MINUTES – REGULAR MEETING
DECEMBER 9, 2025
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
ROLL CALL
At 4:30 pm, C. C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Mary Masick, Mayor
Ben Jackson, Commissioner
Present:
Bill Leavell, Commissioner
Chris Leahy, Commissioner
John May, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
PLEDGE
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Melinda Allen and Amy Craft, residents of Hurstbourne, were in attendance to discuss a recent string of vehicle break-ins in Hurstbourne.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The November 11, 2025, Commission Meeting minutes were presented for approval. Commissioner Jackson made a motion for approval of the minutes, and his motion was and was seconded by Commissioner Leavell. Motion carried unanimously.
APPROVAL OF DEPARTMENTAL ACH EXPENSES
After review of the department ACH expenses, Commissioner Leahy made a motion to approve the payments for processing by the Financial Manager. Commissioner May seconded the motion, and the motion passed unanimously.
C. A. O. Tyler Johnson—Management Report
C. A. O. Tyler Johnson reported that he had been in contact with Chief Schroeder regarding a string of vehicle break-ins that had recently happened in Hurstbourne. He gave an update on the Lowe Crosswalk project, explaining that the contractors had visited the site with the City Engineer and would be beginning the work after the holidays. C.A.O Johnson reported that some of the striped stop bars surrounding the speed humps on S. Lyndon had been scraped off during the snow removal. He explained that he had been in contact with the contractors to ask them to raise the blade, and that the city would reinstall the bars after the winter season was over. Finally. C.A.O. Johnson reported that the owner of one of the city’s hotels would be back in the country in February, when discussion regarding code enforcement liens would resume with him.
DISCUSSION – JANUARY STRATEGY/PLANNING SESSION
Mayor Masick explained to the Commission the need for a strategy session in January in order to set priorities for the new year and to provide staff with clear goals on projects to pursue in the short term and long term. After discussion from the Commission, a range of dates in late January were proposed, with the Commission agreeing to send C.A.O. Johnson their availability during those dates so that the session could be scheduled.
DISCUSSION & REVIEW – RESIDENT PROPOSAL FOR CURBSIDE LEAF PICKUP SERVICES
After short discussion, the Commission agreed to discuss this during the upcoming strategy session, and asked C.A.O. Johnson to update the resident on where things stood with their request.
BUILDING PERMIT REVIEW – 808 RUBGY PLACE
Following review by the Commission and discussion with the City Engineer regarding his opinion on the building permit, Commissioner Leavell made a motion to approve the building permit as submitted. Commissioner Leahy seconded the motion. Motion carried unanimously.
BUILDING PERMIT REVIEW – 709 OXMOOR WOODS PARKWAY
Following review by the Commission and discussion with the City Engineer regarding his opinion on the building permit, Commissioner Leavell made a motion to approve the building permit as submitted. Commissioner Leahy seconded the motion. Motion carried unanimously.
BUILIDNG PERMIT REVIEW – 8910 CROMWELL HILL ROAD
Following review by the Commission and discussion with the City Engineer regarding his opinion on the building permit, Commissioner Leavell made a motion to approve the building permit as submitted. Commissioner Leahy seconded the motion. Motion carried unanimously.
BUILDING PERMIT REVIEW – 614 HATHERLEIGH LANE
Following review by the Commission and discussion with the City Engineer regarding his opinion on the building permit, Commissioner May made a motion to approve the building permit as submitted. Commissioner Leavell seconded the motion. Motion carried unanimously.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick reminded the Commission to send their availability to C.A.O. Johnson for the upcoming planning session.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Commissioner Jackson reported that a tenant had plans to vacate an office by the year’s end.
CODE ENFORCEMENT/SANITATION—Commissioner Leavell
Commissioner Leavell reported on the city’s code enforcement activities and the actions taken by Code Enforcement Field Officer George Stewart.
PUBLIC SAFETY REPORT – Commissioner Leahy
Commissioner Leahy reported on police activities that occurred on Blairwood Road based on the monthly activity report from November, and asked C.A.O. Johnson to briefly explain the timeline of projects and plans for Blairwood Road over the coming year.
PUBLIC WORKS – Commissioner May
Commissioner May reported on the status of the rapid flash beacons that are planned for installation a the Lowe Elementary crosswalk. Commissioner May briefly discussed a meeting with C.A.O. Johnson and two potential contractors, who inspected the conditions of the brick and iron works at the city’s 4 entrances off of Shelbyville Road.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney Singler had no report.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton had no report.
TREASURER’S REPORT—Mike Rhodes
City Treasurer Mike Rhodes reported that 6 Treasury bills had matured since the city’s last meeting that had been reinvested. The range of rates on the reinvestment bills fell between 3.61% and 3.80%, and the maturity dates of the bills ranges from December 30th to March 31st.
EXECUTIVE SESSION PER KRS 61.810
At 6:00 p.m., Commissioner Jackson made a motion to enter Executive Session per KRS 61.810(f). Commissioner Leavell seconded the motion, and the motion carried unanimously.
At 6:15 p.m., Commissioner Jackson made a motion to exit Executive Session. Mayor Masick seconded the motion, and the motion carried unanimously.
ORDINANCE 25-08 – AN ORDINANCE REVISING NON-ELECTED OFFICES
Commissioner Jackson made a motion to introduce Ordinance 25-08 for First Reading. Commissioner Leavell seconded the motion. Motion carried unanimously.
OTHER NON-BUSINESS/ACTION ITEMS
ADJOURNMENT
At 6:21 p.m. Commissioner Jackson made a motion for adjournment. His motion was seconded by Mayor Masick. Motion carried unanimously.
Mayor Mary Masick
Tyler Johnson, City Clerk