MINUTES
REGULAR MEETING
DECEMBER 12, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
ROLL CALL
C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Ben Jackson, Commissioner
Marcus Norton, Commissioner
Bill Leavell, Commissioner
Others
Present: John Singler, City Attorney
Michael Rhodes, Treasurer
Chris Crumpton, City Engineer
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
No guests were present.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The November 14, 2023, minutes were presented for approval. Commissioner Jackson made a motion for
approval of the minutes and his motion was seconded by Commissioner Norton. Motion carried
unanimously.
C. A. O. Tyler Johnson—Management Report
C. A. O. Tyler Johnson reported that new Treasury guidelines regarding the use of ARPA funds had been
handed down recently. Johnson suggested that the City expend the remaining ARPA funds by the end of
2024 to avoid any possibility of losing the funds.
C.A.O. Johnson reported that he had been given a quote to redesign the city’s website. After some
discussion and questions, Mayor Masick requested that Johnson get more information on site traffic and
usage before the Commission made a final decision.
C.A.O. Johnson updated the Commission on the new directory that is being drafted for publication.
Johnson explained that there are numerous blank spaces left and suggested that the city send another
round of contact cards to addresses that did not respond to the first round of contact cards. Commissioner
Jackson asked that a letter be sent from City Hall with the contact card, explaining the reason for the
request and to encourage residents to include their information in the upcoming directory.
C.A.O. Johnson gave an update on the street lighting project. Johnson estimated that 85% of the new
lights have been installed and that residents had nothing but positive reaction to the new lights.
Commissioner Norton asked who to report to in case there are streetlights that are uneven. Johnson said
that any issues with the installation should be sent to him, and he would reach out to the contractor on the
city’s behalf.
C.A.O. Johnson reported that information regarding a private playground project in the city would be
included in the upcoming newsletter. The information was provided by the group completing the project
and will include fundraising information as well. Mayor Masick asked that the Commission review the
article before being published in the newsletter. Commissioner Leavell asked if the group had submitted a
grant application to the city and Johnson responded that they had not, but that he would reach out to them
in the coming days regarding the grant application.
C.A.O. Johnson distributed a draft calendar of events to the Commission for their review. Johnson
explained that the dates selected fell in line closely to the dates used in the current year, and asked the
Commission to submit any edits or changes to dates to him before the new calendar will be finalized and
published.
SECOND READING OF ORDINANCE 23-05 – AN ORDINANCE RELATING TO REPEALING
AND REPLACING THE CITY’S PERSONNEL POLICY MANUAL ORDINANCE IN
CHAPTER 37 IN THE CODE OF ORDINANCES
City Attorney John Singler explained that the new personnel policy mirrored many of the policies
suggested by the Kentucky League of Cities and the policies included fell in line with policies in cities of
similar size to Hurstbourne.
Commission Norton presented a list of requested grammatical edits to the policies and had questions on
various sections. After some discussion, Commissioner Jackson made a motion to accept Ordinance 23-5
as amended and his motion was seconded by Commissioner Leavell. Voice roll call was taken by C. A.
O. Tyler Johnson—Mayor Masick—yea, Commissioner Norton—yea, Commissioner Jackson—yea,
Commissioner Leavell—yea. Ordinance 23-05 was enacted with a 4-0 vote.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick did not have a report.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton did not have a report.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson reported that one of the city’s tenants renting a single upstairs office would be
moving out by the end of December. Commissioner Jackson asked C.A.O. Johnson to include the office
vacancies in the upcoming newsletter.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reported on the Lyndon Police’s activity report for the month of November,
including discussion about traffic citations and calls of service throughout the month.
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner was absent; no report given.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney John Singler did not have a report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton reported that he was waiting to hear back from MSD regarding the various
stormwater projects that are in the planning phase within the city. Commissioner Jackson asked about a
utility pole installed by AT&T on Oxmoor Woods Parkway. C.A.O. Johnson reported that was working
with the City Attorney to address the removal of the pole with AT&T.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Mike Rhodes reported that he had purchased a Treasury Bill for $509,000 at 5.29% that
will mature on April 2 nd .
OTHER NON-BUSINESS/ACTION ITEMS
At 5:15 p.m., Commissioner Norton made a motion to enter Executive Session per KRS 61.810 –
Litigation. Commissioner Jackson seconded the motion and the motion carried unanimously.
At 5:28 p.m., Commissioner Jackson made a motion to exit Executive Session and Commissioner Leavell
seconded it. Motion carried unanimously.
ADJOURNMENT
At 5:29 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Mayor
Masick. Motion carried unanimously.
_______________________________________ __________________________________
Mayor Mary Masick Tyler Johnson, City Clerk