JULY 13, 2021
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Masick called the meeting to order at 4:30 p.m.
C.A.O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Present: Ben Jackson, Commissioner
Norbert Hancock, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
George Stewart, Code Enforcement Officer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Mr. Don Wirtzberger of 8710 Stockport Road and president of the Hurstbourne County Club, addressed the Commission regarding approval of a letter of compliance to obtain a permit for the installation of a 300-foot net at the end of the driving range located at the club. The net would prevent golf balls from going into a some of the residents’ yards. After a discussion, Commissioner Jackson made a motion to approve the letter of compliance for the proposed building project. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
APPROVAL OF MINUTES
The June 22, 2021, minutes were presented for approval. Commissioner Wagner made a motion for approval of the minutes and her motion was and was seconded by Commissioner Jackson. Motion carried unanimously.
The July 8, 2021, minutes of the Hurstbourne Stormwater Advisory Committee were presented for approval. Commissioner Wagner moved for approval of the minutes and her motion was seconded by Mayor Masick. Motion carried unanimously.
Municipal Order 21-24—A MUNICIPAL ORDER ADOPTING A POLICY FOR THE USE OF THE CITY’S RESTRICTED ACCOUNT FOR DRAINAGE IMPROVEMENT PROJECTS IN THE CITY OF HURSTBOURNE.
City Attorney John Singler explained in detail the municipal order and its creation as a policy on how to best use the drainage funds and to make good use of the taxpayer’s money. He further stated while MSD is primarily responsible for stormwater projects, the City created a fund in 2018 to supplement in addition to what MSD should be repairing. After review, Commissioner Jackson asked if the Hurstbourne Stormwater Advisory Committee would be designated to make the final decision on what projects would qualify for funding. Mr. Singler clarified that the Committee will present the projects to the Commission for final approval. After making minor changes, Commissioner Jackson made a motion to approve MO 21-24 as amended. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Upon review his management report C.A.O. Leidgen began by presenting the resume of Gina Elliott for the financial assistant position. He stated after a couple of interviews and reviewing her qualifications, he Commissioner Jackson, and Treasurer Rhodes agreed to present her application to the Commission and recommend her for employment. After some discussion, Commissioner Jackson made a motion to hire Gina Elliott on a part-time basis for the financial assistant position for 24 hours weekly with no benefits at $27.00 hourly rate. His motion was seconded by Commissioner Hancock. Motion carried unanimously.
Mr. Leidgen reported that he had requested the auditors, Don Lawson and David May, to present the audit to the Commission as soon as possible.
Regarding the 2021 property tax bills, he reported that early payments are coming in rapidly and are being posted daily by the staff.
In the area of Public Works, Mr. Leidgen stated he is working with City Engineer Chris Crumpton to present to the Commission recommended streets for resurfacing. With regards to Public Safety, stop bars on primary streets are being re-painted to improve visibility.
The AT&T fiber optic installation project is entering into its third phase. The estimated installation timeline is set for late September or early October of this year. Commissioner Wagner requested that the affected residents should be notified. Mr. Leidgen stated he will stay in close contact with AT&T regarding the upcoming project.
There was a lengthy discussion regarding the city picnic and potentially having two events which would involve music, food, and beverages. The dates discussed were September 19 and October 10th. Mr. Leidgen requested all ideas be forwarded to him for consideration and presentation to the Commission.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson stated that Steve Baldwin of Capital Insurance Group, a tenant on the first floor of City Hall, may be interested in space that is currently available upstairs. The idea of installation of a chairlift to assist some of the clients’ mobility issues was discussed. Mr. Baldwin stated that he is willing to cover one-half of the cost. Additional details will be presented to the Commission upon further discussions with Mr. Baldwin regarding the possible move to the upstairs space.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reviewed the June 2021 police activity report highlighting there had been one citation, ten warnings, and two arrests.
PUBLIC WORKS—Commissioner Wagner
ATTORNEY’S REPORT – Attorney John Singler
City Attorney Singler presented Ordinance 21-07—AN ORDINANCE AMENDING PORTIONS OF THE PUBLIC RECORDS ORDINANCE, CHAPTER 34, TO UPDATE THE ORDINANCE TO CURRENT STANDARDS IN THE REVISED PORTIONS OF THE KENTUCKY OPEN RECORDS LAW KRS 61.870-61.884. Mr. Singler stated that the changes to Open Records law lengthens the response time from three to five days to fulfill an open records request and is specific to residents of Kentucky. There is also a standardized official form (OAG-01) that may be used for a request for open records that is recognized by the Kentucky League of Cities. C.A.O. Leidgen stated that an outline of the updated open records procedures as well as the official form are on the City website. Commissioner Jackson made a motion to approve the introduction and first reading of Ordinance 21-07. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
In accordance with KRS 61.810 (1) C Commissioner Hancock made a motion to close the minutes of the regular meeting and enter into Executive Session to discuss litigation. His motion was seconded by Commissioner Jackson. Motion carried unanimously. Upon conclusion of the Executive Session, a motion was made by Commissioner Wagner to close the Executive Session and enter into the regular meeting. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
CITY ENGINEER’S REPORT—Chris Crumpton
TREASURER’S REPORT – Treasurer Mike Rhodes
At 5:57 p.m. Commissioner Jackson made a motion to adjourn. His motion was seconded by
Mayor Masick. Motion carried unanimously.
Mayor Mary Masick James E. Leidgen, City Clerk