May 24, 2016
4:30 PM
Mayor Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
Present:         Mary Schneider, MayorEarl Hubbuch, CommissionerLois Wagner, CommissionerRusty Wells, Commissioner
Others John Singler, City Attorney
Present: Bill Bennett, Treasurer Chris Crumpton, City Engineer Faye Tanner, Recording Secretary
The Pledge of Allegiance was led by Mayor Schneider.
Mr. Tony Parrott, Executive Director of Metropolitan Sewer District (MSD) and a number of MSD officials were present to discuss methods of sustaining sewer and drainage infrastructure in Metro Louisville and the funding requirements to accomplish that.  Nationally, the sewer and drainage infrastructure is a critical issue and Louisville also has concerns because some of MSD’s system pre-dates the Civil War.  Mr. Parrott explained that there are problems in the waste water, storm water and flood protection areas because of the aging infrastructure and deferred maintenance, and failure is imminent unless measures are taken, especially in flood protection.  Currently ninety-five (95) cents of every revenue dollar is committed to operating and debt service obligations, leaving only five (5) cents for capital improvements.  The MSD Board has proposed a 20% increase in 2017 which includes $635 million in capital bonds issued.  This would mean an average increase of $9.82 per month per household based on 5,000 gallons of consumption.  The rate increase has not yet been approved by the Metro Council, and it was not determined how much of the work needed in Hurstbourne might be accomplished if any or all of the rate increase is approved.
Mr. Daryl Rexroat of 8807 Denington Drive said his street, which is near the Hurstbourne Country Club golf course, has flooded many times in the thirty-two (32) years he has lived there.  He said this is a health and safety issue and a plan must be made to correct the problem.
Mr. Don Duane of 8808 Denington Drive said MSD has been aware of a sink hole on Denington for several years.  He thought the only solution would be to construct storm drains near the intersection of Denington and Seaton Springs.
Mr. Eric Effinger of 9109 Nottingham Parkway moved into his home in 2012 and has had flooding on his property.  He is also concerned about safety issues during severe flooding.
Mr. Bob Tisch of 8302 Cheshire Way asked why the water consumption in Metro Louisville is decreasing when the population is increasing.  Mr. Parrott explained that the way water is used has changed over the years, but individuals are also much more cognizant of how they use water and not wasting it.
Commissioner Wells stressed that Hurstbourne Country Club has shown concern and willingness to work with the City of Hurstbourne to try to correct some of the drainage issues in their vicinity.  He said the Hurstbourne Storm Water Advisory Committee will continue to analyze the most effective way to use whatever resources are available to try to alleviate some of the flooding issues.
C.A.O. Leidgen and Engineer Crumpton reported on a meeting that had been held with Metro Councilmember Marilyn Parker and members of the Kentucky Department of Transportation regarding Hurstbourne’s request for funds for the construction of the proposed sound barrier wall.
Commissioner Hubbuch submitted a request from Commissioner Jackson (who was absent from the meeting) for changes in the minutes of the regular meeting of May 10, 2016.  Commissioner Hubbuch made the motion to approve those minutes with the changes; his motion was seconded by Commissioner Wells.  Motion carried 3-0-1 with Commissioner Wagner abstaining from the vote.
Municipal Order 16-16 Relating to Check Register Approvals for April 2016.  Commissioner Hubbuch made the motion to approve MO 16-16; his motion was seconded by Commissioner Wells.  Motion carried unanimously.
ATTORNEY’S REPORT – Attorney Singler
Attorney Singler reported there has been no action on the Leicester Circle lawsuit.  He was also given the names of several horticulturists in the event they may be needed for that case.
Treasurer Bennett presented the City’s financial report for the month ended April 30, 2016.  He reported on Certificates of Deposit that have matured and been cashed in and others that have been purchased.  He explained how the City will be manage cash flow since the ad valorem taxes will not be collected until later in the year.
CITY ENGINEER’S REPORT – Engineer Crumpton
Engineer Crumpton explained that MSD’s presentation to the Hurstbourne Storm Water Advisory Committee included information based on potential costs for conveyance improvements, storage solutions locations, and roads where pipes would cross.  He will follow up in order to get more details about the next steps to be taken.  He also said the problem at Denington up from Seaton Springs is more significant that they had initially thought.
Mr. Crumpton said he is waiting for the cost estimate of the proposed retention basin at Hurstbourne Country Club.
He also reported that a decision has not been made regarding payment to Precision Concrete for up-front analysis on the sidewalk shaving that would be applied to any work that is done.  Commissioner Wells said this would be decided after the new City budget begins July 1.
Commissioner Hubbuch reported there has been discussion in the past about purchasing additional decorative urns for various locations around the City, similar to existing urns at a number of locations.  They had not been able to locate any of these urns until recently when they were located at Garden Place in St. Matthews; Commissioner Hubbuch presented a picture of the urn.  After a large discount the urns would cost the City $2000 each plus installation of $523.83 for a total per urn of $2,523.83.  Commissioner Hubbuch made the motion to authorize C.A.O. Leidgen to enter into a contract to purchase up to four of these cast aluminum urns.  His motion was seconded by Commissioner Wells; motion carried.
C.A.O. Leidgen presented to the Commission a new lease agreement for space in the City Hall building to David Borum d/b/a Family Heritage, and explained why the lease had been revised.  Commissioner Hubbuch made the motion to approve this new and final lease; his motion was seconded by Mayor Schneider.  Motion carried unanimously.
C.A.O. Leidgen asked that any information to be included in the Hurstbourne Herald be presented to him by the end of the week.
MAYOR’S REPORT – Mayor Schneider
No report.
PUBLIC WORKS REPORT – Commissioner Wells
The Hurstbourne Storm Water Advisory Committee met on May 16, and they were provided with a current update as well as options and modeling information provided at the April meeting with MSD.
Commissioner Wells is waiting for utility locations and cost estimates for the Linn Station entrance.  He is hoping to have much of this work completed in June.
The sealing, striping and crack-filling have been completed at the City Hall parking lot.  Subsurface water is coming through the cracks causing mineral deposits.  This will probably be corrected the next time the parking lot is sealed.
Several meetings have been held to formulate a policy for speed humps.  Commissioner Wells distributed an ordinance draft for possible first reading for the June 14 Commission meeting.
Commissioner Wells met with Mr. Kordes, who had attended the last meeting about the traffic speed near Lowe Elementary School, and they observed the affected area.  Commissioner Wells said there are definite concerns.  He will analyze and discuss options or solutions with Commissioner Hubbuch, and he also has a meeting set for June 6 with Principal Allain.
The city-wide yard sale will be June 10-11.  The picnic is tentatively set for September 25 at Lowe Elementary School.
PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch reported there has been one break-in in the City, but he emphasized that Hurstbourne is a very safe City.
No report.
No report.
Commissioner Wells made the motion to adjourn at 6:20 p.m.  His motion was seconded by Commissioner Hubbuch; motion carried unanimously.
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    Mary Schneider, Mayor  James E. Leidgen, City Clerk