May 22, 2012
4:30 PM

Mayor Pro Tem Dick Hays called the meeting to order.

C.A.O. Jim Leidgen conducted the roll call. Present were: Mayor Pro Tem and Commissioner Dick Hays; Commissioners Ed Dahlem, Earl Hubbuch and Lois Wagner; Attorney John Singler; and Treasurer Bill Bennett. Mr. Leidgen determined that a quorum was present. Mayor Bob English arrived a few minutes after the meeting started.

The Pledge of Allegiance was led by Mayor Pro Tem Hays.

– David Buchanan of 1100 Oxmoor Woods Parkway and president of the Oxmoor Woods Residents’ Association returned to the Commission regarding their request for landscaping improvements at entrances located at Linn Station Road and Oxmoor Woods Parkway. The subject was tabled at the May 8, 2012 Commission meeting for discussion at this time. There was a discussion about adding letters to the northern-most wall at the Oxmoor Woods Parkway entrance signifying the “City of Hurstbourne”. Mr. Buchanan said he had talked with his Board and they were in agreement with the landscaping plans. However, they were not in favor of the City of Hurstbourne lettering as there are already two small identifying signs at the entrance. They also felt this would be encroaching on the identity of Oxmoor Woods. Commissioner Dahlem stated that most residents’ associations maintain their own entrances. He asked Mr. Buchanan if he would be willing to go back to the Association and ask if they would take charge of maintaining the entrance located at Linn Station Road as it is not a perimeter or gateway entrance to the City. Mr. Buchanan said he would go back to the Board with the request but his concern was that their dues would have to be raised in order to accomplish that. Commissioner Dahlem also thought the landscaping proposals should be pared down in order to reduce the cost of the project. Commissioner Wagner and City Engineer Chris Crumpton said they would come back to the Commission with a couple of options and get new estimates for the proposed project.

– Robert Rudd, 9209 Whitegate Court

Mayor Bob English took over as chair.

– Commissioner Wagner made the motion to approve as distributed the minutes of the May 8, 2012 regular meeting of the City Commission; her motion was seconded by Commissioner Hays. Motion carried.

– Municipal Order 12-15 Relating to Check Register Approvals for April 2012. Commissioner Dahlem moved approval of MO 12-15; his motion was seconded by Commissioner Hays. Motion carried.

– Ordinance No. 12-03, An Ordinance Relating to the Adoption of the City of Hurstbourne Ad Valorem Tax Assessment and the Levying of Ad Valorem Tax Thereon for City Purposes for the Fiscal Year ending June 30, 2013, was placed on the table for discussion. This ordinance would keep the ad valorem tax for the City of Hurstbourne at $.185 per $100 of all real estate assessed for taxation. Commissioner Hubbuch made the motion to introduce and approve the first reading of this ordinance; his motion was seconded by Commissioner Hays. Motion carried. Attorney Singler gave first reading by title and summary to Ordinance No. 12-03.

ATTORNEY’S REPORT – Attorney Singler
– Attorney Singler presented Municipal Order 12-16 Relating to Case 13545, Approval of a Change to Binding Elements. After reviewing the March 7, 2012 minutes of the Development Review Committee of the Louisville Metro Planning Commission (which review is under Case Number BE-17159-12), recommending in favor of a change in the Binding Element for the project known as “The Vinings”, the Hurstbourne City Commission determined that such a change is in the best interest of the City and this MO would approve those changes. Commissioner Hubbuch made the motion to approve MO 12-16; his motion was seconded by Commissioner Dahlem. Motion carried.

– Ordinance # 12-02, Series 2012, An Amending Ordinance # 09-07, Series 2009-2010, Establishing Letter of Compliance Approval Requirements; as well as Building Design and Use Restrictions, which had been given first reading at the May 8, 2012 Commission meeting, was placed on the table for discussion, second reading and approval. This ordinance provides more certainty in the area of detached garages in the City. Commissioner Hubbuch made the motion to give second reading and approval of Ordinance # 12-02; his motion was seconded by Commissioner Hays. Attorney Singler gave second reading to Ordinance # 12-02. Mayor English called for a roll call vote – Mayor English, Commissioner Hubbuch, Commissioner Dahlem, Commissioner Hays, and Commissioner Wagner all voted yea. Ordinance # 12-02 was thereby enacted 5-0.

– Attorney Singler reported that all documents have been filed in the settlement of the Davis lawsuit.

TREASURER’S REPORT – Treasurer Bennett
– Treasurer Bennett presented the City’s Balance Sheet and Profit & Loss Performance for the general fund and the road fund. Several certificates of deposit are maturing and will be converted to cash for future reinvestment. He also reported that the City is on track to finish the year with a surplus and is in a strong fiscal position.

– C.A.O. Leidgen reported an incident in the City where a coyote attacked a small dog. He also received
several phone calls from residents reporting sightings of one or more coyotes in and around the City. Mr. Leidgen asked the Commission to authorize an agreement with a professional firm to control the coyote population. Commissioner Hubbuch recommended that we continue to monitor and investigate the situation as the problem may not be as severe as first reported. No action was taken at this time.
– Municipal Order # 12-17; Series 2012, A Municipal Order of the City of Hurstbourne Approving
a Grant Application for a Non-Profit; Lowe Elementary. Attorney Singler had prepared this MO using the appropriate language for approving a grant to a non-profit entity but had left blank the amount to be given to them. Commissioner Hays made the motion to approve MO # 12-17, in the amount of $13,000 (approximate total) for the purchase of two pieces of equipment – Shade and Wave structures. Furthermore, plaques are to be affixed to each structure. The lettering of the plaques shall be “Donated by the Citizens of the City of Hurstbourne” Commissioner Hays’ motion was seconded by Commissioner Hubbuch. Motion carried.

– C.A.O. Leidgen referred to the Service Request/Call Traffic Log distributed to the Commission.

– He mentioned that a number of electrical junction boxes in the City are having problems because of their age. At some point, a decision will have to be made as to whether to repair or replace them. He is currently receiving bids to restore electrical power to the entrance at Williamsburg Plaza for irrigation and lighting controls.

– He emphasized to the Commission that they should call him on his cell phone at any time of day or night if there is an emergency regarding running water, specifically at the sprinkler systems.

MAYOR’S REPORT – Mayor English
– No report

PUBLIC WORKS REPORT – Commissioner Wagner
– No report.

– No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
– No report.

– No report.

At 5:40 p.m. Commissioner Hays made the motion to adjourn; his motion was seconded by Commissioner Hubbuch. Motion carried.