on a plan to implement staggered maturity dates for the City’s Certificates of Deposit.
Commissioner Jackson also stated that he C.A.O. Leidgen contacted the banks within the City and they determined that Chase Bank was best suited for the City’s needs.  Reasons for their decision included no fees, a lower rate for the remote deposit system, and a no-fee credit card.  He then presented Municipal Order 15-36 Relating to Banking for Commission discussion.  Commissioner Wagner reminded the Commissioners that the City had enacted Ordinance 13-07 in 2013 which states in part that “. . . before action may be taken on any Municipal Order, such drafting and review must be complete in time for the Municipal Order to be numbered and placed in the City Commissioners’ booklets in time for their normal distribution to each Commissioner, prior to the Commission Meeting.  The above prior notice may be suspended for good cause by motion of the Commission.”  After discussion, Commissioner Jackson noted that the City will be losing money each day that the accounts remain where they are.  He then made the motion to waive the notification requirement in order to have a vote on Municipal Order 15-36.  His motion was seconded by Commissioner Hubbuch.  Mayor Schneider called for a roll call vote – Mayor Schneider and Commissioners Hubbuch, Jackson, Wagner and Wells all voted aye.  The motion carried 5-0.  Commissioner Jackson then made the motion to approve Municipal Order 15-36 Relating to Banking; his motion was seconded by Commissioner Wells.  Mayor Schneider called for a roll call vote – Mayor Schneider and Commissioners Wells Wagner, Jackson and Hubbuch all voted aye.  The motion carried
Commissioner Wagner said she is concerned that some procedures and actions be in contradiction of City Ordinances and regulations that are in place.  Attorney Singler said he will research this and possibly add language that will insure that the City will be more transparent about issues before the Commission.
Commissioner Jackson said prior to the next Commission meeting a Finance Committee meeting will be held and they will discuss the laddered investment of City funds, i.e., staggered maturity dates for multiple Certificates of Deposit.
Commissioner Jackson asked the Commissioners to fill out the mid-year review form for the C.A.O.  He will then compile those reviews for an over-all evaluation rate and discuss the reviews with C.A.O. Leidgen.
Commissioner Wagner said “Yard Waste” stickers are available for those residents who would like to use them. C.A.O. Leidgen stated that an article on that subject would be in the upcoming issue of the Herald.
Commissioner Wagner also emphasized that the no-fee credit card to be issued to the City should be monitored carefully.
At 5:55 p.m. Commissioner Wells made the motion to adjourn.  His motion was seconded by Commissioner
Jackson; motion carried unanimously.