NOVEMBER 14, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Ben Jackson, Commissioner
Marcus Norton, Commissioner
Bill Leavell, Commissioner
Present: John Singler, City Attorney
Michael Rhodes, Treasurer
Chris Crumpton, City Engineer
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Sarah Madson and Mitch Barnes spoke to the Commission regarding an all-inclusive playground they are
hoping to construct on the grounds of the Our Savior Lutheran School. Maor Masick thanked them for
their presentation and said the city would follow up in the coming months.
APPROVAL OF MINUTES
The October 24, 2023, minutes were presented for approval. Commissioner Norton made a motion for
approval of the minutes and his motion was seconded by Commissioner Leavell. Motion carried
C. A. O. Tyler Johnson—Management Report
C. A. O. Tyler Johnson reported that Country Squire had nearly completed the installation of lighting
around the city. Bows will be placed the day before Thanksgiving, and the lights will be turned on the day
C.A.O. Johnson reported that Flock Safety had reached out with an offer to extend the city’s Flock Camer
contract for 5 years with no rate increase. If the extension isn’t accepted, there will be a rate increase on
the next contract. The Commission asked C.A.O. Johnson to gather more information on the cameras and
their usage in the city to present to the Commission at a later date.
C.A.O. Johnson reported that the fence repair work on Linn Station Road was completed following
damage suffered during a storm earlier in the year. The newly repaired portion of the fence will still need
to be painted to match the original fence. C.A.O. Johnson reported that an automobile accident occurred
over the weekend that resulted in damage to the brick entrance into Hurstbourne on Chadwick Road.
Johnson reported that retrieved the police report and is in the process of getting an estimate for insurance
FIRST READING OF ORDINANCE 23-05 – AN ORDINANCE RELATING TO REPEALING
AND REPLACING THE CITY’S PERSONNEL POLICY MANUAL ORDINANCE IN
CHAPTER 37 IN THE CODE OF ORDINANCES
C.A.O. Johnson explained that Ordinance 23-05 is replacing the existing personnel policy that was
created in 2011 with a newly updated policy following multiple rounds of reviews and revisions with the
Commission. A motion to introduce Ordinance 23-05 was made by Commission Jackson and seconded by
Commission Norton. Motion carried unanimously.
Mayor Masick reminded the Commission of the upcoming Hurstbourne Holiday Party being held in the
coming weeks. The invitations were sent out by Executive Assistant Young and RSVPs, along with
dinner choices, were due soon.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton did not have a report.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson did not have a report.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reported on the Lyndon Police’s activity report for the month of October,
including discussion about traffic citations and calls of service throughout the month.
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner was absent; no report given.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney John Singler reported an updated on a property cleanup in the city. The second extension’s
deadline was nearing, and C.A.O. Johnson was going to inspect the property to ensure the cleanup was
meeting the guidelines the city had imposed.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton reported that he had been in contact with MSD regarding the Nottingham
Culvert Project and the Seaton Springs Creek Reclamation Project.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Mike Rhodes reported that he had purchased a Treasury Bill for $676,000 at 5.36% for 3
months, which will mature in February 2024.
OTHER NON-BUSINESS/ACTION ITEMS
At 5:10 p.m. Commissioner Norton made the motion to adjourn. His motion was seconded by Mayor
Masick. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk