MINUTES
REGULAR MEETING
JANUARY 11, 2022
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
Mayor Masick called the meeting to order at 4:30 p.m.
ROLL CALL
A. O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Norb Hancock, Commissioner
Ben Jackson, Commissioner
Lois Wagner, Commissioner
Others Present: John Singler, City Attorney
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
PLEDGE
The Pledge of Allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Mr. Mark Norton, a Hurstbourne resident, was in attendance.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The December 14, 2021, minutes were presented for approval. Commissioner Wagner made a motion for approval of the minutes and her motion was and was seconded by Commissioner Jackson. Motion carried unanimously.
MUNICIPAL ORDER 22-01—Appointment of Mayor Pro-Tem
Relating to Designating a Mayor Pro-Tem. Mayor Masick made a motion to appoint Commissioner Jackson as Mayor Pro-Tem in her absence. Commissioner Wagner seconded her motion. Motion carried unanimously.
MUNICIPAL ORDER 22-02—Relating to Appointing the Superintendents for City Departments.
After some discussion, the Commissioners agreed to continue their responsibility of each department in 2021 into 2022. The department assignments are as follows: General Government—Commissioner Jackson, Public Works—Commissioner Wagner, Public Safety—Commissioner Leavell, and Sanitation/Code Enforcement—Commissioner Hancock. Mayor Masick made a motion to approve MO 22-02. Commissioner Jackson seconded her motion. Motion carried unanimously.
MUNICIPAL ORDER 22-03—Appointment of Additional Commissioner to Investment Committee.
As Chair of the Investment Committee, Commissioner Jackson made a motion to appoint Commissioner Leavell to the committee. Commissioner Wagner seconded his motion. Motion carried unanimously.
MUNICIPAL ORDER 22-04—Relating to the Appointment of the City Administrator Officer/ City Clerk/Alcohol Beverage Control Officer/Code Enforcement Officer.
Commissioner Jackson made a motion to re-appoint James E. Leidgen. Commissioner Wagner seconded his motion. Motion carried unanimously. is
MUNICIPAL ORDER 22-05—Relating to Re-Appointing the Attorney for the City.
Mayor Masick made a motion to re-appoint John Singler, Attorney-at-Law. Commissioner Jackson seconded her motion. Motion carried unanimously.
MUNICIPAL ORDER 22-06—Relating to Re-Appointing the City Treasurer.
Commissioner Jackson made a motion to re-appoint Mike Rhodes as City Treasurer. Commissioner Wagner seconded his motion. Motion carried unanimously.
MUNICIPAL ORDER 22-07—Relating to Re-Appointment of City Engineer.
Commissioner Jackson made a motion to re-appoint Chris Crumpton as City Engineer. Commissioner Wagner seconded his motion. Motion carried unanimously.
MUNICIPAL ORDER 22-08—A Municipal Order Relating to Accepting a Professional Service Contract for Ordinance Enforcement Services in the City of Hurstbourne.
Commissioner Jackson made a motion to re-appoint George Stewart to provide ordinance enforcement services. Mayor Masick seconded his motion. Motion carried unanimously.
MUNICIPAL ORDER 22-09—A Municipal Order Relating to the Appointment of a Member of the Board of Ethics of the City of Hurstbourne.
Commissioner Wagner made a motion to re-appoint Robert Rudd to the Board of Ethics. Commissioner Jackson seconded her motion. Motion carried unanimously.
MUNICIPAL ORDER 22-10—A Municipal Order Relating to the Appointment of Members to the Ad Hoc Committee Hurstbourne Storm Water Advisory Committee (HSWAC).
Commissioner Jackson made a motion to nominate Commissioner Wagner to the Committee. Mayor Masick seconded his motion. Motion carried unanimously.
MUNICIPAL ORDER 22-11—Relating to Establishment of an Expense Approval Policy for the City of Hurstbourne for the Calendar Year of 2022.
Mayor Masick made a motion to approve MO 22-11 as it is currently written. Commissioner Jackson seconded her motion. Motion carried unanimously.
MUNICIPAL ORDER 22-12—–Relating to Check Register Approvals for November 2021.
After some inquiries, Commissioner Wagner made a motion to approve MO 22-12. Commissioner Jackson seconded her motion. Motion carried unanimously.
MUNICIPAL ORDER 22-13—Relating to Re-Appointment of City Horticulturist.
Commissioner Wagner made a motion to re-appoint Andrea Hanlon, of Hanlon Horticultural Consultants, for a contract ending December 2022. Mayor Masick seconded her motion. Motion carried unanimously.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Mr. Leidgen reported the status of the ongoing search for a Financial Assistant and reported there were a couple of candidates to be interviewed. With regards to the audit services, Baldwin CPA was awarded the bid and should have the audit completed by May 1st. Mr. Leidgen discussed an incident that occurred in the City regarding public safety, and he encouraged the Commission to have first reading of the Extreme Nuisance ordinance. He stated he was working on the City’s calendar events and Mayor Masick requested that events be listed in a monthly chronological order.
COMMISSION REPORTS
MAYOR’S REPORT
No report.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
No report.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
No report.
PUBLIC WORKS—Commissioner Wagner
No report.
ATTORNEY’S REPORT – Attorney John Singler
Mr. Singler stated the US Treasury has finalized the American Rescue Plan Act financial reporting and how the money can be utilized.
Also, Mr. Singler discussed Ordinance 22-01—AN ORDINANCE ADOPTING A POLICY FOR SUSTAINED CRIMINAL ACTIVITY AT A PROPERTY TO BE DEEMED A PUBLIC NUISANCE.
After some discussion, Mayor Masick requested data that meets the criteria stated in the nuisance. Commissioner Wagner made a motion for introduction and first reading of Ordinance 22-01 with the amendment to the number of nuisance activities established at three occasions rather than five. Her motion was seconded by Mayor Masick. Motion carried unanimously.
In addition, Mr. Singler reported he is reviewing and updating the wording in the ordinances pertaining to parking regulations and the litter/waste ordinance.
CITY ENGINEER’S REPORT—Chris Crumpton
Mr. Crumpton distributed an update on Public Works and drainage issues. He stated the Safe Route to School grant has been submitted and the City will have the decision by the end of January. There has been no report on the status of the creek bank reclamation at the Seaton Spring Court. He is prioritizing the catch basins under the annual storm drainage project, which include curbs and gutters, and he is developing a rating criteria system for the storm projects. Also, he will work on the storm routing system on drainage issues located at Nottingham/Paddington. He added that there is still a need to re-stripe some intersections in the City.
Commissioner Jackson proposed the Commission research ideas for a park gazebo/pavilion. After much discussion, Mr. Leidgen and Mr. Crumpton will contact other cities and engineering firms that have dealt with these types of projects to gather ideas of the concept and if it will be adaptable for the City of Hurstbourne.
TREASURER’S REPORT – Treasurer Mike Rhodes
In Mr. Rhodes absence, Commissioner Jackson reviewed the November 2021 financial statements.
ADJOURNMENT
At 5:38 p.m. Commissioner Wagner made a motion to adjourn. His motion was seconded by
Commissioner Jackson. Motion carried unanimously.
____________________________ ___________________________
Mayor Mary Masick James E. Leidgen, City Clerk