MINUTES REGULAR MEETING
AUGUST 8, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Ben Jackson, Commissioner
Marc Norton, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Mitch Steeves from Simply Paperless, Richmond, Kentucky addressed the Commission regarding the benefits of content management and capturing data from city documents. Afterwards, the Commission asked questions and Mayor Masick thanked Mr. Steeves and stated she would discuss the software program with C. A. O. Tyler Johnson.
APPROVAL OF MINUTES
The July 25, 2023 minutes were presented for approval. Commissioner Jackson made a motion for approval of the minutes and his motion was and was seconded by Commissioner Wagner. Motion carried unanimously.
Municipal Order 2023-23-27—A Municipal Order Relating to the Award of 2023 Paving Contract
City Engineer Chris Crumpton reported there were five bidders on August 3, 2023, at 4:00 p.m. at City Hall. The best and lowest bid was LIBS Paving with a bid amount of $372,901.20. Mr. Crumpton added that based on a better pricing per ton, he is recommending to include Wessex Place (commercial side) to the paving list for this fiscal year and confirmed that LIBS Paving will honor the same pricing for this street. The added projected price of the addition is $21,280.75 which makes the total project price $394,181.95. Commissioner Wagner made a motion to approve MO 2023-23-27. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
A. O. Tyler Johnson—Management Report
A. O. Tyler Johnson reported the State of Kentucky contacted him and will be placing green directional signs on Whittington Parkway and Leesgate giving directions to the driver’s license renewal office. The signs will have a green background and the posts will be painted black in order to match the current signs throughout the City.
A. O. Tyler Johnson reported that a “For Rent” sign was placed at 305 Canton Court and the current residents are vacating. City Attorney John Singler distributed a letter stating that the owner of the property has been informed of outstanding code violation fines in regard to the property. City Attorney John Singler said the next step, if the fines go unpaid, is to file a lien against the property.
A. O. Tyler Johnson reported that LG&E has recently completed their inspection of the city light poles and will begin to install replacements. In addition, C. A. O. Tyler Johnson stated a new tenant has moved upstairs at City Hall. Also, the 2023 property tax bills have been mailed to the residents.
Mayor Masick had no report.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton distributed to the Commission a newspaper article from Greensboro, South Carolina which discussed curbside recycling.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson had no report.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell was absent; therefore, there was no report.
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner had no report.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney John Singler had no report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Chris Crumpton discussed a proposal from Lawrence and Associates Concrete Design which gave an update on the contract pricing. The cost of material and labor has increased; therefore, there will be an additional cost for catch basin repair and gutter replacement. After some discussion, Commissioner Wagner made a motion to approve the unit price repair pursuant to the exhibit of the proposal. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Mike Rhodes had no report.
OTHER NON-BUSINESS/ACTION ITEMS
At 5:18 p.m., Mayor Masick made a motion to close the Regular Meeting and enter into Executive Session under KRS 61.810 (1)(c) to discuss litigation. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
At 5:50 p.m., Commission Jackson made a motion to exit Executive Session and re-enter the Regular Meeting. His motion was seconded by Commissioner Mayor Masick. Motion carried unanimously.
At 5:51 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Mayor Masick. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk