Mayor Masick called the meeting to order at 4:30 p.m.
ROLL CALL
C.A.O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Present:
Mary Masick, Mayor
Ben Jackson, Commissioner
Norbert Hancock, Commisser
Bill Leavell, Commissioner
Lois Wagner, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
George Stewart, Code Enforcement Officer
Rheba Roten, Recording Secretary
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Ms. Ann Richard, from Land Design and Development, addressed the Commission regarding the last track of the Vikings Partners. She distributed a rendering of a one-story building development, 10,350 sq feet, designed for a dental facility. After some discussion, Municipal Order Number 21-26 was introduced. A MUNICIPAL ORDER RELATING TO THE APPROVAL OF A DEVELOPMENT PLAN ON PROPERTY LOCATED AT 9351 VIKING CENTER DRIVE IN THE CITY OF HURSTBOURNE.
Commissioner Wagner inquired about the landscaping design and requested that the City Horticulturist, Andrea Hanlon be involved in the development’s landscape planning. After some discussion, City Attorney John Singler revised the municipal order on page 2, number 4, section (a) to include by the approval of the City of Hurstbourne and the City Horticulturist. Commissioner Wagner made a motion to approve MO 21-26 as amended. Her motion was seconded by Mayor Masick. Motion carried unanimously.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The July 27, 2021, minutes were presented for approval. Commissioner Wagner made a motion for approval of the minutes and her motion was seconded by Commissioner Jackson. Motion carried unanimously.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Mr. Leidgen reviewed his management report and stated that Victoria Lemke, Administrative Assistant, will be retiring on August 31, 2021. The open position was advertised on various web sites resulting in the submission of numerous applications followed by a few interviews. In addition, he reported that Trisha Sikkema continues to train Gina Elliot on the duties of the financial assistant position. He added the auditors, Don Lawson, and David May, stated that they will present the audit at the next Commission meeting on August 24th.
In the area of Public Works, City Engineer Chris Crumpton distributed a list of locations proposed for street paving. His estimate is $177,990 with additional costs making the total $240,940. The bid will be placed in the newspaper and the opening bids will take place at City Hall on August 24, 2021, at 11a.m.
In Public Safety, replacement street signs were ordered for Blairwood Road, and he reported that crime incidents are low. Mr. Leidgen also informed the Commission about a parking related citation issued by Graymoor-Devondale PD along with the payment of the $25 fine. Chief Throneberry agreed that officers will be more active in the citation process. The code enforcement field report was reviewed and followed by a discussion about ongoing cases and possible resolutions.
Mr. Leidgen discussed the upcoming city-wide picnics to be held on September 19 and October 17. The entertainment and food have been secured. In addition, face painting and caricature drawings will be offered. There will be ongoing discussions pertaining to the detailed plans in upcoming meetings.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick distributed a handout of the Stormwater Advisory Committee minutes which was held on August 9, 2021. The meeting was called for the discussion of application of $1.1 million in ARPA grant proceeds and the City of Hurstbourne drainage funds. After discussions, the committee agreed to identify four categories of drainage projects: retention/detention basin creation or enhancement projects, pipe upsizing, stream bank maintenance, and residential drainage projects. Mayor Masick identified several areas of the city that are being considered for minor and major future projects. Attorney Singler discussed a KIPDA agreement for ARPA grant support services for municipalities. He will be attending an upcoming meeting to gather more information. C.A.O. Leidgen and Treasurer Mike Rhodes also have a meeting with a KIPDA representative to review the program.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
Commissioner Hancock had no report. Code Enforcement Officer George Stewart spoke to the Commission and asked if they had any inquiries about violations that are ongoing.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson reported that he and C. A. O. Jim Leidgen will be meeting with Steve Baldwin, of Capital Insurance Group, on Thursday, August 12, 2021. They will meet to discuss the benefits of a possible move for Mr. Baldwin from the first floor of City Hall to larger space on the second floor. They will discuss both monetary benefits and the ability to gain access for some of his clients’ that have mobility issues.
In addition, Commissioner Jackson inquired if the Commission would like to host a dinner at the Hurstbourne Country Club to honor Victoria Lemke and Trisha Sikkema who are retiring. The Commission agreed and Mayor Masick will check on the available dates and email the Commission.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reviewed the July 2021 police activity report. Mr. Leidgen stated he has received many positive remarks from the residents regarding Graymoor-Devondale police and their visibility throughout the city.
PUBLIC WORKS—Commissioner Wagner
No report.
ATTORNEY’S REPORT – Attorney John Singler
No report.
CITY ENGINEER’S REPORT—Chris Crumpton
No report.
TREASURER’S REPORT – Treasurer Mike Rhodes
Mr. Rhodes reported there will be two certificates of deposit maturing in August and he is continuing the search to gain the best interest rates possible.
ADJOURNMENT
At 5:45 p.m. Commissioner Jackson made a motion to adjourn. His motion was seconded by
Commissioner Wagner. Motion carried unanimously.
______________________________
Mayor Mary Masick James E. Leidgen, City Clerk