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Commission Meeting

Tuesday, April 26, 2016
April 26, 2016

 MINUTES

REGULAR MEETING
April 26, 2016
4:30 PM
CITY OF HURSTBOURNE
200 WHITTINGTON PARKWAY 
LOUISVILLE, KY
 
 
 
 
Mayor Mary Schneider called the meeting to order.  
 
ROLL CALL
 
C.A.O. Leidgen conducted the roll call.  A quorum of the Commission was present.
 
Present: Mary Schneider, Mayor
Earl Hubbuch, Commissioner
Ben Jackson, Commissioner
Lois Wagner, Commissioner
Rusty Wells, Commissioner
Others John Singler, City Attorney
Present: Chris Crumpton, City Engineer Faye Tanner, Recording Secretary
 
 
PLEDGE
 
The Pledge of Allegiance was led by Mayor Schneider.
 
RECOGNITION OF GUESTS
 
Mr. Don Lawson, Jr., Managing Director of Stephens and Lawson, Certified Public Accountants, presented the City’s audit for the 2014-15 fiscal year.  He reported that the City once again has a clean audit.  He referred to a number of pages of the audit, but specifically referenced the purchase of the City Hall building.  Revenues increased by $62,000 largely due to an increase in insurance premium taxes, but expenses increased slightly.  Total assets as well as liabilities increased over the previous year.  There was also an accounting change due to the unfunded pension liabilities.  Over all the net worth of the City increased over the previous year. The Commission will look over the audit and vote on the acceptance at the next Commission meeting.
 
APPROVAL OF MINUTES
 
Commissioner Wells asked that a sentence under Public Works be changed in the minutes of the April 12, 2016, regular meeting.  Commissioner Jackson made the motion to accept those minutes after that correction is made; motion seconded by Commissioner Wells.  Motion carried unanimously.   
 
 
 
BUSINESS ITEMS
 
Municipal Order 16-15 Relating to Check Register Approvals for March, 2016.  Commissioner Wells made the motion to approve MO 16-15; his motion was seconded by Commissioner Hubbuch.  Motion carried unanimously.
 
ATTORNEY’S REPORT – Attorney Singler
 
Attorney Singler and C.A.O. Leidgen met with the owner of the property on Cromwell Hill where a tent has been erected to cover the pool during renovations. The owner stated that it should be taken down before Derby.  There was also discussion about the type of detached structures that are allowed in the City and whether the City might want to consider additional regulations. There were concerns that the landscaping extends into the right-of-way, but the owner explained the landscaping is in the same place that the previous owner used.  
 
Attorney Singler had spoken with an individual in Metro Councilmember Marilyn Parker’s office regarding the transfer of the right-of-way at South Lyndon Lane and Oxmoor Woods Parkway at Christian Way.  That office has been reviewing to determine the best way to push this matter forward.
 
There has been no movement on the Leicester Circle lawsuit.  There was discussion about the proper course of action to take in this matter.
 
CITY ENGINEER’S REPORT – Engineer Crumpton
 
City Engineer Crumpton spoke to several matters during the Public Works Report. 
 
ADMINISTRATOR’S REPORT – C.A.O. LEIDGEN
 
C.A.O. Leidgen presented a sample of the letter that will be sent to various television and radio stations, as well as newspapers, asking that they present an accurate representation and acknowledge the City of Hurstbourne during their reports of incidents or weather within the City.
 
C.A.O. Leidgen distributed his C.A.O. Management Report which referred to the various projects and activities in which he and his staff are involved.
 
Mr. Leidgen proposed that a TV/Monitor be purchased for use in the Commission Room, which would give the Commission greater flexibility when reviewing information, images, web sites, Power Point presentations, etc.  Since this project falls under Commissioner Jackson’s department and is within his designated authority, and he approved the purchase, no further action was needed.
 
C.A.O. Leidgen had been asked to obtain compensation figures of elected officials in other cities for comparison purposes, and he distributed a survey which included sixteen (16) Kentucky cities. During discussion, Attorney Singer explained that any change in compensation must be enacted by May 1 in the year of election, as long as that change does not take effect during their current term of office.  Attorney Singler then gave second reading by summary to Ordinance 16-04, Series 2016, An Ordinance Relating to Fixing the Compensation of Elected Officials and Appointed Officials of the City of Hurstbourne.  Commissioner Hubbuch made the motion to amend the amount of compensation of each Commissioner member to $600 per month; his motion was seconded by Commissioner Jackson.  Motion carried unanimously.  Commissioner Hubbuch then made the motion to approve second reading and adoption of Ordinance 16-04; his motion was seconded by Commissioner Jackson.  
Mayor Schneider called for a roll call vote – Commissioners Hubbuch, Jackson, Wagner and Wells voted yea; Mayor Schneider abstained.  Ordinance 16-04 was thereby enacted 4-0-1.
 
C.A.O. Leidgen reported he has received the new assessments for the City of Hurstboune from the Property Valuation Office.  He explained that in preliminary file the total assessments for all properties in the city increased about 12.4% over last year. He also outlined the PVA online appeal process.
 
C.A.O. Leidgen explained he plans to be more aggressive in enforcing the ordinance pertaining to weeds and high grass.
 
Mr. Leidgen stated that he will be meeting with each Commissioner regarding their individual department on the 2016-17 budget. The first reading of the budget should take place at the next meeting.
 
TREASURER’S REPORT – Treasurer Bennett
 
No report.
 
MAYOR’S REPORT – Mayor Schneider
 
Mayor Schneider recently attended a meeting of the Jefferson County League of Cities. 
 
PUBLIC WORKS REPORT – Commissioner Wells
 
A meeting of the Hurstbourne Storm Water Advisory Committee will be held before the May 24 Commission meeting at which MSD officials will be in attendance.
 
The design has been determined for the Linn Station entrance, and City Engineer Crumpton will present a cost estimate to the Commission.  C.A.O. Leidgen has not yet heard from KYTC District 5 regarding this issue and the request for another meeting with them.
 
Engineer Crumpton is putting together information on the Hurstbourne Country Club retention basin cost estimate.  He will include in the updated cost a clarification on the additional diversion pipe that MSD has proposed.
 
Mr. Crumpton outlined his discussions with Precision Concrete about the sidewalk shaving project.  He stated that there are certain minimum requirements that would apply on any project and that charges for site evaluations would be billed and then credited from the cost of the completed project.
 
The dumpster pad at City Hall has been dug out and a new one will be poured on April 27.
 
Commissioners Wells and Hubbuch and C.A.O. Leidgen will meet again to continue formulation of a preliminary speed hump policy that they hope to have finalized by June.
 
The City-wide yard sale is June 10-11, and the picnic is tentatively scheduled for September 25 at Lowe Elementary School.
 
Engineer Crumpton said there will be more detail by the end of May on the streets to be paved, including the estimated costs.  He has requested the “76-22” mix, which is more expensive but should be a much higher quality.
 
 
PUBLIC SAFETY REPORT – Commissioner Hubbuch
 
No report.
 
GENERAL GOVERNMENT REPORT – Commissioner Jackson
 
Commissioner Jackson reported he will not be in attendance for the May 24 Commission meeting.
 
The Oxmoor Woods Residents’ Association will meet April 27 at 6:30 p.m.
 
The Finance Committee will meet soon to determine where the funds from maturing Certificates of Deposits should be placed.
 
CODE ENFORCEMENT/SANITATION REPORT – Commissioner Wagner
 
No report.
 
ADJOURNMENT
 
At 6:05 p.m. Commissioner Wager made the motion to adjourn; her motion was seconded by Commissioner Hubbuch.  Motion carried unanimously.