NOVEMBER 9, 2021
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Masick called the meeting to order at 4:30 p.m.
A. O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Norb Hancock, Commissioner
Ben Jackson, Commissioner
Present: Bill Leavell, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Mr. Bob Meyer, a resident at 304 Canton Court, addressed the Commission regarding illegal parking on Canton Court. Mr. Meyer presented pictures depicting the problem and after a lengthy discussion, City Attorney John Singler suggested the parking violation be observed periodically and a letter be sent to the residents and owner of the property making them aware of the problem.
APPROVAL OF MINUTES
The October 26, 2021, minutes were presented for approval. With a minor correction, Commissioner Jackson made a motion for approval of the minutes and his motion was seconded by Commissioner Leavell. Motion carried unanimously.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Mr. Leidgen expressed his appreciation for the concern and empathy offered by the Commission and
Mayor Masick regarding the passing of his brother.
Mr. Leidgen announced that Gina Elliot, Financial Assistant, will be leaving on November 15, 2021, and Trisha Sikkema has agreed to fill in for four months while the position is advertised for a replacement. After some discussion, Commissioner Leavell made a motion to extend Trisha Sikkema’s contract for four months or until the financial assistant position is filled. His motion was seconded by Mayor Masick. Motion carried unanimously.
Relating to the topic of employee turnover, Mr. Leidgen stated he will be writing a Standard of Operation Procedures statement underlining the topics of transactions of money, banking, postings, and filing in the event there are future staff changes.
With regards to the City Audit, there were some replies to the RFP issued and Mr. Leidgen stated he will follow-up with those companies that responded.
Also, Mr. Leidgen reported there will be a new renter for suite 204C to Mr. John Oyster, a Hurstbourne resident. He has agreed to a four-month lease. After some discussion, Commissioner Jackson made a motion to accept Mr. Oyster’s offer to lease the office for four months. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
In Public Works, Mr. Leidgen reported the dead trees behind the green wall will be removed weather permitting in the next 7-14 days.
In Sanitation, Rumpke contacted Mr. Leidgen regarding a short-term pilot program in which a small cart holding up to four homes of trash would be collected and transported. This would produce a more efficient method of collection and easier for the workers. The Commission had several questions and Mr. Leidgen stated he would follow up with Rumpke and gather further details. The Commission stressed that the residents must be informed prior to the program if they chose to use this temporary method.
Mr. Leidgen reviewed the updated Open and Active Permit report illustrating current construction permits. In addition, he stated he would contact City Engineer Chris Crumpton on the drainage project at Nottingham and Paddington.
Finally, Mr. Leidgen stated that he will create a 2022 calendar for all important dates, contracts, and functions.
Mayor Masick reported the Jefferson County League of Cities annual dinner will be held on Thursday, November 18, 202, at the Jeffersonian at 5:30 p.m. The City of Hurstbourne holiday dinner will be held at the Eagle’s Nest at the Hurstbourne Country Club on Tuesday, November 30, 2021, at six o’clock and Nicol Young has mailed the invitations to the Commission and others. She asked that they respond regarding their menu choices.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson stated he met with C. A. O. Jim Leidgen regarding the questions he had at the previous Commissioner’s meeting regarding the September financials. He added that there is only 800 hundred square feet left upstairs at City Hall to lease.
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell reviewed the October police activity report.
PUBLIC WORKS—Commissioner Wagner
ATTORNEY’S REPORT – Attorney John Singler
CITY ENGINEER’S REPORT—Chris Crumpton
TREASURER’S REPORT – Treasurer Mike Rhodes
Mayor Masick announced that due to the Thanksgiving holiday, there will be no Commissioner’s meeting on Tuesday, November 23, 2021.
At 5:35 p.m. Commissioner Jackson made a motion to adjourn. His motion was seconded by
Commissioner Leavell. Motion carried unanimously.
Mayor Mary Masick James E. Leidgen, City Clerk