MINUTES – REGULAR MEETING
MARCH 25, 2025
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
ROLL CALL
C. C. C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present:
Ben Jackson, Mayor Pro-tem
Bill Leavell, Commissioner
Chris Leahy, Commissioner
John May, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
PLEDGE
The pledge of allegiance was led by Mayor-Pro-tem Ben Jackson
RECOGNITION OF GUESTS
No guests were present.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The March 11, 2025 Commission Meeting minutes were presented for approval. Commissioner May made a motion for approval of the minutes and his motion was seconded by Commissioner Leavell. Motion carried unanimously.
C. C. C. A. O. Tyler Johnson—Management Report
C. C. C. A. O. Tyler Johnson reported that the Louisville Metro Health Department notified him that a hotel located at 9400 Blairwood Road had their license pulled due to critical violations. The hotel is closed for business until they successfully correct the violations and pass inspections. C. C. C. A. O. Tyler Johnson mailed the hotel a letter stating their business license had been suspended until the violations are resolved. City Attorney John Singler presented Municipal Order 25-23—A MUNICIPAL ORDER RELATING TO SUSPENSION OF BUSINESS LICENSE. After some discussion pertaining to some of the language within the municipal order, Attorney Singler stated he will make the suggested changes and present the revised edition at the next meeting. However, the Commission decided to allow C. A. O. Johnson to reinstate their business license if the hotel can provide proof of satisfying the violations. Since this event could occur prior to the next meeting Commissioner Leahy made a motion to approve MO 25-23. Her motion was seconded by Commission Leavell. Motion carried unanimously.
C. C. C. A. O. Tyler Johnson presented Municipal Order 25-22—A MUNICIPAL ORDER RELATING TO THE FICAL YEAR 2024 AUDIT. After some discussion, the Commission decided to table the MO until Mayor Masick’s return to the April meeting. Mr. Johnson added that there will be a municipal order at the next meeting regarding the Ethic Board members.
C. C. C. A. O. Tyler Johnson reported there had been complaints of damage to residents’ yards due to this year’s snow removal and there will be repairs conducted at their homes. Lastly, he stated he will be attending a town hall meeting for the Hurstbourne Country Club members and residents are invited to attend. The meeting topic will be regarding the upcoming ISCO golf tournament in July 2025.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick was absent; therefore, there was no report.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Mayor Pro-tem Jackson distributed copies of his report which stated in eight months the City’s total income beat the annual budget by 25% thanks to City Treasurer Mike Rhodes and the Finance committee working with C. C. C. A. O. Tyler Johnson. He reported that the City Hall income is $54,850 for the eight-month year-to-date which compares to the annual budget of $58,860 which is 93% of the annual budget with four months remaining. He provided historical background of the current City Hall building since its purchase when Mayor Masick was elected.
Mayor Pro-tem Jackson added that the spending for the eight-month to date was 10% below the year-to-date budget and $226,000 is remaining for the year. He reported that $14,000 was budgeted this year for the upgrading of the City Directory which contains residents’ information such as addresses and phone numbers. For lack of response from the citizens due to privacy concerns, he suggested the staff use the PVA report and make a digital list of names and addresses with no phone numbers or emails included.
Lastly, Mayor Pro-tem Jackson requested each Commissioner report monthly on the financial results in their areas so the full Commission will be informed. He noted that the Oxmoor Woods Resident’s Association meeting will be held at the April 22, 2025 meeting. He asked C. C. C. A. O. Tyler Johnson to invite Police Chief Rob Schroder to attend the meeting to hear the concerns of the citizens.
CODE ENFORCEMENT/SANITATION—Commissioner Leavell
Commissioner Leavell reported that a couple of citations were issued at the same address. He stated that the Code Enforcement officer continues to monitor the City weekly.
PUBLIC SAFETY REPORT – Commissioner Leahy
Commissioner Leahy reported she had met with C. C. C. A. O. Tyler Johnson and Mayor Masick to discuss further security and parking plans for the upcoming ISCO golf tournament. She added that Mr. Johnson will present a report in April on additional security measures. In addition, Commissioner Leahy distributed an email received from Rob Cissell, Treasurer from Oxmoor Woods Association expressing their concerns over traffic control in their area. She provided this document for the Commission’s review in order to address these points in the next two months.
PUBLIC WORKS – Commissioner May
Commissioner May referred the Public Works report to City Engineer Chris Crumpton. Mr. Crumpton distributed renderings of Lowe Elementary striping plan for diagonal pedestrian crosswalks. He stated there had been previous discussions through the years with the school about safety implementations regarding parking and pedestrian safety along Nottingham Parkway at the intersection with Oxfordshire. After some discussion, Commissioner May stated he was in favor of this one section as a test area.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney Singler had no report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton reported there had been many permit requests and he will bring the more detailed plans to the Commission for approval. He stated the Seaton Springs project was completed except for repair work on some driveways and he will bring pictures of the completed job to the Commission. Mr. Crumpton stated he had no report on Wessex Place.
TREASURER’S REPORT—Mike Rhodes
Mr. Rhodes reported a Treasury Bill had matured in the amount of $418,000 and that $200,000 of it was reinvested at 4.12 %. He added that the remaining $218,000 went for operating expenses.
OTHER NON-BUSINESS/ACTION ITEMS
ADJOURNMENT
At 5:53 p.m., Commissioner May made the motion to adjourn. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
Mayor Pro-Tem Ben Jackson
Tyler Johnson, City Clerk