January 22, 2013
4:30 PM

Mayor Bob English called the meeting to order.

C.A.O. Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Earl Hubbuch, Ben Jackson, and Lois Wagner; Attorney John Singler; C.A.O. Jim Leidgen; and Treasurer Bill Bennett. A quorum of the Commission was present.

The Pledge of Allegiance was led by Mayor English.


Mr. Phil Bills, the new Director of Planning and Design, introduced himself to the Commission and
presented an updated zoning map which indicates the various zoning classifications in the City. He emphasized that it is important to keep the communication open between the Planning Commission staff and the City of Hurstbourne. He stated that their offices have occasional training sessions and they try to continually improve the department, including updating the Land Development Code. There was discussion and questions asked of Mr. Bills, who stated he would get back to the Commission with a response to those questions.

Commissioner Jackson made the motion to approve as distributed the minutes of the January 8, 2013 regular meeting of the City Commission; his motion was seconded by Commissioner Wagner. Motion carried.

Municipal Order 13-09 Relating to Check Register Approvals for December 2012. Commissioner Dahlem made the motion to approve MO 13-09; seconded by Mayor English. Motion carried.

Municipal Order 13-08 Relating to Case Number DP-18530-12, Approval of a Revised Detailed
District Development Plan at Property Located at 1320 Liberty Bank Lane. This municipal order pertains to modifications to the Olive Garden Restaurant. A statement had been received from HMD Architects stating: “There are no changes proposed to main building roof height. There is an entry tower feature being added at front entrance of the restaurant, but height of proposed tower does not exceed the height of the existing building roof.” The municipal order adopts in full the findings and all of the recommendations of the Planning Commission in this case. Commissioner Hubbuch made the motion to approve MO 13-08; his motion was seconded by Commissioner Dahlem. Motion carried.

Commissioner Hubbuch stated that the Financial Committee is to be made up of the Treasure, General Government Commissioner and another Commissioner to be named. He made the motion that Commissioner Ben Jackson be appointed as a member of that Committee; his motion was seconded by Commissioner Dahlem. Motion carried.

ATTORNEY’S REPORT – Attorney Singler
Attorney Singler referred to discussion at the last meeting pertaining to standards for curbs for residents who are replacing or repairing driveways. He distributed a copy of the City’s existing ordinances pertaining to streets and sidewalks and a draft of a new ordinance regarding curbs, driveways, driveway aprons and sidewalks. After discussion about this matter, Attorney Singler said he would redraft the ordinance for discussion at the next Commission meeting.

Attorney Singler presented a draft of an ordinance pertaining to business license fees. This ordinance adds a section for definitions and a section regarding the registration and the regulation of rental properties in the City of Hurstbourne. After discussion and input from the Commission, Attorney Singler stated he will redraft this ordinance.

Attorney Singler brought the Commission up-to-date on three separate foreclosures within the City. Property at 105 S. Whipps Mills Road is scheduled for sale on April 9, 2013, and property at 302 Buckingham is scheduled for sale on March 12, 2013. The property at 9214 Parkington has been referred to an attorney for foreclosure, but foreclosure has not yet been filed. Attorney Singler will continue to monitor this case.

TREASURER’S REPORT – Treasurer Bennett
Treasurer Bennett presented the financial statements for the six months ending December 31, 2012. He explained some of the corrections which had been made in those statements. Funds have been transferred to pay for the recent paving done in the City. He specifically referred to the transfer from the City’s General Fund to the Road Fund because of the unusually large amount of road work which has been done this year. There was discussion about the procedure for receiving those road funds as well as other income and the accounting of revenues, expenses and fund transfers.

At the last Commission meeting, C.A.O. Leidgen asked the Commissioners to consider whether it is logical to continue mailing reminders to residents to contact their insurance agents to advise them that they live in the City of Hurstbourne since new technology has improved this process in the past few years. He presented information from the Department for Local Government regarding the Local Government Insurance Premium Tax which states that “an admitted company or surplus lines broker must implement a verified piece of software to properly place the address of the risk location in the correct taxing location.” He also presented a partial listing of Kentucky municipalities which indicated the various insurance taxes which these cities have adopted and a copy of the Kentucky Revised Statutes pertaining to these taxes. Mr. Leidgen said he felt a mailing was unnecessary since the software policy has been in effect since 2009 and City revenues have increased each year since that time. Commissioner Jackson pointed out that there are still errors in the system, and it would be a good idea to send out the card to remind residents they already pay the tax and this would make certain that the tax goes to Hurstbourne rather than to another municipality. After further discussion, Commissioner Jackson made the motion that the City send out a postcard reeducating the residents, sending it to the businesses as well as the residents, stating that they’re already paying the tax and to let their insurance agents know that they live in the City of Hurstbourne which has been assigned code number 0449. His motion was seconded by Mayor English. Motion carried.

MAYOR’S REPORT – Mayor English
No report

PUBLIC WORKS REPORT – Commissioner Wagner
City Engineer Chris Crumpton reported that construction is underway on the block walls at the South
Lyndon Lane entrance and brick work will begin after that is completed and when weather allows.

Mr. Crumpton presented to the Commission a summary of estimated costs for options to be used in the application for the next phase of the ADA Sidewalks Improvement Project. He also stated that all of the potential projects could not be undertaken at this time, but the Commission could decide which to use in their next application for funding. These estimates included: Wessex Place $29,167; Linn Station and Hogarth (Nottingham West) $42,883; Colonel Anderson Parkway $51,475; and Oxmoor Woods Parkway $31,725. After discussion, Commissioner Wagner made the motion to apply for the funds to assist with the sidewalks on Colonel Anderson Parkway and Linn Station Road & Hogarth. Her motion was seconded by Commissioner Hubbuch. Motion carried.

No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
No report.

No report.

At 6:30 p.m. Commissioner Jackson made the motion to adjourn; his motion was seconded by Commissioner Dahlem. Motion carried.