March 8, 2016
4:30 PM
Mayor Mary Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
Present:      Mary Schneider, Mayor                                           Earl Hubbuch, Commissioner
                     Ben Jackson, Commissioner                     Lois Wagner, Commissioner                             Rusty Wells, Commissioner
Others John Singler, City Attorney
Present: Chris Crumpton, City Engineeer
                        Faye Tanner, Recording Secretary
The Pledge of Allegiance was led by Mayor Schneider.
Norb Hancock of 9503 Wessex Place thanked the Commission for their support in getting the new wall constructed between their condominiums and the adjacent developing property.  He reported that their association is considering selling the property where the tennis courts are to The Blacketer Company for the development of additional condominiums.  He also noted that there are many speeders on Hurstbourne Parkway and expressed concern for the safety of individuals who are attempting to exit from their complex area onto Hurstbourne.  Mayor Schneider stated that the speeding issue is also a problem for individuals exiting from Seaton Springs.  She said a letter should be sent to Metro Police District 8 asking them for additional police coverage in this area.  Engineer Crumpton will check with the State to determine their timeline for widening Hurstbourne.
Commissioner Hubbuch made the motion to approve the minutes of the February 23, 2016 regular meeting of the Commission; his motion was seconded by Commissioner Jackson.  Motion carried unanimously.
Commissioner Hubbuch and C.A.O. Leidgen presented information on the proposed enlargement of the Commission meeting room into vacant offices in the building.  C.A.O. Leidgen presented a rough rendering of the proposed expansion with an estimate of about $3,200 for the project, including the labor and materials.  Carpet could be an additional $3,400.  There was discussion about the exits required by the Fire Department as well as other possible changes to the proposal.  To a question from Commissioner Wells as to individuals who might want to use the room, it was decided that the enlarged room would not be available for rent in the near future but might be used in the future by Hurstbourne residents.  After further discussion, Commissioner Hubbuch made the motion to authorize C.A.O. Leidgen to go forward with this project in an amount not to exceed $7,500; his motion was seconded by Commissioner Jackson.  Motion carried unanimously.
ATTORNEY’S REPORT – Attorney Singler
Attorney Singler reported there has been no movement on the Hess lawsuit.
At the last Commission meeting, first reading had been given to Ordinance No. 16-1, Series 2016, An Ordinance Authorizing the Mayor to Enter into a Uniform Franchise Agreement Relating to Communications Services.  This ordinance would create a process by which high speed fiber optic internet service could be extended to Hurstbourne residents by entering into a Uniform Franchise Agreement.  Attorney Singler reported that this process has not been finalized by Metro Louisville, and therefore the second reading and passage of this ordinance should be tabled until that process is completed.
Hurstbourne Ordinance No. 16-2, Series 2016, An Ordinance Accepting a Transfer of Incorporated Property from Louisville/Jefferson Metro Government was placed on the table.  This ordinance would transfer the incorporated property at South Lyndon Lane and Oxmoor Woods Parkway at Christian Way to the City of Hurstbourne.  Commissioner Hubbuch made the motion to approve second reading and passage of Ordinance No. 16-2; his motion was seconded by Commissioner Jackson.  Mayor Schneider called for a roll call vote on the approval of this ordinance: Mayor Schneider and Commissioners Hubbuch, Jackson, Wagner and Wells voted yea.  Ordinance No. 16-2 was thereby enacted 5-0.
CITY ENGINEER’S REPORT – Engineer Crumpton
Engineer Crumpton reminded the Commission that MSD will be holding a follow-up drainage meeting on April 13.  Since the meeting is being conducted by MSD it was not certain whether the Storm Water Advisory Committee would be invited.
A survey of the of the Hurstbourne Country Club retention basin has been completed and a design will be presented in the near future.  Mr. Crumpton will get back to the Commission on the size, cost and impact of this project.
Kentucky Transportation Cabinet (KYTC) has everything they need for the approval of the proposed entrance at Linn Station.  They are working on the encroachment permit and will be sending out the bond information for a Hurstbourne signature. As soon as the bond issue is completed, the utilities will be marked and the excavation can begin.
C.A.O. Leidgen presented his Management Report.  The Hurstbourne Herald has been distributed, and the City car has been sold for $1,175.
There will be a grand opening ceremony on Friday, March 11 starting at approximately noon for the new Navy Career Center.  This will be the largest Super Center in the United States and Federal, State and City officials will be in attendance.
State Senator Julie Raque Adams contacted C.A.O. Leidgen regarding information about the extension of the sound barrier wall to present to the Senator over the Transportation Committee.
Mr. Leidgen is still looking for estimates for replacing windows.
C.A.O. Leidgen presented a landscaping proposal including plans from City horticulturist Andrea Hanlon for the City Hall property.  There was discussion and some disagreement with some of those suggestions.  Mr. Leidgen suggested that the City do this landscaping in two separate phases, to include trees, perennial and annual plants.  It was decided that Mayor Schneider, Commissioner Wagner and C.A.O. Leidgen would come back to the Commission with a proposal for Phase 1 of this project.
At Commissioner Hubbuch’s suggestion, Commissioner Wells will look at the landscaping at the entrance at Whipps Mill Road.
There was further discussion regarding the home that has an excessive amount of landscaping.  Attorney Singler and C.A.O. Leidgen will confer before a letter is sent to the property owner.
TREASURER’S REPORT – Treasurer Bennett
No report.
MAYOR’S REPORT – Mayor Schneider
No report.
PUBLIC WORKS REPORT – Commissioner Wells
Commissioner Wells reported that potholes will be repaired as soon as the weather permits.
A meeting is scheduled for March 10 with Greenscapes, Commissioner Wells, C.A.O. Leidgen and the City horticulturist.
Commissioner Wells asked the Commissioners to be considering bands that might play at the fall City-wide picnic.
He thought the evaluations done between C.A.O. Leidgen and each of the Commissioners was a very good idea and a valuable process.
Commissioner Wells said the City needs policies for installation or removal of speed humps.  Attorney Singler said that Metro Louisville and several suburban cities have adopted policies and procedures.  He and Engineer Crumpton will provide information for the City to use for adopting procedures.
PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch presented the LMPD report for February.
Stripes at stop signs need to be painted as soon as weather permits.
New lights with better visibility have been installed on Shaftsbury, South Chadwick and Whipps Mill.
Commissioner Jackson said the Finance Committee will meet within the next two weeks.
Mr. Jackson said C.A.O. Leidgen will be reimbursed for City mileage on his personal car at the Federal rate of $.54 per mile.
The Oxmoor Residents’ Association meeting will hold their annual meeting at City Hall on April 27 at 6:30 p.m.
There was discussion about the contract the City has with an agent to lease the empty office space in the City Hall building and whether that contract should be renewed when it expires.  Commissioner Jackson said he would like to see a more proactive approach to renting those spaces.  At the February 23 Commission meeting Attorney Singler presented a draft of a municipal order pertaining to Mr. Jackson acting as a licensed real estate agent to represent clients for the purpose of renting out space in the City Hall building.  The MO had been tabled at that time until the full Commission could be present.  Commissioner Jackson explained that he would not be voting on the municipal order but he did not feel that he or the company he represents should be penalized because he is on the Commission.  Commissioner Wagner expressed her disapproval of the proposed M.O. in its entirety. After further discussion Commissioner Jackson suggested that it be tabled again until each Commissioner could review the final draft of the municipal order.
The Kentucky League of Cities will hold a City Officials Academy April 27-29 at Marriott East in Louisville.
No report.
At 6:15 p.m. Commissioner Hubbuch made the motion to adjourn; his motion was seconded by Commissioner Wells.  Motion carried unanimously.