INUTES – REGULAR MEETING
FEBRUARY 25, 2025
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
ROLL CALL
C. C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Chris Leahy, Commissioner
John May, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Grace Simrall, Director of Market Development, addressed the Commission to explain the history of the company called Lumos and to gain permission for this internet system to be installed in the City of Hurstbourne. After some discussion, City Attorney John Singler stated in order for Lumos to enter into the City and access the right of ways, they would need a franchise agreement. The matter will be discussed at the next Commission meeting.
Mr. Matt Ricketts, NTS Development, addressed the Commission about the restarting the construction of the Arden Oxmoor Apartments to be located on Christian Way. He stated he wants to meet with the surrounding homeowners to discuss their adjacent fences to the site. The construction is to begin in the Spring of 2025. He stated he will stay in contact with C. C. A. O. Tyler Johnson with updates and to address any concerns the citizens may express.
Chris Hatcher and Nick Schwartz from Baldwin CPAs, presented to the Commission the 2024 City Audit. They highlighted several areas of the audit and stated that under the heading of Management and Discussion Analysis, as a whole the City had a good year and no findings were reported. The final copy of the audit will be presented at the next meeting for approval and passage by the Commission.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
After a minor correction, the February 11, 2025 Commission Meeting minutes were presented for approval. Commissioner Jackson made a motion for approval of the amended minutes and his motion was seconded by Commissioner May. Motion carried unanimously.
C. C. A. O. Tyler Johnson—Management Report
C. C. A. O. Tyler Johnson distributed copies of the City’s calendar of events for 2025. In addition, he stated that Reach Alert had proven to be a valuable tool in locating a local student from Lowe Elementary. Lastly, he reported he will be attending a City Manager’s conference in Lexington; however, he will be available to Mayor Masick and the Commission if needed. Mayor Masick thanked him for attending these conferences and remaining available.
C. C. A. O. Tyler Johnson presented the following Municipal Orders.
MO 25-14 APPROVING EXTENSION OF SNOW REMOVAL CONTRACT 2025—BRAMER BROTHERS.
Commissioner May made a motion to approve MO 25-14. His motion was seconded by Commissioner Jackson. Motion carried unanimously. Commissioner May requested that South Whipps Mill be upgraded from priority one from priority three. Commission Jackson requested that Laughton Lane be upgraded from priority three to priority two to be consistent with the last paragraph of the roads priority document. After much discussion on the importance of the upgrade, Commissioner May made a motion to approve MO 25-14 as amended. His motion was seconded by Commissioner Jackson. Motion carried unanimously.
MO 25-15—APPROVING EXTENSION OF LANDSCAPE CONTRACT 2025—BRAMER BROTHERS
Commissioner May made a motion to approve MO 25-15. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
MO 25-16—APPROVING EXTENSION OF SNOW CONTRACT 2025—PRO TURF
Commissioner May made a motion to approve MO 25-16. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
MO 25-17—APPROVING EXTENSION OF CHEMICAL SERVICES CONTRACT 2025—PRO TURF
Commissioner May made a motion to approve MO 25-17. His motion was seconded by Commissioner Leahy. Motion carried unanimously.
MO 25-18—APPROVING EXTENSION OF TURF MOWING CONTRACT 2025—PRO TURF
Commissioner May made a motion to approve MO 25-18. His motion was seconded by Commissioner Jackson. Motion carried unanimously.
MO 25-19—APPROVING EXTENSION OF IRRIGATION CONTRACT 2025-PRO TURF
Commissioner May made a motion to approve MO 25-19. His motion was seconded by Commissioner Jackson. Motion carried unanimously.
MO 25-20—RELATING TO 1988 OWNERSHIP OF ENTRANCE WALLS
Commissioner Jackson made a motion to approve MO 25-20. His motion was seconded by Commissioner Leahy. Motion carried unanimously.
ORDINANCE 25-01—AN ORDINANCE AMENDING THE REGULATIONS ON LETTER OF COMPLIANCE REQUIREMENTS AS WELL AS BUILDING DESIGN AND USE RESTRICTIONS.
City Attorney John Singler presented for introduction and first reading of Ordinance 25-01. This ordinance is designed to update its building design guidelines to better inform and guide future development and renovation in the City of Hurstbourne. After some discussion, Commissioner Leavell made a motion for approval of introduction and first reading of Ordinance 25-01. His motion was seconded by Commissioner Leahy. Motion carried unanimously.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick had no report.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Commissioner Jackson reported that he will be meeting with C. C. A. O. Tyler Johnson to review updating the City’s website and a proposal will be sent to the Commission for discussion. Also, there is a lease renewal at City Hall for future discussion. Lastly, Commissioner Jackson stated that Oxmoor Woods Resident’s Association has requested an April date for their annual meeting and preferably after a meeting so the Commissioners can choose to attend. After some discussion, the date April 22, 2025 was selected.
CODE ENFORCEMENT/SANITATION—Commissioner Leavell
Commissioner Leavell reported from January 9 through February 21, 2025, eight citations equaling fifty dollars each were issued by the Code Enforcement Officer George Stewart. There was a report concerning overflowing trash/debris at the government office on Leesgate. C. C. A. O. Tyler Johnson stated he was aware of the problem and a letter will be sent to the appropriate party.
PUBLIC SAFETY REPORT – Commissioner Leahy
Commissioner Leahy reported there had been a monthly PGA meeting and LMPD will be in charge of the safety issues regarding the event. She added there are many decisions to be made regarding public safety before the July golf opening.
PUBLIC WORKS – Commissioner May
Commissioner May conducted a PowerPoint presentation showing various parts of the City which could possibly be considered under the guidelines of review, renew or refresh. He illustrated to the Commission examples of park bench replacements. In addition, he spoke about the pricing and desirability of the real estate market in the City of Hurstbourne.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney Singler had no report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton stated there are many ongoing projects that will be discussed in March. He added there had been a Storm Water Advisory meeting. Also, the replacement of the storm water inlets are ongoing and the streams will be reviewed for downed trees.
TREASURER’S REPORT—Treasurer Mike Rhodes
Mr. Rhodes reported there had been no new investments and a small correction on the City’s balance sheet. He added there will be a Finance Committee meeting on March 5, 2025.
OTHER NON-BUSINESS/ACTION ITEMS
ADJOURNMENT
At 6:12 p.m., Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Leavell. Motion carried unanimously.
Mayor Mary Masick
Tyler Johnson, City Clerk