MINUTES REGULAR MEETING
MARCH 14, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Masickcalled the meeting to order at 4:30 p.m.
A. O. Tyler Johnsonconducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Marc Norton, Commissioner
Lois Wagner, Commissioner
Others Present: John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Mr. Mike Williams, a Hurstbourne resident, addressed the Commission regarding a recent tree removal and inquired about the status of other trees throughout the City. Mayor Masick replied that the City Horticulturist Andrea Hanlon often reviews the trees and submits details reports. He complimented the Flock cameras being installed in the City. In addition, he discussed several locations where he noticed cars and a recreational vehicle illegally parked.
Mr. Bob Myers, a Hurstbourne resident, presented pictures of various violations near his residence. He questioned if and when citations had been issued to the owner. Mayor Masick replied she will request the code enforcement officer to produce his list of citations regarding the property and will contact Mr. Myers with a status update.
APPROVAL OF MINUTES
The February 28,2023minutes were presented for approval. Commissioner Wagnermade a motion for approval of the minutes and her motion was and was seconded by CommissionerJackson. Motion carried unanimously.
Municipal Order 23-18–The Memorandum of Agreement between Louisville and Jefferson County Metropolitan Sewer District and the City of Hurstbourne was presented by City Attorney John Singler. Mr. Singler discussed the cost sharing for a certain drainage improvement project and its benefits for both parties to jointly fund this project to accelerate its completion and to utilize the American Rescue Plan Act, which are funds received by the City. In section (4) of the municipal order, the City will be responsible for one-half (50%) of the cost of design and construction of the projects, up to the maximum contribution of $570,000. MSD will bill the City of Hurstbourne one-half (50%) of the cost of bidding, design, and construction. After further discussion, Commissioner Wagner made a motion to approve MO 23-18. Her motion was seconded by Commissioner Leavell. Motion carried unanimously.
A. O. Tyler Johnson—Management Report
A. O. Tyler Johnson distributed his report to the Commission. He stated that an insurance premium check had been discovered for $17,000 dated January 2022, but the check lacked documentation and was never deposited. Mr. Tyler stated he had spoken with the company, and it will be re-issued with the proper paperwork included.
Mr. Johnson reported that he had received nineteen applicants for therecent Financial Assistant vacancy. He and City Treasurer Mike Rhodes will begin the interviews soon and the final interview will be with Mayor Masick and General Government Commissioner Jackson.
A. O. Johnson stated that City Engineer Crumpton had completed the Neighborhood Development Fund application for grant funding. He added that there will be a meeting with Principal Russellof Lowe Elementary to discuss the Safe Routes To School grant and road widening project at the school.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton stated that City Attorney Singler is continuing to review sample ordinances regulating decks and carports. Mr. Singler stated he would have a draft ordinance for the Commission’s review at the next meeting.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavellstated he looks forward to working with the new Police Chief Rob Schroeder and has noticed an increase in police presence throughout the City. He added there were eight citations in the month of February.
PUBLIC WORKS—Commissioner Wagner
ATTORNEY’S REPORT – Attorney John Singler
CITY ENGINEER’S REPORT—Chris Crumpton
Mr. Crumpton reviewed the goals of the Storm Water Advisory Committee which meet regularly to discuss major projects. He stated that Municipal Order 23-18 is the first agreement where there is a commitment to move forward by the Fall of 2023. The other list of projects included the Hurstbourne Country Club, Seaton Springs Court stream bank restoration, and the Wessex Place ditch improvement project.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Rhodes reported he continues to seek the best percentage rates for the upcoming maturing City’s certificates of deposits.
OTHER NON-BUSINESS/ACTION ITEMS
At 5:19 p.m. Commissioner Wagner made a motion to close the Regular Meeting and enter into Executive Session under KRS 61.810 (1) (j) and (n). Her motion was seconded by Commissioner Leavell. Motion carried unanimously. At 5:34 p.m., Commissioner Wagner made a motion to close the Executive Session and re-enter into the Regular Meeting. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
At 5:35 p.m. Commissioner Jacksonmade the motion to adjourn. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk