July 10, 2012
4:30 PM


Mayor Bob English called the meeting to order.
Attorney Singler conducted the roll call. Present were: Mayor English; Commissioners Ed Dahlem, Dick Hays, Earl Hubbuch and Lois Wagner; and Attorney John Singler. C.A.O. Jim Leidgen and Treasurer Bill Bennett were not in attendance. A quorum of the Commission was present.

The Pledge of Allegiance was led by Mayor English.

City engineer Chris Crumpton who addressed the Commission during the meeting.

Commissioner Wagner made the motion to approve the minutes of the June 26, 2012 regular meeting of the City Commission; her motion was seconded by Mayor English. Motion carried.


ATTORNEY’S REPORT – Attorney Singler
Attorney Singler explained the various zoning stipulations in the Hurstbourne Plaza Shopping Center. Some of the sections must have approval by the City of Hurstbourne, while others don’t require approval from Hurstbourne as long as rezoning is not requested.

Three foreclosures within the City are ready for sale. Attorney Singler will keep the Commission informed about the progress of these foreclosures.

In response to a question from Commissioner Hubbuch, Attorney Singler said he would research the city’s ordinances regarding vehicles with “for sale” signs on them.

TREASURER’S REPORT – Treasurer Bennett


MAYOR’S REPORT – Mayor English
Mayor English referred to a number of sinkholes which have appeared in the City after heavy rains. Engineer Crumpton explained that the location of the sinkholes will determine whose responsibility it will be to fill them in and repair the surrounding area.

PUBLIC WORKS REPORT – Commissioner Wagner
At the last Commission meeting, the City Engineer was asked to come up with an alternate proposal for the entrance at South Lyndon Lane along with a proposal for the entrance on Linn Station Road. Prior to the Commission meeting, the Commissioners had received copies of these proposals along with a proposal for the Seaton Springs entrance. Commissioner Wagner referred to an agreement which had been made many years ago between Oxmoor Woods Residents’ Association and a trust which stated if and when any of their streets were opened to the Oxmoor Farm that they would get a signature entrance at each location. The City of Hurstbourne was not a part of that agreement, but Commissioner Wagner thought it was something that should be discussed. Commissioner Hubbuch said he would like to see a copy of that agreement.

Engineer Crumpton answered many questions about the various options he presented for the entrances: (1) He presented Option 1 and Option 2 for both sides of South Lyndon Lane at Oxmoor Woods Parkway; (2) large columns and brick walls with optional lettering on the wall at Linn Station Road and Hurstbourne Parkway; and (3) Option 1 and Option 2 with optional “City of Hurstbourne” lettering for the Seaton Springs entrance.

After much discussion about these various options, Commissioner Hubbuch made the motion that the Commission approve the construction and except formal bids on the South Lyndon Lane, to include all of the items in Option 1 with the exception of the brick wall extension plus an addition of signage feature in center medium and the black 4-board fence as shown in Option 2. His motion was seconded by Commissioner Dahlem. Commissioner Hubbuch asked for a roll call vote: Mayor English, Commissioner Hubbuch, Commissioner Dahlem, and Commissioner Wagner voted aye; Commissioner Hays abstained. Motion carried 4-0-1.

After discussion about Linn Station, Commissioner Hubbuch made the motion to authorize the construction of the Linn Station entrance on the north side as shown on Engineer Crumpton’s design (Option 1) with the following changes: 1) lower the columns as appropriate with wall height; 2) reduce side wall length to one-half of center wall; 3) add lighting; 4) add cast aluminum city plaques with emblems on all columns; and 5) a similar column to be designed on the south side. His motion was seconded by Commissioner Dahlem. Motion carried.

After discussion about Seaton Springs, Commissioner Dahlem made the motion to authorize the construction of the Seaton Springs entrance as proposed in Engineer Crumpton’s design with a brick column in the center with “City of Hurstbourne” lettering, to include a light fixture on top of the column and emblem on the brick. His motion was seconded by Commissioner Wagner. Motion carried.


Commissioner Wagner made the motion to authorize the construction of smaller-scale entrances at Caritas Way and Blairwood Road as suggested by Commissioner Hubbuch to include: a) brick features to match existing and proposed entrances; and b) “City of Hurstbourne” plaque. Her motion was seconded by Commissioner Dahlem. Motion carried.

No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch and Mr. Crumpton will come to the Commission with their recommendations for the city’s traffic signs.

Commissioner Hubbuch and C.A.O. Leidgen will meet in the future with private police companies. Commissioner Dahlem urged Mr. Hubbuch to consider increasing the hours of patrol with any savings rather than reducing the amount which will be spent.

No report

At 6:25 p.m. Commissioner Hays made the motion to adjourn; his motion was seconded by Commissioner Hubbuch. Motion carried.