AUGUST 14, 2018





Mayor Mary Schneider called the meeting to order at 4:30 p.m.



C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.


Present:            Mary Schneider, Mayor

Ben Jackson, Commissioner

Earl Hubbuch, Commissioner

Norb Hancock, Commissioner

Lois Wagner, Commissioner


Present:            John Singler, City Attorney

Chris Crumpton, City Engineer




The Pledge of Allegiance was led by Mayor Mary Schneider.




Mr. Richard Evans, 911 Colonel Anderson Parkway, expressed his concerns regarding the proposed Top Golf development and requested the Commission to become more involved in the opposition to the project. The Commission explained they had already created a Resolution stating the City’s opposition and had donated money to retain an attorney to represent the residents. Ideas discussed included the distribution of information at the September City picnic and the possibility of holding an open house at City Hall on a date prior to the October 1, 2018 public hearing at Shelby Campus.


Suzanne Higdon, 8325 Croydon Circle, a member of Louisville Neighbors for Responsible Growth, thanked the Commission for their support in opposition efforts but also expressed concerns regarding the level of City’s involvement.



Commissioner Wagner made the motion that the minutes of the July 24, 2018 regular meeting be approved; her motion was seconded by Commissioner Hubbuch. Motion carried unanimously.



C.A.O. Jim Leidgen discussed the paving contract submitted by Hall Contracting of Kentucky, Inc. with a base price of $233,221.88. He explained that the City should approve the project up to the amount of $240,000.00 for any additional work that may need to be performed. Commissioner Hubbuch made the motion to accept MO 18-29 A Municipal Order Relating to Award of 2018 Paving Contract as written; his motion was seconded by Commissioner Jackson. Motion carried unanimously.


Mr. Leidgen further explained the bid tabulation sheet for the City Hall roof replacement project. Due to the busy season for roofers, there was only one bidder; therefore, the Commission discussed contacting other roofing businesses to gain their estimates. With that suggestion, Commissioner Hubbuch made a motion to reject the single bid for the roof replacement; his motion was seconded by Commissioner Jackson. Motion carried unanimously.


In addition, Mr. Leidgen discussed the creek clearing project bid tabulation sheet and only one company submitted a bid for $36,432. After much discussion about creek clearing, stream restoration and tree removal, Commissioner Hubbuch made a motion to reject the bid for creek clearing project; his motion was seconded by Mayor Schneider. Motion carried unanimously. City Engineer Chris Crumpton added that the City may want to contact MSD to remove the large tree located in the creek.





No report.




Commissioner Jackson distributed a handout illustrating the City’s revenue and expenses from August 2017 through July 2018 containing cash flow projections.  He stated that the City currently has $1,225,000 in certificates of deposit and has the following recommendations. The City would invest $245,000 at each bank as follows: US Bank for 11 months, Republic Bank for 6 months, Old National Bank for 12 months, Fifth Third Bank for 12 months, and Stock Yards Bank for 15 months. The investment of these fund balances, as outlined, will generate nearly $20,000 in additional interest income.  Commissioner Jackson made a motion to approve the investment schedule; his motion was seconded by Commissioner Hubbuch. Motion carried unanimously.




Mayor Schneider discussed the latest newsletter by Metro Council Member Marilyn Parker in which she wrote about a speed alert radar device. C. A. O. Jim Leidgen stated that he had called Ms. Parker’s office and requested that we would be placed on the list of cities that are interested in utilizing the machine.  In addition, Mayor Schneider also reported that she had received a letter from the office of the Attorney General regarding the state mandated distribution of written information about Open Meetings and Open Records. Mr. Leidgen stated that he will be distributing the documents to each Commissioner so they can sign and return them to the Attorney General.


PUBLIC SAFETY – Commissioner Hancock


Commissioner Hancock discussed an incident that occurred at Wessex Place that involved a parked vehicle that was successfully removed. He reported that the police have been diligent in their patrolling of the City.


PUBLIC WORKS—Commissioner Hubbuch


Commissioner Hubbuch reported that maintenance is being performed on the irrigation system and all backflows valves had been checked. Pro-Turf discovered one of the controls is not operable due to  corrosion of wiring and improper grounding. Therefore the system controllers at the guardhouse are being repaired.  City Engineer Chris Crumpton also added that Lawrence and Associates has completed the scheduled sidewalk work in specific areas and at Williamsburg there are still areas that need repair.




Commissioner Jackson made a motion to approve a room rental agreement for up to one thousand dollars ($1000) for use of the large meeting hall at the U of L Shelby Campus facility. On October 1, 2018, the public hearing meeting regarding the Top Golf development plan and application for zoning change at Oxmoor Mall is scheduled to be held on that day at Shelby Campus; his motion was seconded by Mayor Schneider. Motion carried unanimously.




Commissioner Wagner expressed her concern regarding the repeated illegal parking at Lowe Elementary. She added that Jefferson County School system should remedy the issue and find a better solution for parking. Commissioner Hubbuch suggested that the Commission meet with the school again. C. A. O. Jim Leidgen added that the City needs to consider placement of physical “no parking” signs on Oxfordshire and adjacent cul-de-sacs that post certain days and times to strengthen enforcement actions that would include possible towing of vehicles. City Attorney John Singler added if a municipal order is needed it should have specific reasons why the City is doing this and refer to exact locations.  In addition, this municipal order should be presented to the principal. Mayor Schneider suggested that a letter be sent to the parents. Commissioner Jackson suggested that letters on behalf of the Commission be placed on violators windshields. If this doesn’t work, then signs should be put in place.


ATTORNEY’S REPORT – Attorney Singler

No report.


CITY ENGINEER—Chris Crumpton

No report.


TREASURER’S REPORT – Treasurer Bennett

No report.




Mr. Leidgen requested ideas for the upcoming Hurstbourne Herald. He stated the City website had online forms, specs for building projects, and permits. In addition, he reported that the wood barrier fence panels are power-washed and being repaired. The color test panels will be ready for review and consideration.




At 6:48 p.m. Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Wagner; motion carried unanimously.


Mayor Mary Schneider                                                              James E. Leidgen, City Clerk