MINUTES – REGULAR MEETING
APRIL 8, 2025
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
ROLL CALL
C. C. C. A. O. Tyler Johnson conducted the roll call. A quorum of the Commission was present.
Present: Mary Masick, Mayor
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Chris Leahy, Commissioner
John May, Commissioner
Others Present:
John Singler, City Attorney
Mike Rhodes, City Treasurer
Chris Crumpton, City Engineer
Rheba Roten, Recording Secretary
PLEDGE
The pledge of allegiance was led by Mayor Mary Masick.
RECOGNITION OF GUESTS
Stephanie Kellerman, the city’s Financial Manager, addressed the Commission regarding a new ACH system to better create and provide safeguards with the City’s bookkeeping system. With some discussion and questions from the Commission, C. C. A. O. Tyler Johnson stated he would prepare a policy for the Commission’s review on the new payment workflow. Rob Cissell, 908 Oxmoor Woods Parkway, was in attendance.
BUSINESS/ACTION ITEMS
APPROVAL OF MINUTES
The March 25, 2025 Commission Meeting minutes were presented for approval. Commissioner May made a motion for approval of the minutes and his motion was seconded by Commissioner Jackson. Motion carried unanimously.
City Attorney John Singler introduced the following Municipal Orders:
MUNICIPAL ORDER NO. 25-21—A MUNICIPAL ORDER RELATING TO THE APPOINTMENT OF THE MEMBERS OF THE BOARD OF ETHICS OF THE CITY OF HURSTBOURNE. This municipal order wishes to add two members to the Board, as well as set staggered three-year terms as required by the City’s Ethics ordinance. Commissioner Jackson made a motion to approve MO 25-21. His motion was seconded by Commissioner Leavell. Motion carried unanimously. Commissioner May suggested the Commission invite the new members to a future Commission meeting.
MUNICIPAL ORDER NO. 25-22—A MUNICIPAL ORDER RELATING TO THE APPROVAL
OF THE FISCAL YEAR 2024 AUDIT. The audit for the fiscal year ending June 30, 2024, by Baldwin CPA is hereby adopted and approved by the City of Hurstbourne Commission. Commissioner Jackson made a motion to approve MO 25-22 with
a footnote. His motion was seconded by Commissioner Leahy. Motion carried unanimously. Commissioner May suggested the new Ethics Board receive a copy of the audit report.
City Attorney John Singler presented for introduction and first reading Ordinance 25-02, Series 2025 AN ORDINANCE AMENDING THE REGULATIONS ON LETTER OF COMPLIANCE REGUIREMENTS AS WELL AS BUILDING DESIGN AND USE RESTRICTIONS. The Commission of the City of Hurstbourne desires to update its building design guidelines to better inform and guide future development and renovation in the City with the goal of encouraging better development and the preservation of property values in the City. Under Section 150.20(A), it is amended to read and include the following: The City Commission will make all decisions on Letters of Compliance, following review and recommendations from the supervising Commissioner and the City Administrative Officer under Chapter 35 of the Codified Ordinances. Commissioner Leavell made a motion to approve the introduction and first reading of Ordinance 25-02, Series 2025. His motion was seconded by Commissioner Jackson. Motion carried unanimously.
C. C. C. A. O. Tyler Johnson—Management Report
C. C. C. A. O. Tyler Johnson reported the paper copies of the 2024 audit have arrived at City Hall and the Commissioners are welcome to a copy. He stated he will keep the remaining copies in his office for availability. He stated the City made a monetary donation to St. Vincent de Paul in honor of the late former Commissioner Earl Hubbuch. In addition, the City sent flowers to the service for the mother of Police Chief Rob Shroeder’s to honor her passing.
Mr. Johnson reported there will be a budget amendment at the second Commission meeting in April. The March 2024 financial statements will be available at that time. So, this allows each Commissioner’s department projections to be included in the first and second reading by the end of June.
C. C. C. A. O. Tyler Johnson stated he will be emailing the Commissioners to schedule a timeslot for budget reviews of their departments for the upcoming year.
C. C. C. A. O. Tyler Johnson reported he will meet with T. R. Hollins, tournament director from ISCO, to discuss a letter that will be mailed to the residents regarding the July event. The letter will be reviewed by the Commission for additional suggestions or changes prior to its mailing.
Mr. Johnson presented a request from a new resident who drives a work truck that displays the company’s logo along with ladders atop the van. The resident requested he be able to drape the van nightly so the logo and ladders will not be visible. After a lengthy discussion, the Commission declined the request.
Lastly, C. C. C. A. O. Tyler Johnson gave an update on the website and stated that all changes will be presented to the Commission for their approval and suggestions. In addition, he quoted several new security changes planned for City Hall.
COMMISSION REPORTS
MAYOR’S REPORT
Mayor Masick reported she will be discussing and sharing ideas at the upcoming budget meetings with the Commissioners.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
Commissioner Jackson reported that City liability insurance bids will go out soon and our current policy needs to be reviewed for any updates. He added that a tenant at City Hall did not renew their lease and there are three offices currently available. He suggested that the current business license fee be increased from $75.00 to $125.00 and the following year be increased to $150.00. Mayor Masick said she would prefer to put the idea on hold until the Commission goes through the budget process and then approve the fee increase before we approve the budget.
Lastly, Commissioner Jackson asked C. C. C. A. O. Tyler Johnson to contact local meteorologists to inform them that the City of Hurstbourne weather systems are operating again so Hurstbourne can be mentioned in the event of severe weather.
CODE ENFORCEMENT/SANITATION—Commissioner Leavell
Commissioner Leavell had no report.
PUBLIC SAFETY REPORT – Commissioner Leahy
Commissioner Leahy discussed the email submitted by Rob Cissell, Treasurer and Vice President of the Oxmoor Woods Homeowners Association. She shared with Mr. Cissell that the Commission will be addressing his concerns over the next few meetings and that the striping on Christian Way will proceed when weather permits.
Commissioner Leahy spoke about the concerns regarding speeding in the Oxmoor Woods area. After much discussion which included Mr. Cissell, regarding the best method of patrolling, the Commission decided to accept the offer from the Lyndon Police to borrow their speed trailer for a period of time and study the results.
PUBLIC WORKS – Commissioner May
Commissioner May presented a slide showing pothole repairs and City Engineer Chris Crumpton added his knowledge of better methods that could be utilized. Mr. May discussed how a citizen’s complaint was quickly resolved regarding an incorrect mixture of mulch was mingled during the City’s Spring landscaping. He complimented the construction of the St. Lutheran Church playground and the City’s wise decision to donate $35,000 towards the project.
Commissioner May reviewed the bid for the Oxmoor Woods guard shack and after the presentation, the Commission agreed the City needs to obtain other estimates. In addition, Mr. May showed the benches and trash containers on Shelbyville Road. He stated after reviewing the benches they will be re-painted and the old trash cans will be replaced with new trash barrels. With regards to APHIX landscaping, a bid of $4700 was submitted for removal of old landscaping. A flower called Spirea or Candy Corn, will be added to the City’s beautification this year.
ATTORNEY’S REPORT – Attorney John Singler
City Attorney Singler added that other cities are using a new thermoplastic paint product to create rumble strips to calm traffic or used an indicator to slow down. Mayor Masick stated the Commission will review the possibility in May.
CITY ENGINEER’S REPORT—Chris Crumpton
City Engineer Crumpton reported that Louisville Water Company had recently worked in a section of Linn Station Road for a pipe replacement. He added that a resident at the Hurstbourne Apartments has requested speed signs for their complex. After some discussion, it was decided that the City will contact the owner of the NTS apartments to facilitate the request.
TREASURER’S REPORT—Mike Rhodes
Mr. Rhodes reported a Treasury Bill had matured in the amount of $223,000. An amount of $227,000 was reinvested for 6 months at 4.11%.
OTHER NON-BUSINESS/ACTION ITEMS
ADJOURNMENT
At 6:23 p.m., Commissioner Jackson made the motion to adjourn. His motion was seconded by Commissioner Leahy. Motion carried unanimously.
Mayor Mary Masick
Tyler Johnson, City Clerk