February 23, 2016
4:30 PM
Mayor Mary Schneider called the meeting to order.
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
Present:           Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Lois Wagner, Commissioner
Others          John Singler, City Attorney
Present:         Bill Bennett, City Treasurer Faye Tanner, Recording Secretary
The Pledge of Allegiance was led by Mayor Schneider.
There were no guests in attendance.
No Commission meeting had been held on February 9, 2016 because of the lack of a quorum.  Commissioner Wagner requested that the January 26, 2016 minutes under Attorney Singler’s report be amended to include her objection to the draft of a municipal order pertaining to Commissioner Jackson acting as a licensed real estate agent representing clients he brings in for the purpose of renting office space in the City Hall building.  Commissioner Jackson then made the motion to approve those minutes as amended; his motion was seconded by Commissioner Wagner.  Motion carried unanimously.
ATTORNEY’S REPORT – Attorney Singler
Attorney Singler reported on the collection of delinquent City taxes.  There had been only three properties with delinquencies of multiple years, and one of those was recently collected due to foreclosure of the property.
There has been no movement or new information on the Hess case.
Attorney Singler reported on the progress of the possible Google Fiber installation for high speed fiber optic internet services in Metro Louisville.  He presented Ordinance 16-1, Series 2016, An Ordinance Authorizing the Mayor to Enter into a Uniform Franchise Agreement Relating to Communications Services.  This ordinance would create a process by which this service could be extended to Hurstbourne residents by entering into a Uniform Franchise Agreement.  After discussion Commissioner Hubbuch made the motion to approve first reading of Ordinance 16-1, Series 2016; his motion was seconded by Commissioner Jackson.  Motion carried unanimously.
Attorney Singler brought the Commission up-to-date on the proposed transfer from Metro Louisville to Hurstbourne of the right-of-way property at the intersection of South Lyndon Lane and Oxmoor Woods Parkway at Christian Way.  He drafted a letter to Metro Councilmember Marilyn Parker with this request, stressing that there would be no loss of tax revenue for Metro Louisville since the property is non-taxable right-of-way.  Instead, the transfer would save Metro Louisville future maintenance costs.  The proposed Ordinance would call for the transfer of this incorporated property from Metro Louisville to the City of Hurstbourne.  Hurstbourne Ordinance No. 16-2, Series 2016, An Ordinance Accepting a transfer of Incorporated Property from Louisville/Jefferson Metro Government.  After further discussion, Commissioner Wagner made the motion to approve first reading of Ordinance 16-2, Series 2016; her motion was seconded by Mayor Schneider.  Motion carried unanimously.
Municipal Order 16-12 Relating to Check Register Approvals for January 2016.  Commissioner Hubbuch made the motion to approve MO 16-12; his motion was seconded by Commissioner Jackson.  Motion carried unanimously.
Commissioner Hubbuch commented on what a great move it was for the City to purchase the new City Hall building.  He said that C.A.O. Leidgen and the staff did a wonderful job in coordinating everything and it all looks great.  But, he further stated that there is one problem – the Commission room is too small to seat a large audience of any kind. Some meetings and other possible events could exceed the present seating capacity and create a public safety issue.  He and C.A.O. Leidgen have met to discuss this and were proposing a plan to enlarge the room by taking down walls and incorporating some of the empty space in the building.  They presented a quote for this work.  However, after a discussion, it was decided they were to come back to the next Commission meeting with more information before a decision is finalized.
C.A.O. Leidgen referred to the new irrigation system renewal and renovation and also to the drainage fees which are paid by development of the Vinings property.  He recommended that all the fees that are collected be placed in a separate bank account entitled “Storm Water Drainage Funding Account” to be used for funding of storm water drainage issues.  Mayor Schneider made the motion that a separate bank account is set up for deposit of drainage fees and for expenditures relating to storm water matters; her motion was seconded by Commissioner Hubbuch.  Motion carried unanimously.
Any additions, corrections or changes to the Hurstbourne Herald should be given to Mr. Leidgen by Friday, February 26.
C.A.O. Leidgen presented his Management Report.  He mentioned that some of the City Hall windows are seeping moisture and also presented an estimate to replace all the windows.  Mayor Schneider suggested that some of the windows may need to be replaced while others may only need to be sealed.  Mr. Leidgen will obtain a more comprehensive estimate to report back to the Commission with his recommendations.
It has been determined that the City of Hurstbourne should do the inspection of the premises where Alcohol Beverage License fees are charged.  C.A.O. Leidgen presented his draft of an Alcoholic Beverage Control Licensee Inspection Report that would be used for those inspections.  Commissioner Jackson suggested a couple of changes to the inspection form.
C.A.O. Leidgen reported that the City vehicle is being auctioned off.  There was discussion about the reimbursement to C.A.O. Leidgen for use of his personal vehicle.  It was decided to table this matter until a later date.
Mayor Schneider reported that more trees have been added to the property at 8918 Cromwell Hill where complaints were made a few weeks ago about the amount of trees that had been planted.  A large tent and white landscaping rock has been added. Mr. Leidgen stated that he and Attorney Singler were going to address the multiple violations at this address and follow up accordingly.
TREASURER’S REPORT – Treasurer Bennett
To a question from Treasurer Bennett about the drainage fees charged to a developer, Attorney Singler explained that the legal term for that type fee is called Developer Exaction.  Mr. Bennett presented his financial report for January 2016 and most accounts are within budget.  The City is currently using Chase Bank for banking needs.  A Finance Committee meeting will be scheduled for some time in March.
CITY ENGINEER’S REPORT – Engineer Crumpton
No report.
MAYOR’S REPORT – Mayor Schneider
Mary Schneider reported that She, Commissioner Wells, C.A.O. Leidgen, Engineer Crumpton recently conducted a meeting with the Mayor of Jeffersontown and  members of his staff. As a follow up from that meeting, Engineer Crumpton was to have sent a joint letter to Metropolitan Sewer District (MSD) calling for actions from MSD.  In his absence it was uncertain whether that letter was sent.  C.A.O. Leidgen said would follow up on the matter.
C.A.O. Leidgen will also continue to follow up with  KYTC and their approval of the proposed entrance at Linn Station Road.
Mayor Schneider and other mayors went to a meeting regarding Solid Waste Management but thought that most of those in attendance were internal Metro Louisville employees.  She said the suburban mayors in attendance want to stay involved with this and make certain that their interests are looked after.  The Jefferson County League of Cities will continue to watch this matter.
PUBLIC WORKS REPORT – Commissioner Wells
No report.
PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch reported there had been nine warnings and two citations written in Hurstbourne in January by LMPD.
A brick mail box on Colonel Anderson Parkway had been demolished but had not been reported to City Hall.  Several mailboxes have been destroyed within the last two years.
L G & E has installed and activated two new metal poles with high intensity box fixtures on Marksfield Road across from the main entrance to City Hall.  They have also installed three new metal poles with high density box fixtures at entrances on Shelbyville Road at Whipps Mill, Shaftsbury and South Chadwick.  New poles replace the old wooden telephone poles with old fixtures.  They will provide more visibility at the entrances and be more residential in appearance compared to the wooden poles.
A new speed hump sign for South Lyndon Lane near Paddington has been ordered from Eagle Sign Company at a cost of $412.  It should be installed within 6-8 weeks.
To a question from Mayor Schneider, Commissioner Hubbuch said that LMPD patrol has been increased in the areas that were reported on at a prior Commission meeting.
Commissioner Jackson referred to a temporary wooden sign advertising bank financing at the new Skyline Chili location.  C.A.O. Leidgen will check on this.
No report.
At 5:45 p.m. Commissioner Wagner made the motion to adjourn; her motion was seconded by Commissioner Hubbuch.  Motion carried unanimously.