APRIL 9, 2019
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Masick called the meeting to order at 4:30 p.m.
C.A. O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
The Pledge of Allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Stephanie Horne, a former Jefferson County School Board member and a Democratic candidate for Lt. Governor, addressed the Commission on her upcoming campaign.
APPROVAL OF MINUTES
With a couple of minor changes, Commissioner Jackson made a motion that the minutes of the March 26, 2019 regular meeting be approved; his motion was seconded by Commissioner Hubbuch. Motion carried unanimously.
Commissioner Hubbuch mentioned that the Jefferson County Homestead Exemption deduction amount rose from $37,600 to $39,300 and will begin in the July 2019 fiscal year.
Mayor Masick requested that the Commissioners submit their comments regarding C. A. O. Jim Leidgen for his upcoming review which is scheduled for the end of April. She reported that she, Mr. Leidgen, and Commissioner Jackson had a follow-up meeting with Scott Brinkman on Wednesday, April 3, 2019 regarding a prior meeting with Greg Thomas, Secretary of Transportation, Senator Julie Raque Adams and Representative Tina Bojanowski in which the I-64 sound barrier wall was discussed. A presentation was made to him showing, in chronological order, where there has been no response or action from Frankfort regarding the construction of the incomplete section of the wall. After which, Mr. Brickman was asked to take the presentation directly to Governor Bevin for approval.
PUBLIC WORKS—Commissioner Hubbuch
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Commissioner Jackson presented the concept of converting the available office space on the second floor to individual executive suites. The plan calls for 5 offices available for long or short term leases. A 5% discount will be offered to Hurstbourne residents. City Attorney, John Singler stated that he would make sure to review rental contracts in detail. Commissioner Hubbuch wanted it stated for the record that he is against the idea of renting the space for additional revenue because the City doesn’t need the money nor the problems it could create. He then asked about liability insurance and Mr. Singler replied that an annual certificate of insurance would be required from the renters. Commissioner Wagner added that all regulations need to be carefully reviewed before renting and suggested security locks for each office.
C.A.O. Leidgen illustrated the office floor plan and how it would be divided including the use of a conference room. He added that he thought it would be a benefit to our community. Commissioner Jackson emphasized that it is the City’s fiduciary responsibility to utilize the empty spaces because currently there are no long-term leases on any of the rental offices at City Hall. After some discussion, Mr. Leidgen stated that he would obtain estimates for renovating the spaces. Since the concept originated from the city staff, Mayor Masick complimented them for creating ideas to generate extra revenue for the City.
Commissioner Jackson announced there will be an Oxmoor Woods Association meeting at 6:30 p.m. and the Commissioners are welcome to stay to answer any questions the residents may have.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell distributed the March police report which showed 158 hours of coverage at a cost of $6,340.00. He added that will occasionally meet with officers on their respective shifts and that the new schedule is being well received. Mr. Leidgen added that the residents will see the benefits from a well-planned and comprehensive police patrol schedule that will provide greater coverage to the City.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
No report; however, Commissioner Wagner did compliment Bramer Brothers for cleaning out the property at Lyndon Lane and Colonel Anderson so promptly.
ATTORNEY’S REPORT – Attorney John Singler
Mr. Singler reported that he contacted John Baker, attorney for the Oxmoor Trust, and he is willing to meet in April or May. He stated that the City’s sanitation contract will be ready by the first Commission meeting in May, bids should be received by the tenth and awarded on the fourteenth of May.
TREASURER’S REPORT – Treasurer Bennett
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
C.A.O. Leidgen reported that the City Hall roof is completed, and he will have a final meeting with Highland Roofing to finalize any concerns prior to the final payment. He is also obtaining estimates for the for the Country Branch section of the creek clearing projects. The 2019-20 budget will be ready for review by each department supervisor and subsequent first reading very soon. Commissioner Hubbuch added that AT&T is in the City marking with small flags along South Lyndon Lane and Nottingham where they are replacing old copper wiring with new fiber optics. Attorney Singler stated that he will be contacting them to make certain they obtain an encroachment permit.
At 6:00 p.m. Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Wagner; motion carried unanimously.
Mayor Mary Masick James E. Leidgen, City Clerk