JULY 24, 2018
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
Mayor Mary Schneider called the meeting to order at 4:30 p.m.
C.A.O. Leidgen conducted the roll call. A quorum of the Commission was present.
Present: Mary Schneider, Mayor
Ben Jackson, Commissioner
Earl Hubbuch, Commissioner
Norb Hancock, Commissioner
Present: John Singler, City Attorney
Bill Bennett, City Treasurer
The Pledge of Allegiance was led by Mayor Mary Schneider.
RECOGNITION OF GUESTS
Mr. Kevin Young of Land Design and Development, 503 Washburn Avenue, addressed the Commission on behalf of the Vikings Partners regarding the Hurstbourne Town Center and the changes required by Louisville Metro Planning Commission. Metro asked for a focal point on tract 5, an additional cross-walk in front of the flashcube building, and as requested by the City of Hurstbourne, the on-street parking on Whittington will be removed. After much discussion, a motion was made by Commissioner Hubbuch to approve the revised detailed development plan which was stamped and approved by Metro dated July 3, 2018; his motion was seconded by Commissioner Jackson. Motion carried unanimously.
APPROVAL OF MINUTES
Commissioner Jackson made the motion that the minutes of the July 10, 2018 regular meeting be approved; his motion was seconded by Mayor Schneider. Motion carried unanimously.
Many of the downed trees from last week’s storm occurred on Seaton Springs. In addition, an estimate from a tree removal company for clearing of the Linn Station fork was discussed.
Commissioner Jackson stated that the Investment Committee had just met. Currently the City has funds on deposit in Money Market accounts at Republic Bank and US Bank with approximate balances of $245,000 and $251,000. Mr. Jackson noted that at the time of these investments, money market accounts were yielding a higher percentage than other short-term instruments. The Committee has found better rates of return to be in Certificates of Deposit; all with terms in the 6, 9 and 12 month ranges. The Committee’s investment plan calls for fund balance levels to be set at $245,000 – below FDIC limits. Remaining funds would be transferred into the operating account. The Storm Drainage account has a balance of $258,000. $200,000 will be moved into a new certificate of deposit which will leave a little over $58,000 to pay for projects. Trisha will provide financials dating from September 2017 through March 2018 in order to review monthly cash flows. Currently, the City of Hurstbourne has approximately $700,000 in the operating account. Another $500,000 will be deposited next month and some of that money can be reinvested in a local bank in or near the City of Hurstbourne. Finally, a savings account with only $668.00 will be closed.
PUBLIC SAFETY – Commissioner Hancock
PUBLIC WORKS—Commissioner Hubbuch
Commissioner Hubbuch asked that C. A. O. Jim Leidgen give a portion of the Public Works report. Mr. Leidgen discussed downed trees at Seaton Springs and he reported that LG&E responded quickly to downed power lines. He asked the Commission to consider looking at high risk trees to be trimmed at Seaton Springs. In addition, he stated that bids for street paving, drainage clearing, and the City Hall roof replacement are coming in and will be opened on Monday, August 6 at 10:30, 11:00, and 11:30 a.m.
GENERAL GOVERNMENT REPORT – Commissioner Jackson
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
ATTORNEY’S REPORT – Attorney Singler
Mr. Singler stated that the street closings will be filed and discussed at the next meeting. He added that Greenscapes did respond to his letter by email.
CITY ENGINEER—Chris Crumpton
TREASURER’S REPORT – Treasurer Bennett
ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C. A. O. Jim Leidgen reported he had obtained three quotes for catering services for the City Picnic and Momma’s Barbeque had the lowest bid at $3700 which serves approximately 400 people. A motion was made by Commissioner Jackson to accept the quote from Momma’s Barbeque at $3700; his motion seconded by Mayor Schneider. Motion carried unanimously.
Mr. Leidgen added that an estimate of $6400 was quoted for the damaged entrance on Linn Station. With regard to the wood barrier fence on Linn Station, no decisions were made except to contact the surrounding homeowners to gather their input on the barrier fence and if they want their own existing fences to match with the renovated portions of the fence.
At 5:38 p.m. Commissioner Jackson made the motion to adjourn. His motion was seconded by Mayor Schneider motion carried unanimously.
Mayor Mary Schneider James E. Leidgen, City Clerk