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Commission Meeting

Tuesday, September 24, 2013
September 24, 2013

MINUTES
REGULAR MEETING
September 24, 2013
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY


Mayor Bob English called the meeting to order.

ROLL CALL
C.A.O. Leidgen conducted the roll call. Present were: Mayor English; Commissioners Ed Dahlem, Earl Hubbuch, Ben Jackson, and Lois Wagner; Attorney John Singler; and C.A.O. Jim Leidgen. A quorum of the Commission was present.

PLEDGE
The Pledge of Allegiance was led by Mayor English.

RECOGNITION OF GUESTS
Mr. Joe Fallon of 908 Oxmoor Woods Parkway expressed his appreciation for all of the work that has recently been completed in the City, including the new sidewalks and entrances.

APPROVAL OF MINUTES
Commissioner Jackson made the motion to approve the minutes of the September 10, 2013 regular meeting of the City Commission after a minor correction is made. His motion was seconded by Mayor English. Motion carried.

TREASURER’S REPORT – Treasurer Bennett
Treasurer Bennett was not in attendance but the Financial Statements for the month of August 2013 were included in the Commissioners’ packets.

BUSINESS ITEMS
Municipal Order 13-31, Relating to Check Register Approvals for August 2013. Commissioner Dahlem made the motion to approve MO 13-31; his motion was seconded by Mayor English. Motion carried.

ATTORNEY’S REPORT – Attorney Singler
Attorney Singler reported that the Binding Elements agreement for the Granite City plan has been signed.

Foreclosure proceedings have begun on the Kaplan property.

There had been discussion at the last Commission meeting about safety matters related to vehicles that are parked in the City while work is being done (specifically vehicles with lawn mowing equipment). Attorney Singler presented a copy of State Statute 189.450 Related to Stopping, Standing, Parking or Repairing Vehicles on Roadway or Shoulders of Highway. He said an LMPD officer could enforce this statute if there are problems in the City.

Attorney Singler explained that KRS 243.070 was changed by Senate Bill 13 and because of this the Alcohol Beverage Control (ABC) licenses and fees issued and charged by Hurstbourne must be corrected. He presented Ordinance # 13-06, Series 2013, An Ordinance Relating to Changing the ABC Licenses and Fees to Comply with KRS 243.070, as Amended by Senate Bill 13. Some of the fees will be lower than the amount that has previously been received. After discussion, Commissioner Hubbuch made the motion to approve introduction and first reading of Ordinance # 13-06, Series 2013. His motion was seconded by Commissioner Jackson. Motion carried.

Attorney Singler presented Ordinance # 13-07, Series 2013, An Ordinance Defining a Notice Process for Proposing City Commission Action. This ordinance would add a new section to codified ordinance section 32.03 and had been discussed in the last Commission meeting after concern was raised about Commissioners not having sufficient notice to act on issues brought up during a meeting. Commissioner Hubbuch said he felt this action was unnecessary and that the individuals on the Commission would be able to work through this process without action by ordinance. Commissioner Dahlem said he felt it was necessary to have a procedure in place for those individuals elected to the Commission in the future. Commissioner Dahlem then made the motion to approve introduction and first reading to Ordinance # 13-07, Series 2013; his motion was seconded by Commissioner Wagner. Motion carried.

ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C.A.O. Leidgen presented a copy of the City’s Service Request – Call Traffic Log.

Mr. Leidgen presented a draft of the latest Hurstbourne Herald and again asked for any suggestions or corrections.

He will be talking with professionals regarding the City’s entrances to get suggestions from them, specifically about the type of lighting since that could vary depending on landscape, location, etc.

The lighting at Williamsburg Plaza will be inspected to determine what type of problem there is at that location.

Commissioner Hubbuch stated that the noise coming from an outdoor function at the Hurstbourne Country Club over the weekend had been excessively loud. Commissioner Jackson explained that the function was actually on the golf course and he would discuss the matter with them, but he thought this would not be an ongoing problem.

There was discussion about signs (yard sale, etc.) that are being placed on the City’s traffic signs and light posts. Commissioner Wagner said the City has spent a great deal of money to purchase new signs and this can cause damage to them. C.A.O. Leidgen will put an article in the next newsletter advising residents not to place signs in these areas.

 MAYOR’S REPORT – Mayor English
To a question from Mayor English about the amount of surplus a city should have, Attorney Singler said that an accepted standard for any city is to have the equivalent of at least one year’s budget but no more than three years in surplus.

GENERAL GOVERNMENT REPORT – Commissioner Dahlem
No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
No report.

CODE ENFORCEMENT/SANITATION REPORT – Commissioner Jackson
Commissioner Jackson questioned the monthly bank service charges. C.A.O Leidgen will talk to bank officials about this.

To a question from Commissioner Dahlem, C.A.O. Leidgen and Commissioner Jackson said they don’t know why a bill for recent sanitation services has not been received.

Notice will be sent to a resident on Leicester Circle regarding a Code Enforcement Citation.

A property on Nottingham Parkway is out of compliance with the City of Hurstbourne Nuisance Ordinance. Property owners will be notified to clean up their lot or the City will issue a citation, clean up the property, bill the property owner and file a lien. Commissioner Jackson said he thinks the City should be more proactive in code enforcement in cases like this.

Commissioner Jackson and C.A.O. Leidgen are working with Rumpke to remove ALL trash cans from the curb as soon as the trash is picked up.

PUBLIC WORKS REPORT - Commissioner Wagner

City Engineer Chris Crumpton reported that the sidewalks project is still progressing and should be completed within a couple of weeks.

Additional curb work is also being done.

Mr. Crumpton will be in discussion with the Kentucky Department of Transportation about the placement of utilities after the construction work is completed along Hurstbourne Lane since this will affect the work to be done by the City for an entrance at Linn Station Road.

C.A.O. Leidgen has been in discussion with officials about the sound barrier wall to be constructed along I-64. A meeting will be held in the future with officials about this matter.

Commissioner Wagner thanked those Commissioners who helped with the City Concert.

 ADJOURNMENT
At 5:45 p.m. Commissioner Hubbuch made the motion to adjourn; his motion was seconded by Commissioner Dahlem. Motion carried.