May 10, 2016
4:30 PM
In the absence of Mayor Mary Schneider, Mayor Pro Tem Earl Hubbuch called the meeting to order.
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
Present:Earl Hubbuch, CommissionerBen Jackson, CommissionerRusty Wells, Commissioner
Others John Singler, City Attorney
Present: Faye Tanner, Recording Secretary
The Pledge of Allegiance was led by Mayor Pro Tem Hubbuch.
Mr. Gerald Kordes of 208 S. Chadwick Rd. expressed his concern with the traffic on Nottingham, and especially about the speed of some of the Jefferson County school buses.  His concern was for the school children as well as for other Hurstbourne residents.  Commissioner Wells said he would meet with Mr. Kordes to observe the bus traffic, and then he would visit with the principal to discuss the City’s concerns.  Commissioner Jackson also suggested that the bus numbers of any speeders be recorded at that time.
Commissioner Wells made the motion to accept the minutes of the regular meeting of April 26, 2016; motion seconded by Commissioner Jackson.  Motion carried unanimously.
Attorney Singler presented for discussion Ordinance No. 16-05, An Ordinance Relating to the Adoption of the City of Hurstbourne Ad Valorem Tax Assessment and the Levying of Ad Valorem Tax Thereon for City Purposes for the Fiscal Year Ending June 30, 2017.  He explained that Hurstbourne has received the preliminary assessments for properties that includes the large increase the PVA office advised would take place.  The City’s calculation which is used to set the tax rate is based on the amount that was assessed and collected last year.  Since it is expected that there may be a large number of appeals to new assessments, Attorney Singler said it might be advisable to delay the tax procedure for about three months when most of the results from those appeals would be known.  Ordinance No. 16-05 sets the tax rate at $.185 per $100 (which could be amended depending on the final assessment numbers).  The ordinance changes the dates to reflect a 5% discount if paid by November 30, 2016; the face amount would be due by December 31, 2016; a penalty of 10% will be added to bills paid after January 1, 2017; and a penalty of 15% added to bills paid after February 1, 2017.  Interest will be at the rate of 1½% per month or part thereof.  Any additional liens or penalties will be paid by the taxpayer.  After discussion Commissioner Wells made the motion to approve first reading of Ordinance 16-05; his motion was seconded by Commissioner Jackson.  Motion carried unanimously.
Ordinance No. 16-06, An Ordinance Adopting an Annual Budget for the City of Hurstbourne for the Fiscal Year July 1, 2016 to June 30, 2017 by Estimating Revenues and Resources and Appropriating Funds for the Operation of City Government was placed on the table for discussion.  The resources and expenditures totaled $2,179,300 in the General fund and $80,000 in the Road Fund for a total budget of $2,259,300.  After discussion, Commissioner Jackson made the motion to approve first reading of Ordinance No. 16-06; his motion was seconded by Commissioner Wells.  Motion carried unanimously.
Commissioner Jackson presented a proposed lease for office space in the City Hall building for David Borum d/b/a Family Heritage. To a suggestion from Commissioner Wells it was decided to include in the term section of the lease a reference to the improvements to be made by the tenant (referred to in Section 3).  After discussion, Commissioner Jackson made the motion to approve the lease dated May 12, 2016 between the City and David Borum d/b/a Family Heritage subject to negotiations of final terms of lease by the General Government Commissioner.  The motion was seconded by Commissioner Wells; carried unanimously.
After discussion regarding ongoing efforts to rent space on the second floor, a motion was made by Commissioner Jackson to approve a commercial listing agreement with PRG Commercial Property Advisors dated May 11, 2016; the motion was seconded by Commissioner Wells.  Motion carried unanimously.
After discussion, Commissioner Wells made the motion to purchase a certificate of deposit with J.P. Morgan Chase for $245,000; motion seconded by Commissioner Jackson.  Motion carried unanimously.
ATTORNEY’S REPORT – Attorney Singler
There was discussion about the Leicester Circle lawsuit.
CITY ENGINEER’S REPORT – Engineer Crumpton
No report.
C.A.O. Leidgen presented a draft of the next Hurstbourne Herald and asked for input from the Commission. There was discussion as to where the new TV/Monitor should be placed in the Commission room.
TREASURER’S REPORT – Treasurer Bennett
No report.
MAYOR’S REPORT – Mayor Schneider
No report.
PUBLIC WORKS REPORT – Commissioner Wells
The design for the Linn Station entrance has been determined.
A Hurstbourne Storm Water Advisory Committee meeting is scheduled for May 16 prior to the May 24 Commission meeting at which MSD officials will be in attendance.
The City Hall parking lot sealing, striping and crack-filling has been delayed because of the weather.
Commissioner Wells presented a draft of an ordinance pertaining to speed hump policy for installations and removals and asked for suggestions from the Commissioners.
PUBLIC SAFETY REPORT – Commissioner Hubbuch
No report.
To an inquiry from Commissioner Jackson regarding Senator Julie Raque Adams’ request for funds for the construction of the proposed sound barrier wall, C.A.O. Leidgen said he has not heard anything regarding that matter but will check into it.
No report.
Commissioner Wells had left the meeting a few minutes early and Mayor Pro Tem Hubbuch adjourned the meeting at 5:55 p.m.