NOVEMBER 27, 2018
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Schneider called the meeting to order at 4:30 p.m.
C.A.O. Leidgen conducted the roll call. A quorum of the Commission was present.
Present: Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Present: John Singler, City Attorney
Chris Crumpton, City Engineer
The Pledge of Allegiance was led by Mayor Mary Schneider.
RECOGNITION OF GUESTS
One guest was present but chose not to speak.
APPROVAL OF MINUTES
With two minor changes, Commissioner Hubbuch made the motion that the minutes of the November 13, 2018 regular meeting be approved as amended; his motion was seconded by Commissioner Jackson. Motion carried unanimously.
PUBLIC SAFETY – Commissioner Hancock
PUBLIC WORKS—Commissioner Hubbuch
Commissioner Hubbuch reported that due to the recent wind storms, Cornerstone did a good job removing tree branches. Holiday decorations have been placed throughout the City and he asked if the Commission has any changes to please contact him.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
No report; however, Commissioner Jackson asked C. A. O. Jim Leidgen to research the current City Hall office leases to see if any of them are approaching their expiration dates.
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
ATTORNEY’S REPORT – Attorney Singler
City Attorney Singler reported he had received confirmation that the City can move forward on a formal application regarding the City’s street closures. The forms have been signed and will be filed this week.
CITY ENGINEER—Chris Crumpton
City Engineer Crumpton reported that the construction on the retaining wall, adjacent to City Hall, was supposed to begin this week and the formal plans have been approved by the City. He added that he and C. A. O. Jim Leidgen have worked on the Vikings apartments’ bonding which equals $56,000. He then stated that a tentative date was set to meet with Lowe Elementary to discuss signage around the school. Also, there will be some drainage inspection follow-ups and curb replacements in the City. Commissioner Jackson added that he noticed a fair amount of greenspace at Lowe Elementary and wondered why that property couldn’t be used for additional parking. Mayor Schneider added that this idea had been discussed previously and the lack of finances is the main reason that the property was never converted into parking. Commissioner Hubbuch added that it should be documented that the traffic congestion at the school is a public safety issue and Metro Council Marilyn Parker could be contacted to lend assistance.
Commissioner Jackson stated that it is time for C. A. O. Jim Leidgen’s evaluation and it is being performed in December while the whole Commission is in place which will include Commissioner Hancock. Mr. Leidgen requested that each Commissioner sign their documents because the current system is not an accurate representation of the Commission if only a few participate. After some discussion, Mayor Schneider asked City Attorney to research the ordinance pertaining to the evaluation process and she will send an email to each Commissioner encouraging them to participate in the process.
Commissioner Hubbuch asked if the Hurstbourne city directory has been revised and if the Codification of the City Ordinances has been updated? Mr. Leidgen replied that he will check the dates on each topic and will follow-up with the Commission.
TREASURER’S REPORT – Treasurer Bennett
ADMINISTRATOR’S REPORT – C.A.O. Jim Leidgen
Mr. Leidgen reported that the Winter edition of the Hurstbourne-Herald will be delivered by mid-January 2019 in order to introduce the new Commission and announce assignments of the departments. He asked the Commission for any ideas for the newsletter. He added that the audit should be presented at the December 2018 or January 2019 meeting. He stated that the Code Enforcement Board needs two new members and the site work at the Viking’s property has begun.
At 5:10 p.m. Commissioner Hubbuch made the motion to adjourn. His motion was seconded by Commissioner Jackson; motion carried unanimously.
Mayor Mary Schneider James E. Leidgen, City Clerk