MINUTES REGULAR MEETING
AUGUST 23, 2022
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
MayorMasick called the meeting to order at 4:30 p.m.
Acting City Clerk/City Treasurer Mike Rhodes conducted the roll call. A quorum of the Commission was present.
Mayor Mary Masick
Earl Hubbuch, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
The pledge of allegiance was led by Mayor Masick.
RECOGNITION OF GUESTS
Mr. Ronnie Russ representing 8317 Cromwell Hill addressed the Commission regarding a variance pertaining to a proposed front entrance garage. After much discussion about the placement of the garage, Commissioner Wagner made a motion to approve the letter of compliance. Her motion was seconded by Mayor Masick. Motion carried unanimously.
APPROVAL OF MINUTES
The August 9, 2022 minutes were presented for approval. Commissioner Jackson moved approval of the minutes and his motion was and was seconded by Commissioner Wagner. Motion carried unanimously.
Municipal Order 22-22-22—Relating to Check Register Approvals for July 2022
Commissioner Jackson made a motion for approval of MO 22-22-22. His motion was seconded by Commissioner Wagner. Motion carried unanimously.
ActingCity Clerk Mike Rhodesreportedthere had been a meeting with Principal Sean Russell of Lowe Elementary School to discuss traffic congestion solutions. A crosswalk guard was recommended, and the project could possibly be funded by Jefferson County Schools.
The city-wide picnic will be held on Sunday, September 18, 2022. The food, band and other vendors are prepared.
Mr. Rhodes reported that 1.4 million dollars have been collected in taxes to date.
The Tree Canopy project has a total of sixteen trees ordered thus far.
He stated adonation of $5,000 to the Eastern Kentucky flood victims was deposited to the designated website. Mayor Masick stated she will follow-up with Jefferson County League of Cities to see if additional funds or items are needed.
City Attorney John Singler reviewed the 2022 Open Complaints/Violations report. He discussed the recent clean-up on the properties in violation and the liens that will be placed on them. He will inform the Commission on any further litigation.
Mayor Masick reported that Matt Ricketts of NTS has requested a statement from the City of Hurstbourne illustrating that they have a good working relationship pertaining to the Christian Way apartment development. After much discussion regarding the wording, Commissioner Wagner made a motion to submit a statement to NTS. Her motion was seconded by Commissioner Leavell. The motion passed with four votes with Commissioner Jackson abstaining. City Attorney Singler will compile the statement and Mayor Masick will send it to Mr. Ricketts.
CODE ENFORCEMENT/SANITATION—Commissioner Hancock
GENERAL GOVERNMENT REPORT –Commissioner Jackson
PUBLIC SAFETY – Commissioner Leavell
Commissioner Leavell discussed the placement of the Flock cameras at the following locations: Blairwood in front of the Bob Evans restaurant, Linn Station on the side of the Mormon Church across from McDonald’s, Seaton Springs where the Christian Church is located, Christian Way as you enter Oxmoor Woods, and Lyndon Lane entering Hurstbourne. There will be a meeting to determine the best locations of the poles at each destination.
PUBIC WORKS – Commissioner Wagner
Commissioner Wagner deferred her report to City Engineer Chris Crumpton. He reported the paving bid packets are ready and in order to be in compliance the bid ad will be placed on Friday, August 26, 2022. The ad will announce the pre-bid meeting prior to the opening of the bids which is required by federal law. This meeting is to explain the project and to answer any bidders’ questions.
Mr. Crumpton stated the updated traffic countswill be performed after Top Golf opens and when the Christian Way apartments are built. The scheduled dates are September 8 through the 12th. The locations are Christian Way at South Lyndon, Nottingham at Linn Station Road, and Lyndon Lane at Shelbyville Road. The data will take three to four weeks to collect the data and afterwards determinations will be made for possible other locations.
Mr. Crumpton explained the status of the sidewalk grant at Lowe Elementary. He added the project is approved for the money, but it cannot be obtained until the design work is submitted and approved.
Mr. Crumpton discussed drainage improvements at the Hurstbourne County Club. The topic was the amount of compensation for regional retention basins infrastructure that would capture the stormwater and prevent further flooding. The area discussed is a low space located at the country club and what is the worth of the problem to resolve it. This will be part of the MSD cost sharing project and the American Rescue Plan Act fund combined. Commissioner Wagner made a motion that due to the positive impact for the citizens of Hurstbourne, the City would like to pay for a drainage easement for a catch basin using ARPA funds. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
ATTORNEY’S REPORT – Attorney John Singler
CITY ENGINEER’S REPORT—Chris Crumpton
No further report.
TREASURER’S REPORT – Treasurer Rhodes
Mr. Rhodes reviewed the June 2022 financial reports. He stated that the City has a $21,000 surplus for the fiscal year; however, that number will only increase as the insurance premiums are deposited.
Commissioner Leavell discussed the increase in patrolling hours from 120 to 150 from the Lyndon Police Department. In addition, he discussed adding the services of a detective that would follow-up time on a crime. After some discussion, Mr. Leavell made a motion conditioned on detailed hourly documentation of time spent, the City will pay for detective services through the Lyndon Police Department at the hourly rate of $62.00 provided the City receives adequate time reporting. His motion was seconded by Mayor Masick. Motion carried unanimously.
Mayor Masick requested an update on the Seaton Springs creek reclamation, and City Engineer Crumpton reported the plans were sent to the state and awaiting the return to MSD. He added that he will contact the residents to give an update.
Mayor Masick made a motion to approve MO 22-22-23 for August 2022 Expenses. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
In accordance with KRS 61.810 (1) c, Mayor Masick made a motion to close the regular meeting and enter into Executive Session to discuss the appointment of personnel. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
At 5:40 p.m., Mayor Masick made a motion to close the Executive Session for appointment of personnel and re-open the regular meeting. Her motion was seconded by Commissioner Jackson. Motion carried unanimously.
At 5:54 p.m. Commissioner Wagner made the motion to adjourn. Her motion was seconded byCommissioner Jackson. Motion carried unanimously.
Mayor Mary Masick Tyler Johnson,City Clerk