MINUTES – REGULAR MEETING
JUNE 27, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Marc Norton, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Amy Cornell, of Flock Safety Cameras, conducted a presentation on the benefits of the Flock cameras. Afterwards, Commissioner Jackson thanked Ms. Carnell and requested data on the five cameras located in the City of Hurstbourne. Ms. Carnell stated the local police department could supply information if the cameras have prevented any crimes. C. A. O. Tyler Johnson stated he would contact the Lyndon Police Chief Schneider to obtain the information.
APPROVAL OF MINUTES
The June 13, 2023 minutes were presented for approval. Commissioner Wagner made a motion for approval of the minutes and her motion was and was seconded by Commissioner Jackson. Motion carried unanimously.
The June 23, 2023 minutes of the Special Called Meeting were presented for approval. Commissioner Jackson made a motion for approval of the minutes and his motion was seconded by Commissioner Wagner. Motion carried unanimously.
Municipal Order 2023-23-24—Check Register for May 2023 Expenses
After some inquiries, Commissioner Jackson made a motion to approve MO 23-23-24. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
Second reading of ORDINANCE NUMBER 23-02—AN ORDINANCE RELATING TO THE ADOPTION OF THE CITY OF HURSTBOURNE AD VALOREM TAX ASSESSMENT AND THE LEVYING OF AD VALOREM TAX THEREON FOR CITY PURPOSES FOR THE FISCAL YEAR ENDING JUNE 20, 2024.
A. O. Tyler Johnson stated the tax rate is the same as last year at $.149 per $100.00 for the fiscal year ending June 30, 2024. There was an extensive discussion regarding an increase in the tax rate in order to cover the increase in the City’s expenses. Commissioner Jackson reminded the Commission that the tax rate had been lowered three times in the past eight years. Mayor Masick called for a motion for the second reading of Ordinance 23-02 at a rate of .149. No motion was made.
Commissioner Jackson made a motion for second reading of Ordinance 23-02 at a rate of .189. After a lengthy discussion, Commissioner Jackson then amended his motion to change the tax rate to .169 as it was in 2021. Commissioner Leavell seconded the motion. Motion passed 4-1 with Commissioner Norton abstaining. City Attorney Singler stated this motion was not for the second reading of Ordinance 23-02, but to establish the tax rate. The first reading of the new tax rate will be July 11, 2023.
Second reading of ORDINANCE 23-03—AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF HURSTBOURNE FOR THE FISCAL YEAR JULY 1, 2023 TO JUNE 30, 2024.
The Commission held a lengthy discussion regarding the increase in City expenses. In addition, City Engineer Chris Crumpton distributed copies to the Commission highlighting priority areas for paving in the City. The overall estimate was nearly $500,000.
Commissioner Jackson made a motion to approve Ordinance 23-03 with the amendment of the income from property tax rate of .169 and to move $73,000 from the American Rescue Plan Act into the City’s paving budget. His motion was seconded by Commissioner Leavell. Voice roll call was taken by C. A. O. Tyler Johnson—Mayor Masick—yea, Commissioner Norton—yea, Commissioner Jackson—yea, Commissioner Leavell—yea, and Commissioner Wagner—yea. Ordinance 23-03 was enacted with a 5-0 vote.
Municipal Order 2023-23-23—Operational Agreement with City of Lyndon for Police Services
City Attorney John Singler discussed the memorandum agreement between the City of Hurstbourne and the City of Lyndon regarding police services operational agreement. Beginning July 1, 2023 the services will be provided for $70.00 per hour. Commissioner Leavell made a motion to approve MO 2023-23-23. His motion was seconded by Commissioner Norton. Motion carried unanimously.
Municipal Order 2023-23-25—Relating to Accepting the Lowest and Best Qualified Bidder for Garbage Collection.
After a lengthy discussion, Commissioner Leavell made a motion to approve the sanitation contract for one year. Commissioner Norton seconded his motion. Additional discussion followed this motion.
After discussion regarding yard waste, Commissioner Wagner made a motion for yard waste to be twelve months rather than nine months of the year. Her motion was seconded by Mayor Masick. Motion carried 4-1 with Commissioner Jackson voting nay.
Commissioner Leavell withdrew his original motion for a one-year contract. With additional discussion regarding costs and level of service, Commissioner Leavell made a motion to approve MO 2023-23-25 with a statement approving the bid with the contract being amended which includes a clause if the City determines to change the level of services, the City will have the option to rebid. His motion was seconded by Commissioner Norton. Motion carried unanimously.
A. O. Tyler Johnson—Management Report
A. O. Tyler Johnson reported there will be a walk through with AT&T regarding the damage left at some of the work sites for the purpose of extending of fiber optics and City Engineer Chris Crumpton will accompany him. In addition, LG&E will begin the replacement of streetlights in the next two weeks. Also, there will a July 4th parade in the City along with the Lyndon Police and area firefighters. Candy and miniature flags will be offered to those in attendance.
Mayor Masick reported on July 25, 2023, at the Jefferson County League of Cities monthly meeting, Louisville’s Mayor Greenberg will be in attendance to interact with other city mayors. She will inquire if the Commission is permitted to attend.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton had no report.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson had no report.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell had no report.
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner had no report.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney John Singler had no report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Chris Crumpton reported he will follow-up with MSD regarding the Nottingham culvert project.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Mike Rhodes reported that the City is $150,000 favorable through the end of May. In addition, Commissioner Jackson reported a certificate of deposit had matured at US Bank and the check will be mailed to the City.
OTHER NON-BUSINESS/ACTION ITEMS
At 6:47 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
Mayor Mary Masick
Tyler Johnson, City Clerk