JUNE 12, 2018
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Schneider called the meeting to order at 4:30 p.m.
C.A.O. Leidgen conducted the roll call. A quorum of the Commission was present.
Mary Schneider, Mayor
Ben Jackson, Commissioner
Norb Hancock, Commissioner
Earl Hubbuch, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Chris Crumpton, City Engineer
The Pledge of Allegiance was led by Mayor Schneider.
RECOGNITION OF GUESTS
No guests were present.
APPROVAL OF MINUTES
Commissioner Wagner made a motion that the minutes of the May 22, 2018 regular meeting be approved; her motion was seconded by Commissioner Jackson. Motion carried unanimously.
Ordinance 18-02 Second reading of AN ORDINANCE RELATING TO THE ADOPTION OF THE CITY OF HURSTBOURNE AD VALOREM TAX ASSESSMENT AND THE LEVYING OF AD VALOREM TAX THEREON FOR CITY PURPOSES FOR THE FISCAL YEAR ENDING JUNE 30, 2019. The tax rate fixed at $.169 per $100.00. Commissioner Jackson made a motion to approve Ordinance 18-02; his motion was seconded by Commissioner Hubbuch. Roll call vote was taken—Mayor Schneider—yea, Commissioner Hancock—yea, Commissioner Hubbuch—yea, Commissioner Jackson—yea, and Commissioner Wagner—yea. Ordinance 18-02 was enacted.
Ordinance No. 18-03, Series 2018 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF HURSTBOURNE FOR THE FISCAL YEAR JULY 1, 2018 TO JUNE 30, 2019 BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. A motion was made by Commissioner Wagner for introduction and first reading of Ordinance 18-03; her motion was seconded by Commissioner Jackson. Motion carried unanimously.
Ordinance No. 18-05, Series 2018 Adopting the Plan 2040 Comprehensive Plan (Case No. Comp_Plan-Update_4.16.18) Commissioner Hubbuch made a motion for adoption of Ordinance No. 18-05; his motion seconded by Commissioner Jackson. Roll call vote was taken—Mayor Schneider—yea, Commissioner Hancock—yea, Commissioner Hubbuch—yea, Commissioner Jackson—yea, and Commissioner Wagner—yea. Ordinance No. 18-05 was enacted with a 5-0 vote.
COMMITTEE REPORTS, JOBS IN PROCESS, SPECIAL PROJECTS AND EVENTS
City Attorney John Singler reported that City Engineer Chris Crumpton is near completion on the changes to the road plats and the closures will soon be resubmitted.
A. O. Jim Leidgen reported the new website updates are 95% completed and will be presented at the next Commission meeting. He added that he will have the ability to update the new website monthly. In addition, Mr. Leidgen asked the Commission if some special project committees that have met their objectives should have a sunset date? After much discussion, Commissioner Jackson made a motion to acknowledge that the Road Closures, Landscaping, and City Picnic committees have met their objectives and should be dissolved as special projects; his motion was seconded by Commissioner Hubbuch. Motion carried unanimously.
Mayor Schneider reported she had met with Metro Council Member Marilyn Parker and she suggested a paper shredding event to be held on Saturday, June 23rd from 9 a.m. until noon. Also, this event will allow the residents to recycle, drop off old prescriptions and bulky items. Mr. Leidgen contacted from the Viking Properties and obtained permission to utilize the old Value Market parking lot which will better service the event. Mayor Schneider also reported that “Celebrate America” will be held on Sunday, June 24th.
PUBLIC SAFETY – Commissioner Hancock
PUBLIC WORKS—Commissioner Hubbuch
Commissioner Hubbuch reported that he met with C. A. O. Jim Leidgen and City Engineer Chris Crumpton to discuss street paving for the fiscal year 2019. Mr. Crumpton distributed a list of priority streets for paving. The streets proposed for paving are South Lyndon Lane (west side), Nottingham Parkway (north side), Liverton Court, Shaftsbury Drive from Shelbyville Road and Chadwick Road from Shelbyville Road to Nottingham. The estimate overall total will be $219,892. Mayor Schneider stated that secondary road projects should be reviewed and considered. After much discussion, Commissioner Hubbuch made a motion to prepare a bid document for paving; his motion was seconded by Mayor Schneider. Motion carried unanimously.
In addition, Mr. Crumpton distributed a revised Precision Concrete Cutting contract which was previously approved by the Commission. He reported the company will be in the City next week to finalize their work on Whittington Parkway, Leesgate Road, Hadleigh Place and Leighton Circle. Mr. Crumpton also distributed a review of prioritized areas consisting of culvert and streams that are in need cleaning and maintenance. The report identified areas of trees/debris to be cleaned out, major erosion problem locations, heavy growth areas such as tree branches that have fallen into the streams. He recommended minor clearing around the bridge by Skyline Chili and around major headwalls. The Commission recommended to table this project until estimates are obtained.
A. O. Leidgen reported on the City’s automated irrigation system. He explained that the previous irrigation contractor incorrectly installed the Weathermatic sensors and communication Air Cards. They placed them inside the metal irrigation boxes where temperatures can exceed 140 degrees. According to manufacturer’s specifications they should be mounted outside to function correctly. Due to excessive the heat inside the boxes the system is not working at full capacity and is generating several faults and false commands. He added that the Weathermatic sensors will be mounted correctly.
Commissioner Jackson suggested the City go back to Greenscapes to have them reimburse the City for additional parts and labor. City Attorney John Singler and C. A. O. Jim Leidgen will follow up.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Commissioner Jackson inquired if the City receives liability certificates annually and are they current? In addition, he asked for an update on City Hall’s roof repair. City Attorney Singler stated that he did receive responses when the City of Middletown bid a roof project and he will share the estimates with the Commission.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
ATTORNEY’S REPORT – Attorney Singler
CITY ENGINEER—Chris Crumpton
TREASURER’S REPORT – Treasurer Bennett
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
A. O. Jim Leidgen distributed a copy of the June edition of the Hurstbourne Herald. Because the June edition will contain the latest ordinances, Commissioner Jackson made a motion to hold a Special Commission Meeting on Tuesday, June 19 at 4:30 p.m. His motion was seconded by Mayor Schneider. Motion carried unanimously. This meeting will allow for second reading and passage of Ordinance No. 18-03 regarding the 2018-2019 budget. After approval, the ordinance can then be printed in the newsletter.
For discussion purposes, Mr. Leidgen asked the Commission about the wood barrier fence estimate for repair and stain. Mayor Schneider stated that she felt the City had always maintained the fence and it is a reflection on the City. Commissioner Jackson stated that in terms of the budget, this property does not belong to the City of Hurstbourne, but we maintain it for beauty purposes; therefore, it should come under the $100,000 Community Project that was just approved by the Commission. After much discussion, Commissioner Jackson made a motion to repair and stain the fence; his motion seconded by Mayor Schneider. Motion carried 4-0-1with Commissioner Hubbuch abstaining.
Mr. Leidgen presented Ordinance 18-04, Series 2018 Relating to Compensation for Elected and Appointed City Officials for discussion. After discussion, the Commission decided not to pass this ordinance.
Commissioner Jackson made a motion for Executive Session; his motion seconded by Commissioner Hubbuch. Motion carried unanimously. At 6:41 p.m. Commissioner Jackson made a motion to adjourn from the Executive Session meeting where no decisions were made and return to the regular meeting. His motion was seconded by Commissioner Hubbuch; motion carried unanimously.
At 6:57 p.m. Commissioner Jackson made a motion to adjourn the regular meeting; his motion was seconded by Commissioner Hubbuch. Meeting was adjourned.