JULY 27, 2021
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Masick called the meeting to order at 4:30 p.m.
C.A.O. Jim Leidgen conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Ben Jackson, Commissioner
Norbert Hancock, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
Rheba Roten, Recording Secretary
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
No guests were present.
APPROVAL OF MINUTES
The July 13, 2021, minutes were presented for approval. Commissioner Wagner made a motion for approval of the minutes and her motion was and was seconded by Commissioner Jackson. Motion carried unanimously.
Municipal Order 21-25—A MUNICIPAL ORDER RELATING TO CHECK REGISTER APPROVALS FOR JUNE 2021.
After some discussion, Commission Jackson made a motion for approval of MO 21-25. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
City Attorney Singler presented Ordinance 21-07 for second reading and summary—AN ORDINANCE AMENDING PORTIONS OF THE PUBLIC RECORDS ORDINANCE, CHAPTER 34, TO UPDATE THE ORDINANCE TO CURRENT STANDARDS IN THE REVISED PORTIONS OF THE KENTUCKY OPEN RECORDS LAW KRS 61.870-61.884.
Mr. Singler explained the changes to the Open Records which lengthens the time response from three days to five to fulfill an open records request and is specific to the residents of Kentucky. There is a standardized official form OAG-01 that may be used for records requests and is recognized by the Kentucky League of Cities. The outline of the updated open records procedures as well as the official form are on the City’s website. Commissioner Wagner made a motion to adopt Ordinance 21-07. Her motion was seconded by Mayor Masick. A voice roll call was taken, Mayor Masick—yea, Commissioner Hancock—yea, Commissioner Jackson—yea, Commissioner Leavell—yea, and Commissioner Wagner—yea. Ordinance 21-07 was enacted with a 5-0 vote.
A. O. Jim Leidgen introduced Gina Elliot, the new financial assistant, to the Commission.
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Mr. Leidgen reviewed his management report and reported that the 2020-21 audit draft was available. The auditors, Don Lawson, and David May should present the audit at an upcoming Commission meeting.
The American Relief Act fund in the amount of $568,156 was received and deposited. These funds will be placed in a separate account and designated for drainage projects.
Mr. Leidgen presented a memorandum agreement regarding the last funding from the CARES Act which was for the amount of $60,000 to be used for reimbursement of police expenses. The grant covers the period of April through December of 2021. After a discussion Commissioner Jackson made a motion to accept the contract and to authorize Mayor Masick to sign it. Commissioner Leavell seconded the motion. Motion carried unanimously.
In the area of Public Works, Mr. Leidgen presented City Engineer Chris Crumpton’s proposal for streets to be resurfaced. The base estimate came to $177,990. However, if deep milling and additional base undercutting are required, the total estimate increases to $241,000. Mr. Crumpton will review the estimate at the next meeting.
Also, the Seaton Springs creek bank reclamation is delayed due to a shortage of surveyors. The Circle K curb and gutter restoration project is completed. Additionally, there was damage to the irrigation system on Whittington; however, LG&E responded quickly and repaired the sleeve.
In Public Safety, sixty-two stop bars were painted and that completes the last phase. Commissioner Jackson requested that certain tall dead trees be removed before damage occurs when they fall. Mr. Leidgen stated he would follow up on the problem.
In the area of Code Enforcement, Mr. Leidgen stated there will be a development plan presented at the next meeting regarding the Vikings properties specifically at the northeast corner of Hurstbourne Parkway and Shelbyville Road. He reviewed the open complaints/violations report discussing various resident’s locations and problematic issues.
Attorney Singler discussed an ongoing litigation case involving a Hurstbourne property owner.
Mr. Leidgen reported that the dates of September 19 and October 17 were chosen to hold the two City wide picnics. Music has been secured and the Lowe Elementary site has been reserved. Food, tents, chairs, tables, and other items are being secured. The total budget for both events is approximately $10,000. There will be further updates presented at upcoming meetings. Notification of the events will be sent by mail, posted on the City website, and included in the newsletter.
Mayor Masick reminded the Commission that the Jefferson County League of Cities dinner will be held on Thursday, November 18, 2021, at the Jeffersonian Hall in Jeffersontown. Heather French Henry will be the guest speaker.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Hancock
GENERAL GOVERNMENT REPORT –Commissioner Jackson
Commissioner Jackson distributed an illustration of a chairlift from Transitions Lift and Elevator. The initial quote to install the chairlift is $13,770 and Steve Baldwin, of Capital Insurance Group, a tenant on the first floor of City Hall indicated that if he moves upstairs, he is willing to split the cost to enable his clients to gain access to the second floor. Mr. Leidgen will follow up with Transitions and Mr. Baldwin regarding the matter.
PUBLIC SAFETY – Commissioner Leavell
PUBLIC WORKS—Commissioner Wagner
ATTORNEY’S REPORT – Attorney John Singler
CITY ENGINEER’S REPORT—Chris Crumpton
TREASURER’S REPORT – Treasurer Mike Rhodes
Mr. Rhodes reported there will be two certificates of deposit maturing in August. With regards to the Kentucky League of Cities Master Investment Account, he reported a gain of approximately $5,000.
At 5:45 p.m. Commissioner Jackson made a motion to adjourn. His motion was seconded by
Commissioner Wagner. Motion carried unanimously.
Mayor Mary Masick James E. Leidgen, City Clerk