DECEMBER 14, 2021
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Masick called the meeting to order at 4:30 p.m.
A. O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Norb Hancock, Commissioner
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
George Stewart, Code Enforcement Officer
Rheba Roten, Recording Secretary
The Hurstbourne “Wolf” Cub Scout Pack No. 8 presented a Color Guard and led the Pledge of Allegiance.
RECOGNITION OF GUESTS
No other guests were present.
APPROVAL OF MINUTES
The November 9, 2021, minutes were presented for approval. Commissioner Jackson made a motion for approval of the minutes and his motion was seconded by Mayor Masick. Motion carried unanimously.
MUNICIPAL ORDER 21-32—–Relating to Check Register Approvals for October 2021.
After some discussion, Commissioner Wagner made a motion to approve MO 21-32. Commissioner Leavell seconded her motion. Motion carried unanimously.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Mr. Leidgen reported the status of the ongoing search for a Financial Assistant and Trisha Sikkema, the former Financial Assistant, continues to perform financial operations. In addition, Mr. Leidgen discussed the upcoming holiday schedule for City Hall. The office will be closed on Thursday, December 23rd, and Friday December 24, 2021. The following Friday, December 31st, the office will be closed for New Year’s Eve.
Mr. Leidgen distributed a draft of the Winter edition of the Hurstbourne Hearld. He asked the Commission for any additional ideas.
As for the RFP for City Audit Services, there were some replies to the RFP. Commissioner Jackson and CAO Leidgen reviewed the bid results. There were three bids and after a discussion regarding bidder qualifications and experience in municipal auditing, Commissioner Jackson made a motion to accept Baldwin CPAs contract for one year at $12,500 based on their qualifications, staffing and nearby location to the City. It is also understood that their pricing for service for 2022 and 2023 will be determined after Baldwin’s experience with the 2021 audit that will be presented before May of 2022. After discussion, Commissioner Leavell seconded his motion. Motion carried unanimously.
Under Code Enforcement and Safety, Mr. Leidgen reported that parking on the streets and the improper disposal of leaves throughout the City is an ongoing problem. There were many solutions discussed by the Commission and Mr. Leidgen stated he will make recommendations at the next meeting.
Mr. George Stewart, Code Enforcement Officer, reviewed the Open Complaints and Violations list. He reviewed the cases individually and discussed those that are still active due to current violations as well as those cases that are closed due to compliance.
Mr. Leidgen reviewed an updated Open and Active Permit report illustrating current construction permits and Commissioner Jackson requested the dates of the permits be reviewed.
Mayor Masick stated the December 28, 2021, Commissioner’s meeting will be suspended, but in the event, a need arises, the Commission will call a special meeting. Mayor Masick made a motion to approve the suspension of the December 28, 2021, meeting. Commissioner Jackson seconded her motion. Motion carried unanimously. Also, she stated she attended a Zoom meeting with the Jefferson County League of Cities Board and discussed the devastation from the tornado in Western Kentucky. Locally, the cities of St. Matthews and Jeffersontown supplied first responder assistance to those areas that received tornado damage. Suggestions will be taken and presented to the Commission on how the City can best help with this catastrophic event.
Mayor Masick then requested that Commissioners interested in serving as department supervisor for any department in 2022, must make a presentation to the Commission stating reasons and qualifications for their appointment by the Commission at the January 11, 2022, meeting.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
GENERAL GOVERNMENT REPORT –Commissioner Jackson
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reviewed the November police activity report highlighting certain areas of the City.
PUBLIC WORKS—Commissioner Wagner
ATTORNEY’S REPORT – Attorney John Singler
City Attorney Singler introduced Municipal Order 21-33—A MUNICIPAL ORDER RELATING TO THE USE OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO CONDUCT A STREAM RESTORATION PROJECT AND IMPROVE DRAINAGE AND WATER QUALITY IN THE CITY OF HURSTBOURNE. After some discussion, Commissioner Wagner made a motion to approve MO 21-33. Commissioner Jackson seconded her motion. Motion carried unanimously.
CITY ENGINEER’S REPORT—Chris Crumpton
TREASURER’S REPORT – Treasurer Mike Rhodes
Mr. Rhodes reviewed the October 2021 Financial Statements and reported the City had realized an $11,000 gain.
Mayor Masick wished everyone a Merry Christmas and Happy New Year.
At 5:57 p.m. Commissioner Wagner made a motion to adjourn. His motion was seconded by
Commissioner Jackson. Motion carried unanimously.
Mayor Mary Masick James E. Leidgen, City Clerk