June 23, 2015
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
Mayor Mary Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call. A quorum of the Commission was present.
Present: Mary Schneider, Mayor
Ben Jackson, Commissioner
Rusty Wells, Commissioner
Absent: Earl Hubbuch, Commissioner
Lois Wagner, Commissioner
Others John Singler, City Attorney
Present: Bill Bennett, City Treasurer
Faye Tanner, Recording Secretary
The Pledge of Allegiance was led by Mayor Schneider.
RECOGNITION OF GUESTS
Ms. Pam Miller of 9205 Whitegate Court, who has previously spoken to the Commission, continues to have flooding problems and debris on her property because of that flooding. She has also spoken to MSD regarding this matter, but has not received any assistance from them. City Engineer Chris Crumpton said he has also been in touch with MSD about this, but he will write a follow-up letter with a copy to Ms. Miller stating that the City continues to have complaints about this area.
Mr. Marv Blomquist and Ms. Erica Hodge of Jefferson Development Group were present because of proposed revisions by the Planning Commission Land Development and Transportation Committee for the proposed apartment complex at Williamsburg Plaza. Mr. Blomquist went through those proposed revisions and stated that the Fire Department has already given their approval for those changes. After discussion, Commissioner Wells made the motion to approve the revised District Development Plan; his motion was seconded by Commissioner Jackson. Motion carried. Mr. Blomquist also gave an update on other development planned near this location.
APPROVAL OF MINUTES
Commissioner Jackson made the motion to approve the minutes of the June 9 Regular Meeting of the Commission and the Public Hearing regarding the tax rate on real property and proposed Road Fund
expenditures for 2015-16; his motion was seconded by Commissioner Wells. Motion carried.
TREASURER’S REPORT – Treasurer Bennett
Mr. Bennett presented a Statement of Net Position for the General Fixed Asset Account Group Funds for June 2015 and for 2014. The 2015 figures included Depreciable Assets, Non-Depreciable Assets, Accumulated Depreciation, and Other Assets totaling $2,088,762. These assets included the newly purchased City Hall building and land. Liabilities also totaled $2,088,762. Mr. Bennett also presented the financial statements for the month ended May 31, 2015.
Municipal Order 15-28 Relating to Check Register Approvals for May 2015. Commissioner Jackson made the motion to approve MO 15-28; his motion was seconded by Commissioner Wells. Motion carried.
ATTORNEY’S REPORT – Attorney Singler
Attorney Singler gave second reading by summary to Ordinance No. 15-01, An Ordinance Amending Budget Ordinance 14-04. Commissioner Jackson made the motion to approve second reading and passage of Ordinance 15-01; his motion was seconded by Commissioner Wells. Mayor Schneider called for a roll call vote on the motion – Commissioners Jackson and Wells and Mayor Schneider voted yea. There were no nay votes. Ordinance 15-01 was thereby enacted 3-0.
Attorney Singler gave second reading by summary to Ordinance 15-02, An Ordinance Adopting an Annual Budget for the City of Hurstbourne for the Fiscal Year July 1, 2015 to June 30, 2016. This ordinance sets the total revenues and expenditures in the General Fund at $2,200,500 and in the Road Fund at $96,000 for total revenue and expenditures of $2,296,500. Commissioner Wells made the motion to approve second reading and passage of Ordinance 15-02; his motion was seconded by Mayor Schneider. Mayor Schneider called for a roll call vote on the motion – Commissioners Jackson and Wells and Mayor Schneider voted yea. There were no nay votes. Ordinance 15-02 was thereby enacted 3-0.
Attorney Singler gave second reading by summary to Ordinance 15-04, An Ordinance Revising Certain Sections of the City of Hurstbourne Chapter 37 Codified Ordinances. After discussion, Commissioner Jackson made the motion to approve second reading and passage of Ordinance 15-04;
His motion was seconded by Commissioner Wells. Mayor Schneider called for a roll call vote on the motion – Commissioners Jackson and Wells and Mayor Schneider voted yea. There were no nay votes. Ordinance 15-04 was thereby enacted 3-0.
Attorney Singler brought the Commission up-to-date on several code enforcement issues.
CITY ENGINEER’S REPORT – Engineer Crumpton
Engineer Chris Crumpton distributed a plan that will be sent out to Lawrence & Associates for pricing indicating the ADA improvements for sidewalks and other areas to be modified at the new City Hall building.
C.A.O. Leidgen stated he had recently been in contact by e-mail with his contact at the LDS Church regarding the City’s request for an easement to construct a new entrance at Hurstbourne Lane and Linn Station Road. Since this approval does not seem to be forthcoming in the near future, C.A.O. Leidgen had asked Engineer Crumpton to come up with an alternate plan that would not require an easement from the LDS Church, and Mr. Crumpton distributed a drawing of a new proposal. After discussion Commissioner Wells made the motion to authorize the City Engineer to move forward and get cost estimates for this alternate plan for the entrance; his motion was seconded by Commissioner Jackson. Motion carried.
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C.A.O. Leidgen reported the City has received a check from an insurance company in the amount of $8,126 for the damage to the entrance on South Whipps Mill.
C.A.O. Leidgen advised the Commission that two of the three computers in the City office are out of date and no longer receive all of the critical software updates. The City IT specialist stated that the work stations could be replaced at a cost of approximately $500 each plus hourly charges for the installation and set-up process. He was advised to immediately process the order.
Mr. Leidgen received an additional proposal for the City’s insurance coverage from Mr. Steve Riggs of Nelson Insurance Agency. He is to check into this further with Commissioner Jackson and Mayor Schneider and report back to the Commission.
MAYOR’S REPORT – Mayor Schneider
Mayor Schneider said she was concerned about the number of resident complaints that the City continues to receive about the service received from Rumpke. C.A.O. Leidgen said he has had serious conversations with them about this matter, and has been advised to send copies of the complaints to them so they can follow through on each of them. This will be monitored by the City very carefully over the next few weeks.
PUBLIC WORKS REPORT – Commissioner Wells
Commissioner Wells said he had several issues to discuss but would put them off until the next meeting when more Commissioners should be in attendance. He also stated that he asked for opinions from the Commission about the upcoming September picnic.
PUBLIC SAFETY REPORT – Commissioner Hubbuch
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
GENERAL GOVERNMENT REPORT – Commissioner Jackson