MINUTES
REGULAR MEETING
AUGUST 24, 2021
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
Mayor Masick called the meeting to order at 4:30 p.m.
ROLL CALL
C.A.O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Present:
Ben Jackson, Commissioner
Norbert Hancock, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
No guests were present.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The August 10, 2021, minutes were presented for approval. With a minor correction, Commissioner Wagner made a motion for approval of the minutes and her motion was and was seconded by Commissioner Jackson. Motion carried unanimously.
Municipal Order 21-27—Relating to the Check Register Approvals for June 2021.
After a couple of inquiries, Commissioner Jackson made a motion to approve MO 21-27. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
Municipal Order 21-28—Relating to the Check Register Approvals for July 2021.
Commissioner Wagner made a motion to approve MO 21-28.
Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Mr. Leidgen distributed Nicol Young’s resume as a candidate to replace Victoria Lemke, Administrative Assistant, who is retiring on August 31, 2021. Mr. Leidgen, Commissioner Jackson, and Mayor Masick were involved in the interviews and agreed on Ms. Young’s qualifications for this position. After further discussion, Mayor Masick made a motion to hire Nicol Young as the new administrative assistant for the City of Hurstbourne. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
In the absence of Auditors Don Lawson and David May, Mr. Leidgen presented the audit for the fiscal year ending 2020. He reviewed several pages of the audit indicating it was another good year for Hurstbourne with an increase in revenues over the previous year by $61,000 primarily due to property taxes and insurance premium tax. Also, assets increased by $226,000 while liabilities increased by only $66,000. Commissioner Jackson noted that on the first page of the audit, regarding the opinion letter, the city received a clean opinion which is important. After further discussion, Commissioner Jackson made a motion for approval of the audit for the fiscal year ending on June 30, 2020. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
Mr. Leidgen discussed renewal of a rental space to Mr. Jim Steinfeld beginning October 1, 2021. The tenant requested a one-year lease with a clause that gives him the option to terminate the lease in six months if he so desires. After some discussion, Commissioner Jackson made a motion to renew the lease as presented. His motion was seconded by Mayor Masick. Motion carried unanimously.
In addition, Mr. Leidgen requested ideas be forwarded to him for the fall issue of the Hurstbourne Herald newsletter.
In the area of Public Works, City Engineer Chris Crumpton distributed the results of the 2021-2022 paving project bid tabulation sheet. The bid opening was held at City Hall at 11:00 a. m. The contract bidders were Flynn Brothers, Hall Contracting, Libs Paving, and Louisville Paving. Mr. Leidgen further explained the probable need for full depth repairs which are in addition to basic milling due to poor base and sub-base conditions. After much discussion, Commissioner Jackson made a motion to award the paving project to Libs Paving who was the lowest and best bidder. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
Regarding the areas of Code Enforcement and Public Safety, Mr. Leidgen reported he will be meeting with the principal of Lowe Elementary on Wednesday, August 25 at City Hall at 10:00 a.m. to discuss on street parking. Commissioner Wagner will also attend the meeting.
Mr. Leidgen and City Engineer Chris Crumpton distributed pictures of a resident’s house that is undergoing construction and landscape design which has no permits. Mr. Crumpton stated he had met with the homeowners and explained they need permits in order to continue. In addition, he offered suggestions to better assist them with their landscaping design to prevent potential drainage problems. After much discussion, Mr. Leidgen will send the resident a letter with a copy of the ordinance directing them to obtain permits before continuing with their projects.
Also, Mr. Leidgen stated that AT&T will start in September to install fiber optics to 485 homes in the city. Notifications will be sent out to the residents.
Municipal Order 21-29—A Municipal Order Relating to the Approval for a Professional Service Contract with Kentuckiana Regional Planning and Development Agency (KIPDA). City Attorney Singler explained this MO authorizes the City to retain KIPDA as professional consultant for a flat 1% fee. KIPDA will assist the City with properly utilizing and reporting the funds allocated to the City under the American Rescue Plan Act. After some discussion, Commissioner Wagner made a motion to approve MO 21-29. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
COMMISSION REPORTS
MAYOR’S REPORT
No report.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
No report.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
No report.
PUBLIC SAFETY – Commissioner Leavell
No report.
PUBLIC WORKS—Commissioner Wagner
No report.
ATTORNEY’S REPORT – Attorney John Singler
Mr. Singler discussed ongoing litigation the city is pursing against a homeowner.
CITY ENGINEER’S REPORT—Chris Crumpton
No report.
TREASURER’S REPORT – Treasurer Mike Rhodes
Mr. Rhodes reported the American Rescue Plan Act funds will be set up in separate accounts at two different banks. He also stated that he is searching for the best rates for the certificates of deposit that will soon mature. He then distributed a profit and loss statement for the period of July 1, 2020, to June 30, 2021. The statement shows that it was a good year with a net income of $234,000 and expenses only up by 3.6%.
ADJOURNMENT
At 5:45 p.m. Commissioner Jackson made a motion to adjourn. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
________________________ ________________________
Mayor Mary Masick James E. Leidgen, City Clerk