MINUTES REGULAR MEETING
JANUARY 9, 2024
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
Mayor Masick called the meeting to order at 4:30 p.m.
ROLL CALL
A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present:
Mary Masick, Mayor
Marc Norton, Commissioner
Ben Jackson, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
No guests were present.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The December 12, 2022 minutes were presented for approval. Commissioner Jackson made a motion for approval and his motion was and was seconded by Commissioner Norton. Motion carried unanimously.
Municipal Order 24-01—Relating to Designating a Mayor Pro-Tem
Mayor Masick made a motion to re-appoint Commissioner Jackson as Mayor Pro-Tem. Her motion was seconded by Commissioner Norton. Motion carried unanimously.
Municipal Order 24-02—Relating to Appointing the Superintendents of for City Departments.
Mayor Masick suggested that M.O. 24-02 be tabled until a full Commission was available to be appointed to departments. The Commission concurred and M.O. 24-02 was tabled.
Municipal Order 24-03—Appointment of Additional Commissioner to Investment Committee.
Mayor Masick suggested that M.O. 24-03 be tabled until a full Commission was available. The Commission concurred and M.O. 24-03 was tabled.
Municipal Order 24-04—Relating to Re-Appointment of the City Administrator/ City Clerk/Alcohol Beverage Control Officer/Code Enforcement Officer.
Commissioner Norton made a motion to re-appoint City Administrator Tyler Johnson to the position. His motion was seconded by Commissioner Jackson. Motion carried unanimously.
Municipal Order 24-05—Relating to Re-Appointing the Attorney for the City.
Commissioner Jackson made a motion to re-appoint Attorney John Singler as the attorney for the City of Hurstbourne. His motion was seconded by Commissioner Norton. Motion carried unanimously.
Municipal Order 24-06—Relating to the re-Appointing of the City Treasurer.
Commissioner Jackson made a motion to re-appoint Mike Rhodes as City Treasurer. His motion was seconded by Commissioner Norton. Motion carried unanimously.
Municipal Order 24-07—Relating to Re-Appointment the of City Engineer.
Commissioner Norton made a motion to re-appoint Chris Crumpton as City Engineer. His motion was seconded by Commissioner Jackson. Motion carried unanimously.
Municipal Order 24-08—A Municipal Order Relating to Accepting a Professional Service Contract for Ordinance Enforcement Services in the City of Hurstbourne.
Commissioner Norton made a motion to re-appoint George Stewart/Louisville Code Enforcement and Mediation, LLC for ordinance enforcement services. His motion was seconded by Mayor Masick. Motion carried unanimously.
Municipal Order 24-09—A Municipal Order Relating to the Appointment of a Member of the Board of Ethics of the City of Hurstbourne.
Commissioner Jackson made a motion to re-appoint Robert Rudd as a member of the Ethics Board and his term shall expire on December 31, 2024. His motion was seconded by Commissioner Norton. Motion carried unanimously.
Municipal Order 24-10—A Municipal Order Relating to the Appointment of Members to the Ad Hoc Committee Hurstbourne Storm Water Advisory Committee. (HSWAC).
Mayor Masick suggested that M.O. 24-10 be tabled until a full Commission was available. The Commission concurred and M.O. 24-10 was tabled.
Municipal Order 24-11—Relating to Establishment of an Expense Approval Policy for the City of Hurstbourne for the Calendar Year of 2023.
Commissioner Jackson made a motion to accept the expense authorization and approval policy with defined limits, and in full compliance with the generally accepted public accounting principles. His motion was seconded by Commissioner Norton. Motion carried unanimously.
Municipal Order 24-12–A Municipal Order relating to the Approval for Professional Services Contract for Horticultural Consultation, Arboricultural Consultation, and Landscape Management.
Mayor Masick made a motion to re-appoint Hanlon Horticultural Consultants at a monthly rate of $1,761.19 for said services. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
A. O. Tyler Johnson—Management Report
A. O. Tyler Johnson reported that the 2024 calendar of events will be finalized if the Commission has no other changes. Commissioner Jackson pointed our corrections needed to the July and August meeting dates.
C.A.O. Johnson explained to the Commission that a vacancy notice for the current vacancy on the Commission was posted on the city’s website The notice explained the requirements to be considered for appointment by the Commission, and anyone who contacts City Hall is being directed to the website to review the notice. Mayor Masick presented the Commission with a list of dates to choose from for a Special Called Meeting regarding the appointment of a new Commissioner. After discussion, the Commission chose January 29 as the date of the Special Called Meeting.
C.A.O. Johnson reported that due to computer hardware issues, the Lyndon Police billing will be delayed for December.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick shared her condolences on the passing of Commissioner Wagner. Mayor Masick and C.A.O. Johnson shared plans for a memorial in honor of Commissioner Wagner, which they will update the Commission on at a future meeting.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
No report was given.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
No report was given.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell was absent – no report was given.
PUBLIC WORKS – Vacant
ATTORNEY’S REPORT – Attorney John Singler
No report was given.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton reported on several upcoming projects, including the culvert replacement project on Nottingham. He reported that no delivery date for the culvert had been given yet. C.A.O. Johnson said that due to the road closure that will be needed during the project, the city will give residents ample notice of road closures before work begins.
TREASURER’S REPORT – Treasurer Mike Rhodes
Treasurer Rhodes reported that the city had a Treasury bill mature at $254,000. The city rolled $150,000 of those funds into a CD at Eclipse Bank for 5.5%, for 1 year. The remaining $104,000 was placed in the city’s operating account.
OTHER NON-BUSINESS/ACTION ITEMS
No further actions were taken.
ADJOURNMENT
At 4:55 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Norton. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk