MINUTES – REGULAR MEETING
JULY 8, 2025
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
ROLL CALL
C. C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present:
Mary Masick, Mayor
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Chris Leahy, Commissioner
John May, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
Rheba Roten, Recording Secretary.
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Dr. Terry Davis, a resident on Ayrshire Avenue, along with Nick Clasen, general contractor, addressed
the Commission requesting two waivers on a proposed addition to Dr. Davis’s residence. The design
print illustrated a garage addition facing the front street, and the entire project exceeded the current
ordinance’s square footage allowance. Mayor Masick reported there are two other homes with front
facing garages in that area and they were granted approval due to their larger lot sizes.
After a lengthy discussion regarding the use of the addition and its size, Commissioner Leavell made a
motion to approve a wavier to permit the garage to exceed the current ordinance’s allowed square
footage. His motion was seconded by Commissioner Jackson with Commissioner May opposing. Motion
carried.
Commissioner Leavell made a motion to allow the front orientation of the garage. His motion was
seconded by Commissioner Jackson. Motion carried unanimously.
Commissioner Leavell made a motion that the building permit be approved with both waivers.
Commissioner Jackson seconded with Commissioner May opposing. Motion carried.
The Commission noted that the rationale of the approval was due to the size of the lots in that area and
two other homes had previously been approved for forward facing garages.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The June 24, 2025 Commission Meeting minutes were presented for approval. Commissioner May made
a motion for approval of the minutes and his motion was seconded by Commissioner Jackson. Motion
carried unanimously.
APPROVAL OF DEPARTMENTAL ACH EXPENSES
Commissioner Jackson made a motion to approve the ACH expenses and Commissioner Leavell
seconded the motion. Motion carried unanimously.
City Attorney John Singler conducted a lengthy review of the Ethics Ordinance with interaction from the
Commission. This discussion was productive and was necessary prior to the Commission’s training with
the Kentucky League of Cities and the ordinance’s first reading.
A picture depicting the color choices for the newly restored speed humps was distributed. A color called
“Brick” was chosen and Commissioner May moved for its approval and seconded by Mayor Masick.
Motion carried unanimously.
C. C. A. O. Tyler Johnson—Management Report
C. C. A. O. Tyler Johnson reported the auditors, Baldwin CPAs, sent an engagement letter for the fiscal year
ending in 2024 and the fee increased from $17,000 to $20,000. The Commission discussed a three- year
contract locking in a certain amount and Mr. Johnson stated he will contact them regarding these terms.
Mr. Johnson reported the Oxmoor Woods guard shack has been painted, and the light installation was
completed. The shack’s roofing replacement will begin soon.
C. C. A. O. Tyler Johnson stated the ISCO golf tournament will begin on Thursday, July 10 through the 13th
and he will work the weekend to make certain if any problems occur they will be resolved quickly.
Lastly, Mr. Johnson reported the City’s property tax bills should arrive July 15. He reported the Flock
camera representatives are conducting a site survey and will make their recommendations for the
appropriate placement of the new cameras. The City Engineer will review the locations before the
installation begins.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick had no report.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Commissioner Jackson reported that a tenant at City Hall may soon vacate; however, C. A. O. Tyler
Johnson stated he is currently discussing options with the tenant.
CODE ENFORCEMENT/SANITATION—Commissioner Leavell
Commissioner Leavell had no report.
PUBLIC SAFETY REPORT – Commissioner Leahy
Commissioner Leahy reported that no parking signs had been placed along Nottingham Road for the
ISCO Championship and police visibility was noticeable.
PUBLIC WORKS – Commissioner May
Commissioner May commended the Commission on their participation on the 4 th of July parade. He
reported he had met with Andrea Hanlon, City Horticulturist, along with a landscape architect regarding
the future design of the city park. He stated that three trees need to be removed, and a design needs to be
in place for the areas that will be left vacant. Because the previous architect that worked with Ms. Hanlon
had retired, Commissioner May asked the Commission to invite the new landscape architect to inquire on
his previous works and any pertinent questions regarding this project. After discussion, it was decided
that Commissioner May and C.A.O. Johnson would work together to find get other quotes from landscape
architects in the area.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney Singler had no report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton was absent; therefore, there was no report.
TREASURER’S REPORT—Mike Rhodes
Mr. Rhodes reported that $200,000 had been transferred from the Kentucky League of Cities Enhanced
Fund for operational needs.
OTHER NON-BUSINESS/ACTION ITEMS
At 6:10 p.m., in accordance with KRS 61.810 (f) a motion was made by Mayor Masick to enter into
Executive Session for a personnel matter. Her motion was seconded by Commissioner Leavell. Motion
carried unanimously.
At 6:53 p.m., Commissioner Jackson made a motion to exit Executive Session, with no action having
been taken. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
ADJOURNMENT
At 6:53 p.m. Mayor Masick made a motion for adjournment. Her motion was seconded by Commissioner
Jackson. Motion carried unanimously.
Mayor Mary Masick
Tyler Johnson, City Clerk