June 28, 2016

MINUTES

REGULAR MEETING

June 28, 2016

4:30 PM

CITY OF HURSTBOURNE

200 WHITTINGTON PARKWAY

LOUISVILLE, KY

C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.

Present:                         Earl Hubbuch, Commissioner

Ben Jackson, Commissioner

Lois Wagner, Commissioner

Rusty Wells, Commissioner

Absent:                        Mary Schneider, Mayor

Others:                         John Singler, City Attorney

Bill Bennett, Treasurer

                                               Chris Crumpton, City Engineer

The Pledge of Allegiance was led by Mayor Pro-Tem Hubbuch.

Mr. George Stewart, of 9103 Nottingham Parkway, was present to express his concern regarding a letter he had received stating that a development project at 9200 Leesgate could create over 170 additional parking spaces behind his home. City Attorney John Singler said he will further investigate this matter and added that all processes and applications in development plans will come before Hurstbourne for approval.

Commissioner Wells made the motion to accept the minutes of the regular meeting of June 14, 2016; motion seconded by Commissioner Jackson.  Motion carried unanimously.

C. A. O. Leidgen discussed the results of irrigation system bids to be installed at City Hall. The two submitted bids were Greenscapes (low bidder) at $4,410 and Evergreen at $7,320. He proposed that the Commission approve Greenscapes at that price as they are prepared to move forward with the project.  Commissioner Wells made a motion to accept the Greenscapes bid at $4,410; seconded by Commissioner Jackson.  Motion carried unanimously.

Municipal Order 16-17 Relating to Check Register Approvals for May 2016. Regarding the City check register, Commissioner Wells asked about the $50 bank service charge on page 5. After discussion about the charge, Commissioner Wells made the motion to approve Municipal Order 16-17; motion seconded by Commissioner Jackson. Motion carried unanimously.

Attorney Singler gave second reading to Ordinance No. 16-7 “SPEED HUMP POLICY FOR INSTALLATIONS AND REMOVALS.”  Commissioner Wagner said she would like to table the ordinance until she had time for further review and to go over several concerns she had with the proposed Ordinance with City Engineer Chris Crumpton. C. A. O. Leidgen added that the Commission has ultimate authority to approve or deny any installation and removal of speed humps.  After additional discussions on the matter, Commissioner Wagner made a motion to table Ordinance No. 16-7; motion died from lack of a second.   Commissioner Wells made a motion to approve Ordinance No. 16-7; seconded by Mr. Jackson.  A roll call vote was taken: Commissioner Wells—yes, Commissioner Wagner—no, Commissioner Jackson—yes, and Commissioner Hubbuch—yes. Ordinance No. 16-7 was enacted 3-1.

Attorney Singler gave second reading to Ordinance 16-6 “AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF HURSTBOURNE FOR THE FISCAL YEAR JULY 1, 2016 TO JUNE 30, 2017 BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT”.

C. A. O. Leidgen reported that after meeting with each member of the Commission, additional increases in the General Budget for public safety Police patrols, streetlight electric charges and update of the City’s website were made.  Commissioner Jackson made a motion to approve Ordinance 16-6; seconded by Mr. Wells.  A roll call vote was taken:  Commissioner Hubbuch—yes, Commissioner Jackson—yes, Commissioner Wagner—yes, and Commissioner Wells—yes. Ordinance 16-6 was enacted with a 4-0 vote.

Attorney Singler also gave an update on the status of the Leicester Circle case.

Mr. Bill Bennett reported that Road Fund money had been deposited into the General Fund for reimbursements.  In addition, this year’s budget stayed well within range both in revenue and in expenses and ended in the black.

City Engineer Chris Crumpton asked C. A. O. Leidgen to give an update on the Linn Station entrance. Mr. Leidgen reported that ground has been broken on both sides of Linn Station.  The electricity is being connected and Greenscapes will install an irrigation system. Brick samples were compared to best match existing entrances.

City Engineer Crumpton added that he had contacted TARC regarding possible modifications to the bus stop. TARC would review any proposed plan and may upgrade the amenities such as new seats, shelter and/or garbage can.

Precision Concrete has begun their evaluation on sidewalk shaving.  They will submit their summary and cost.

City Engineer Crumpton presented a cost estimate comparison between an 18 and a 12 foot wide asphalt pavement for a possible expanded pick-up and drop-off route for Lowe School. When presented to JCPS safety co-ordination group, he felt as though they may prefer the 18 foot width.  The funding for the project will be determined after the presentation. An alternative plan for financing may be a grant from the Safe Route to School program.

C.A.O. Leidgen distributed his Management Report.

He reminded the Commissioners that the deadline for election forms is August 9th.

He presented a letter written by Mayor Schneider and himself which was a response to an article published in the Courier-Journal written by Melissa Marshall, commentator from Rice University. Her assessment of small cities having outlived their usefulness spurred the response. This letter was forwarded to Jack Will, Executive Director of the Jefferson County League of Cities, who will in turn had it co-authored by JCLC Mayors for publication in the Courier-Journal.  Commissioner Wagner cautioned that though this letter was fine, in the future any letter written to the media from the City of Hurstbourne should be reviewed by and approved by the Commission in advance. C.A.O. Leidgen acknowledged and agreed with Commissioner Wagner’s statement but explained that time was very short and this case was an exception to the rule.

The new windows at City Hall should be installed the week of July 5.

Absent / No report.

Commissioner Wells stated that he and City Engineer Crumpton will schedule a tour of the City to assemble a list of priority streets for resurfacing. Also, a meeting is planned for next week with MSD to discuss basin options.  He along with Mayor Schneider, City Engineer Crumpton, and C. A. O. Leidgen will attend the meeting.

Commissioner Hubbuch presented the police report and reiterated that Hurstbourne is a very safe community.

Commissioner Jackson asked about the status of the proposed Christian Way at S. Lyndon property transfer. City Attorney Singler stated that he had no response from Tammy Markert with Louisville Metro and will reach out to her again.

In addition, Commissioner Jackson and Mayor Schneider met with C. A. O. Jim Leidgen and reviewed his annual evaluation. The meeting went extremely well and only a few improvements were suggested.  Outcomes from the evaluation included improving the City website, involvement in Kentucky League of Cities, Kentucky City County Management Association and Jefferson County League of Cities for continuing education purposes and better representing the City of Hurstbourne. Development of a City Standard Operating Procedure Manual was also added.

Commissioner Jackson also referred to the annual evaluation of Victoria Lemke conducted by Mr. Leidgen as being a positive review and review process for both parties.

No report.

Commissioner Jackson made the motion to adjourn at 6:05 p.m.  His motion was seconded by Commissioner Wells.  Motion carried unanimously.