JUNE 26, 2018

Mayor Mary Schneider called the meeting to order at 4:30 p.m

C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.

Mary Schneider, Mayor
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Earl Hubbuch, Commissioner
Lois Wagner, Commissioner

Present:                        John Singler, City Attorney

The Pledge of Allegiance was led by Mayor Mary Schneider.

Suzanne Higdon, 8325 Croydon Circle, updated the Commission regarding the proposed business named Top Golf to be located at the Oxmoor Center Mall where Sears was formerly located. She is a member of Louisville Neighbors for Responsible Growth.  She stated that Top Golf has formally filed their application and are utilizing the local media to report their story. Fifteen hundred signatures expressing opposition to this project have been collected and a door-to-door campaign to collect additional signatures is being scheduled. Three hundred signatures are required to change the venue for the public hearing from downtown to the east end. However, four hundred signatures will be submitted. Hurstbourne residents’ comments opposing this project have been uploaded on Top Golf website.  As of this date, opposition yard signs are still being requested. A panel discussion is being planned with Business First. Commissioner Jackson stated that he would like to attend the meeting if is in the afternoon. He added that he would attend as a resident but could not speak in an official capacity for the Commission. Also, he suggested they should consider meeting at Hurstbourne City Hall.

Coty Young of 9000 Linn Station Road introduced himself to the Commission as a member of the task force for Louisville Neighbors for Responsible Growth and requested additional public support regarding opposition to Top Golf. It was noted that the City had passed a resolution stating their support and had donated funds to retain an attorney on their behalf.  After much discussion, Mayor Schneider stated that C. A. O. Jim Leidgen is appointed as the official spokesperson for the Commission and he will be happy to meet with the media or any other groups that request a meeting.  The Commission further stated that the Summer Edition of the Hurstbourne-Herald was more than sufficient in expressing the City’s support in opposition to Top Golf. Mr. Young stated they are considering asking for a meeting with Louisville’s Mayor Greg Fischer to gain his insight. The Commission suggested that the meeting should take place at City of Hurstbourne City Hall.

With a few changes, Commissioner Hubbuch made the motion that the minutes of the June 12, 2018 regular meeting be approved as amended; his motion was seconded by Commissioner Jackson. Motion carried unanimously.

A Special Commission Meeting was held on June 19, 2018 for Second Reading and Passage of the 2018-2019 Budget and the minutes for that meeting were distributed to the Commission. Commissioner Jackson made a motion for approval of those minutes; his motion was seconded by Commissioner Hubbuch. Motion carried unanimously.


MUNICIPAL ORDER  18-28 Approval of City Expenses. Commissioner Jackson made a motion to approve MO 18-28; his motion was seconded by Commissioner Wagner. The motion carried unanimously. Commissioner Wagner asked about street sign expenses and C. A. O. Leidgen explained the expense were for damaged signs.


Commissioner Jackson requested that the Committee Reports regarding Road Closures, Landscaping, and City Picnic be deleted from the agenda as previously voted upon at an earlier meeting.  With regards to investments, Commissioner Jackson referred to the Statement of Financial Position balance sheet dated May 31, 2018.  He referred to the Chase Banks Savings account which is yielding .03% and has only a small amount equaling $668.72. This amount represents a residue where money was moved to the Storm Water account. Commissioner Jackson proposed to close that account and place it in an operating account. Also, in the Storm Drainage Savings account which is currently yielding 1.8%, he suggested the Investment Committee talk about taking some of that amount and move at least half of that into a certificate of deposit of at least $245,000 or $250,000 to the 11-month certificate of deposit at 2% and the remaining balance into the General Operating Fund.  He asked if the Commission is in agreement?  Commissioner Hubbuch remarked that he thought the Commission had agreed to that earlier. Commissioner Jackson made a motion that the Commission take the monies of $250,000 that is in the US Bank Savings account ending in 6014 to a US Bank eleven- month certificate of deposit which is currently yielding 2% and the balance of that money into a savings account to be closed out and go to the Chase Operating account which is $1995.72. Also, that the Chase Bank Savings account 3961 at a rate of .03% with a balance of $668.72 be closed out.  His motion  was seconded by Mayor Schneider. Motion passed unanimously. Commissioner Jackson added that he, City Treasurer Bill Bennett, Commissioner Hancock and C. A. O. Jim Leidgen will meet to discuss options for the Storm Drainage account which currently has a $258,136.30 balance.

No report. 

A. O. Jim Leidgen gave a presentation of the beta version of the new website. He stated that the new website will go live to the public by no later than July 30, 2018 but it may occur earlier.

Mayor Schneider reported she had attended the Jefferson County League of Cities Board meeting and the regular meeting.  She distributed a handout from the presenter, Mr. David L. Nicholson, Circuit Court Clerk which highlighted a comprehensive public education campaign to fully explain REAL ID and the new drivers’ license system to be implemented in 2019. Kentucky is currently one of seven states that is not in compliance and the hope is to get an extension in October to use Kentucky drivers license for travel use.  The handout contained FAQs and was for informational use only. Secondly, Mayor Schneider distributed an email sent to the Jefferson County League of Cities Board members regarding a list of taxable and nontaxable changes effective July 1, 2018.

PUBLIC SAFETY – Commissioner Hancock
No report. 

PUBLIC WORKS—Commissioner Hubbuch
Commissioner Hubbuch reported that Bennett & Bloom Eye Specialists will occupy an office on Leesgate by August 13, 2018 and the first floor will consist of the surgery team. He also distributed copies of the City of Shively’s Ordinance which illustrated their tax rate and budget. He then asked C. A. O. Leidgen to share the latest information on the street paving plans.  Mr. Leidgen presented a map which is charted annually by City Engineer Chris Crumpton demonstrating some roads that are built very well and some that need repair due to high traffic pattern. The Commission agreed that Tillman needs repairs since it has not been paved in nearly 20 years.  Mr. Leidgen stated that he had contacted a brick mason to obtain an estimate for cleaning and repairs to the brick wall on Linn Station Road and he is also working on tree removals on Nottingham.   

No report.

No report.

ATTORNEY’S REPORT – Attorney Singler
City Attorney Singler reported he had written a letter to Greenscapes. Also, he will be refiling the road closures as soon as the engineering portion is completed.  A letter was sent regarding a sidewalk on Nottingham and he is working on bid specifications for paving, the City Hall roof, and culverts.

CITY ENGINEER—Chris Crumpton
No report.

TREASURER’S REPORT – Treasurer Bennett
No report.

A. O. Jim Leidgen asked the Commission to decide the location for the 2018 City Picnic. Commissioner Hubbuch made a motion that the City Picnic be held at the City park; his motion was seconded by Commissioner Wagner. Motion carried. There was discussion about choosing a band and the type of music.

At 6:18 p.m. Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Wagner; motion carried unanimously.