JUNE 5, 2017
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call. A quorum of the Commission was present.
Present: Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Lois Wagner, Commissioner
Present: John Singler, City Attorney
Commissioner Hubbuch joined the Commission Meeting at 4:35 p.m.
The Pledge of Allegiance was led by Mayor Mary Schneider.
PUBLIC HEARING: PROPERTY TAX RATE AND MOTOR FUELS TAX
Commissioner Jackson made a motion to close the regular Commission Meeting and open the City of Hurstbourne Public Hearing for purposes to collect public comments and testimony for and against an ordinance setting its tax rate on real property for the upcoming year as well as proposed road fund expenditures in the upcoming fiscal year. His motion was seconded by Commissioner Wagner. Motion passed unanimously.
City Attorney John Singler discussed the 2017-2018 proposed property tax rate at $0.169 per one hundred of assessed value and this will produce $1,288,310 before discounts and uncollected accounts. He added that the rate for 2016-2017 was $0.174 per $100 assessed value which produced $1,215,546. The rate of .169 will place the City slightly above the compensating rate but below the 4% allowable rate increase.
Regarding the Kentucky Municipal Road Fund, Mr. Singler explained the City expects to get $85,000. The estimated paving projects equal $135,000 and the difference will come from the General Fund.
C. A. O. Jim Leidgen distributed a handout illustrating the top 50 changes for2017-2018 in both business and residential property taxes. This will have a positive financial impact in the amount of $21,490.
Commissioner Hubbuch made a motion to close the Public Hearing and to re-open the regular Commission Meeting; his motion was seconded by Mayor Mary Schneider. Motion passed unanimously.
REGULAR BUSINESS MEETING
RECOGNITION OF GUESTS
No guests were present.
APPROVAL OF MINUTES
Commissioner Wagner moved to approve the May 23, 2017 minutes; her motion was seconded by Commissioner Hancock. Motion passed unanimously.
NEW BUSINESS ITEMS
Commissioner Wagner commented that she had contacted a resident regarding the possible street closure of Egham Road and will follow-up with him. On the same topic, Commissioner Jackson asked C. A. O. Leidgen to forward him the necessary street closure form so that he may present it to a citizen that he had previously contacted.
Jobs in Progress/Special Projects and Events
Concerning the upcoming City picnic, C. A. O. Jim Leidgen reported that the sun sets at 7:32 p.m. on September 10th and he had not yet gained permission from the Mormon Church regarding use of their parking lot.
Under Investments, Commissioner Jackson reported that a CD had matured and was extended for 6 months. Soon another one will mature and will be extended for 9 months or less than one year.
Mayor Schneider reported that she had attended the May 30th town hall meeting conducted by Metro Council Member Marilyn Parker. She stated there was a good attendance and several interesting topics were discussed.
PUBLIC SAFETY – Commissioner Hancock
Commissioner Hancock reported a spike in activity in the City and police patrolling was increased by one hour. Citations are being issued for speeding. There also has been an increase in cut through traffic from Hurstbourne Parkway / Linn Station Road to Oxmoor Mall / Christian Way to get to Shelbyville Road and this situation is being monitored.
PUBLIC WORKS—Commissioner Hubbuch
Commissioner Hubbuch reported that sidewalk replacements at Croyden Circle, 8705 Stockport Road, and the City Hall parking lot have been completed. These sidewalks were out of compliance with the American Disabilities Act requirements. City Engineer Chris Crumpton has identified all sidewalk locations in the City that do not meet ADA requirements. After meeting with Metro Council Member Marilyn Parker, she agreed to allocate $30,000 from her neighborhood discretionary funds. This money will be used to partially fund the fiscal year 2017-2018 ADA Sidewalks-Ramps Project which will bring the City totally in compliance. Additional details will be presented regarding the project.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
ATTORNEY’S REPORT – Attorney Singler
City Attorney John Singler held second reading Ordinance 17-03 “AN ORDINANCE RELATING TO THE ADOPTION OF THE CITY OF HURSTBOURNE AD VALOREM TAX ASSESSMENT AND THE LEVYING OF AD VALOREM TAX THEREON FOR CITY PURPOSES FOR THE FISCAL YEAR ENDING JUNE 30, 2018”. Commissioner Wagner made a motion to pass Ordinance 17-03 setting the rate at .169 for the year 2017-18; her motion was seconded by Commissioner Jackson. A roll vote was taken: Mayor Schneider—yes, Commissioner Hancock—yes, Commissioner Hubbuch—yes, Commissioner Jackson—yes, and Commissioner Wagner—yes. Motion passed. Ordinance 17-03 was enacted with a 5-0 vote.
TREASURER’S REPORT – Treasurer Bennett
CITY ENGINEER – Engineer Crumpton
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
For discussion purposes only, Mr. Leidgen distributed a draft of Ordinance 17-04 “AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF HURSTBOURNE FOR THE FISCAL YEAR JULY 1, 2017 TO JUNE 30, 2018 BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT”.
Mr. Leidgen stated that he had met with the Commissioners and will be meeting with Commissioner Jackson soon to complete discussions regarding the upcoming budget. Mayor Schneider distributed a long range/multi-year planning sheet which gave an inventory of previous and future potential projects. She felt this would provide future Commissioners an inventory of projects that are planned for the City. The projects were identified as irrigation system upgrades, tree canopy programs, roadway improvements, storm water mitigation plus preventative maintenance at City Hall. Commissioner Wagner proposed the City reserve funds for upgrades at City Hall prior to the need of improvements.
Lastly, Mr. Leidgen stated that blueprint designs were provided by Greenscapes regarding the restoration of the irrigation system at Williamsburg. The estimated cost to reconnect the pipes and restore the system is $16,000. He added that a bill had been sent to Jefferson Development that caused the damage.
Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Wagner at 5:26 p.m. Motion carried unanimously.