MINUTES REGULAR MEETING
APRIL 11, 2023
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Masick called the meeting to order at 4:30 p.m.
A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Marc Norton, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
Following the Pledge of Allegiance, Mayor Masick introduced and welcomed Stephanie Kellerman, the new City Bookkeeper, to the Commission.
RECOGNITION OF GUESTS
Jennifer DeHope, a Hurstbourne resident, addressed the Commission and thanked them for the creek restoration project at Seaton Springs Court. C. A. O. Tyler Johnson stated he would arrange a meeting with City Engineer Chris Crumpton and Ms. DeHope to obtain the latest update.
APPROVAL OF MINUTES
The March 28, 2023 minutes were presented for approval. Commissioner Wagner made a motion for approval of the minutes and her motion was and was seconded by Commissioner Leavell. Motion carried unanimously.
A. O. Tyler Johnson—Management Report
A. O. Tyler Johnson reported the tentative property assessment bills will soon be delivered to City Hall and will be reviewed by himself, City Treasurer Mike Rhodes and Stephanic Kellerman, the new City Bookkeeper.
Mr. Johnson stated the City’s portion of the latest storm damage clean-up has been completed.
In addition, he reported that a focus on security is being conducted regarding an access control system at City Hall. There will be several programs reviewed prior to a decision regarding safeguard for the building.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Norton
Commissioner Norton reported that City Attorney Singler is preparing a draft ordinance for the next meeting regarding guidelines for carport and deck structures.
GENERAL GOVERNMENT REPORT –Commissioner Jackson
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reviewed the March police activity report stating there were four warnings given and no citations were issued. Due to frequent violators, Commissioner Wagner requested surveillance at the stop sign located at Chadwick and Nottingham
PUBLIC WORKS—Commissioner Wagner
Commissioner Wagner thanked City Attorney Singler for his attention to the AT&T issue which resulted in a prompt response. Mr. Singler stated there will be a site walk throughout the City reviewing any damage and repairs that may be required. C. A. O. Johnson stated he will schedule a meeting with a representative soon.
ATTORNEY’S REPORT – Attorney John Singler
Mr. Singler reported he is continuing to work on the carport/deck ordinance for the next meeting. Also, he discussed ongoing litigation regarding a residence on Leicester Circle.
CITY ENGINEER’S REPORT—Chris Crumpton
Mr. Crumpton was not in attendance; therefore, there was no report.
TREASURER’S REPORT – Treasurer Mike Rhodes
City Treasurer Rhodes reported a roll-over of Treasury Bills that will mature on August 8, 2023.
OTHER NON-BUSINESS/ACTION ITEMS
The Commission reviewed a HVAC Roof Top Replacement proposal to be located at City Hall. After some discussion, the Commission decided to obtain a third estimate. Commissioner Norton made a motion to spend up to $20,000 for a HVAC replacement. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
A. O. Tyler Johnson discussed the City’s recent RFP regarding document management and workflow software. After discussion, Commissioner Jackson requested that C. A. O. Johnson break down the two bids being considered for comparison, and provide more information before a decision is made.
At 5:20 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson, City Clerk