MINUTES
REGULAR MEETING
August 27, 2019
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY
LOUISVILLE, KENTUCKY
Mayor Masick called the meeting to order at 4:30 p.m.
ROLL CALL
C.A. O. Jim Leidgen conducted the roll call. A quorum of the Commission was present
Present:
Mary Masick, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Bill Leavell, Commissioner
Lois Wagner, Commissioner
Others: John Singler, City Attorney, City Engineer Chris Crumpton
PLEDGE
The Pledge of Allegiance was led by Mayor Masick
RECOGNITION OF GUESTS
Mr. Dave Freibert of 9111 Nottingham Parkway addressed the Commission regarding a recent citation issued to him due to landscaping and incomplete projects violations. Mr. Freibert questioned the citation and explained the remodeling process at his home. He requested that the citation and fines associated with his violations be waived. After a discussion, Attorney John Singler stated that if he wishes to appeal the citation, he would have to request a hearing before the Hurstbourne Code Enforcement Board. It was then determined that Mr. Singler and Mr. Freibert would schedule possible dates for the hearing.
APPROVAL OF MINUTES
Commissioner Hubbuch made a motion that the minutes of the August 13, 2019 meeting be approved. The motion was seconded by Commissioner Jackson. Motion carried unanimously.
BUSINESS ITEMS
Ordinance No. 19-04 – Application Process and Policy for Small Cell Sites (First Reading)
Attorney Singler distributed and outlined the Ordinance for use to regulate and permit the installations of small cell poles and equipment in Hurstbourne. After some questions, discussions of site locations and fee schedules, Commissioner Hubbuch made a motion to have a first reading Ordinance No. 19-04. The motion was seconded by Commissioner Leavell. Motion carried unanimously.
M.O. No. 19-20 – Awarding of 2019 Paving Contract
Commissioner Hubbuch deferred to City Engineer to distribute a summary of the paving bid results and make presentation before the Commission. Mayor Masick then introduced Mr. Andy Betourne of Libs Paving Contractors as a guest to the meeting. Mr. Crumpton stated that 4 Contractors bid for the project: Hall Contracting, Libs Paving, Louisville Paving and Mac Construction. The bids were broken down by base bid and total bid that included alternates. The alternates were sealing the city hall parking lot, paving Camberley and paving Whipps Mill. The summary further outlined total unit prices for both 6 inches and 12 inches of full depth repairs. Engineer Crumpton then explained the process of full depth repairs when needed as well as recent history of the previous paving of Nottingham and South Lyndon that needed and incorporated full depth repairs.
Outline of the Bid Tabulation Sheet results are as follows (Sorted by Contractor in alphabetical Order):
CONTRACTOR, BASE PRICE, TOTAL PRICE, FULL DEPTH REPAIRS – UNIT PRICE (Per Square Yard)
Hall Contracting
Base = $205,803.87 6” Repairs = $55
Total = $233,221.88 12” Repairs = $85
Libs Paving
Base = $198,790.65 6” Repairs = $95
Total = $233,032.50 12” Repairs = $135
Louisville Paving
Base = $218,935.48 6” Repairs = $80
Total = $260,389.45 12” Repairs = $150
MAC Construction
Base = $204,786.42 6” Repairs = $60
Total = $239,288.62 12” Repairs = $123
Mr. Crumpton estimated that full depth repairs might be necessary given the selected streets. Mr. Crumpton also said that if the amount of full depth repair in prior years was required this year, Hall Contracting would be low bidder by $20,240.00 for 6 inch repair or $35,360.00 per 12 inch repairs
After a lengthy period of questions and answers followed by discussions, Commissioner Hubbuch made a motion to accept the bid of Hall Contracting. Due to the lack of a second, the motion died. After which, Commissioner Jackson made the motion to accept the bid of Libs Paving. After additional questions and discussions, Mayor Masick seconded the motion. Motion passed 3-2.
COMMISSION REPORTS
Mayor Masick
Mayor Masick referred to required documents; “your duty under the law” and “open meetings and records law” distributed from the Kentucky Attorney General’s Office. It was requested that receipt pages be signed by all Commissioners and returned to C.A.O Leidgen for processing. She also reminded everyone of the upcoming town hall meeting held by Metro Councilperson Marilyn Parker. She also met with City of Douglass Hills Mayor Bonnie Jung and the topic regarding the appeal of the recent 109 Board decision was mentioned.
Commissioner Hubbuch, Public Works
Commissioner Hubbuch and C.A.O. Leidgen reported on several cold patch locations, the tree canopy campaign and the upcoming junk day event. Mr. Crumpton also discussed recent sidewalk work that was completed on Nottingham and is near completion at Wessex Place.
Commissioner Jackson, General Government
He stated that at the end of September the investment Committee should meet to discuss investment of any excess funds. Regarding Code Enforcement, Mr. Jackson inquired about updates on a violation on Leighton Circle reported by Metro Louisville. C.A.O. Leidgen asked for the metro case number to investigate the case. Mr. Jackson also mentioned a home on Rugby that appears to be empty and in a state of disrepair. Mr. Leidgen brought up an active violation on Linn Station Road. Some discussions on other cases also ensued.
Commissioner Leavell, Public Safety
Commissioner Leavell brought up the issue of speeding. He requested of KLE Officers to give out warnings and citations as needed to address the speeding issue. KLE Officers will also have access to the Hurstbourne Country Club back entrance via special passes. The switch from 4 hour shifts to 3 hour shifts is going well. To address issue of speeding on Nottingham at Denington he proposed for the installation of stop signs at that location. After some discussion, it was determined to proceed with the project.
Commissioner Lois Wagner, Code Enforcement
No report
Commissioner Wagner brought up the persistent speeding issue on Chadwick at Nottingham especially during afternoon school peak times. C.A.O. Leidgen said that he and Commissioner Leavell would look into posting Officers at that location at those certain times of the day.
CITY ATTORNEY REPORT
No report
CITY ENGINEER REPORT
No report
CITY ADMINISTRATIVE OFFICER REPORT
Mr. Leidgen stated that he, Commissioner Wagner, Attorney Singler and Code Enforcement Field Officer will be meeting to discuss updating certain code enforcement Ordinances. Commissioner Jackson then reminded C.A.O. Leidgen to find the Ordinance that refers to a “Dixie Highway” point of reference; amend it to remove that particular language.
OTHER NON-BUSINESS / ACTION ITEMS
No report
ADJOURNMENT
At 6:21 p.m. Commissioner Jackson made the motion to adjourn. The motion was seconded by Mayor Masick. Motion carried unanimously.
Attest:
Mary Masick, Mayor Jim Leidgen, C.A.O / City Clerk