MINUTES
REGULAR MEETING
MARCH 26, 2019
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
ROLL CALL
C. A. O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Present:
Mary Masick, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
Others Present:
John Singler, City Attorney
PLEDGE
The Pledge of Allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
No guests spoke.
APPROVAL OF MINUTES
Commissioner Leavell made a motion that the minutes of the March 12, 2019 regular meeting be approved; his motion was seconded by Commissioner Wagner. Motion carried unanimously.
BUSINESS ITEMS
Municipal Order 19-15—Expenses for February, 2019—Commissioner Wagner made a motion for approval of MO 19-15; her motion was seconded by Commissioner Jackson. Motion carried unanimously.
COMMITTEE REPORTS
HSWAC
No report.
INVESTMENT REPORT
No report.
MAYOR’S REPORT
Mayor Masick reported she had attended the Jefferson County League of Cities meeting on Thursday, March 21, 2019 and they are launching a campaign for other cities to join the league. Also, she distributed a competitive city report regarding the Greater Louisville Project. The report compared relevant data with other peer cities. The information spans the “post-merger” which occurred 15 years ago between the City of Louisville and Jefferson County. Louisville-Metro Mayor Fischer and former Mayor Jerry Abramson concluded that Louisville has not grown in keeping with other surrounding cities such as Nashville, Cincinnati, and Indianapolis.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell distributed a police report and stated that he will follow-up with March totals at the next meeting. There was some discussion about possible changes in a certain four-hour shift of patrolling. Mr. Leidgen added that police presence and crime prevention seems to most valuable during the hours the residents are going and returning from work.
PUBLIC WORKS—Commissioner Hubbuch
Commissioner Hubbuch reported that Bennett and Bloom Eye Doctors, located on Leesgate, have begun building their surgical center. He added that 37 potholes have been filled throughout the City and that tree trimming has begun due to damages that occurred in the recent storm. Any trees that need to be removed will be discussed with Andrea Hanlon, horticulturist. Mulch has been applied on Colonel Anderson as well as other parts of the City plus flowers and bushes are on order for replanting. C. A. O. Jim Leidgen added that there will be a fill-in of new bushes and plants for the Oxmoor Woods and Linn Station entrance. Mr. Leidgen distributed a photo rendering of plants, bushes, and trees approved by Andrea Hanlon that will be placed at the Oxmoor Wood Estates wall. A budget of $18,000 is proposed for this project and after some additional discussion, Commissioner Hubbuch made a motion to approve this amount; seconded by Commissioner Jackson. Motion carried unanimously. Mr. Leidgen added that estimates for creek clearing for Country Club Branch are being obtained.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Commissioner Jackson reminded the Commission of House Bill 458 which restores the Local Bank Franchise and urged the Commission to contact their State Representatives.
Mr. Jackson further added that on Friday, March 8, 2019, he, C. A. O. Jim Leidgen, along with Senator Julie Raque Adams and Representative Tina Bojanowski met with Matt Bullock, and Greg Thomas, Secretary of Kentucky Transportation Cabinet to discuss the status of the I-64 sound barrier wall. In summary, Mr. Thomas reported that the wall is in the 2019-2020 budget as are other projects and their totals exceed the budget; therefore, all projects will be prioritized. Mr. Thomas added that sound barrier walls are not a priority and if the City wanted assistance, we would need to get it directly from the governor’s office.
Commissioner Jackson stated that a few acquaintances have been contacted and for future meetings. In relation to this topic and after some discussion of municipal order 2013-34, Commissioner Jackson asked City Attorney Singler if a municipal order from 2013 can be changed along with the binding elements and Mr. Singler replied that it could.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
Commissioner Wagner asked Mr. Leidgen to report that sanitation bids will go out next month and City Attorney John Singler has reviewed the contract where all services will remain the same. Also, he stated that estimates are being obtained for clearing the banks where Colonel Anderson property and Hurstbourne County Club converge. Commissioner Jackson stated at the next Commissioners’ meeting April 9, 2019 there will be an Oxmoor Woods Association meeting immediately following the regular meeting and the Commissioners are invited to remain to answer questions.
ATTORNEY’S REPORT – Attorney John Singler
Mr. Singler reported that he contacted John Baker, attorney for the Oxmoor Trust, and has not received a response. He asked the Commission to review the upcoming sanitation bid and to make any corrections or additions by the next meeting. He added that the sanitation portion of the 2019-20 budget is substantial, and that number is needed in order to prepare a complete budget.
CITY ENGINEER—Chris Crumpton
No report.
TREASURER’S REPORT – Treasurer Bennett
No report.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
C. A. O. Leidgen discussed a garage addition in the City which adapted their plans to comply with the legal requirements of the City’s ordinance, and after much discussion, the Commission agreed that the addition was in compliance. Mr. Leidgen stated that he has a meeting on Friday, March 29, 2019 with John Malcolm, Chris Crumpton and Brock Ramser from Highland Roofers regarding the city hall’s new roof. A check payable to Highland Roofing for the amount of $52,000 representing three-quarters of the total amount due was presented for approval. Mr. Leidgen also said that he wants to make certain the job is fully completed to our satisfaction as there were a number of unfinished items left to be completed. After discussion, the Commission agreed to authorize release of the partial payment with the understanding that all items discussed at the upcoming meeting are satisfied before the remaining balance is paid to Highland Roofing.
ADJOURNMENT
At 5:45 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Wagner; motion carried unanimously.
Mayor Mary Masick James E. Leidgen, City Clerk