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Commission Meeting

Tuesday, June 25, 2013
June 25, 2013

MINUTES
REGULAR MEETING AND
PUBLIC HEARING ON THE EXPENDITURE OF ROAD FUNDS
June 25, 2013
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY 

Mayor Bob English called the regular meeting to order.

ROLL CALL
C.A.O. Leidgen conducted the roll call. Present were: Mayor English; Commissioners Ed Dahlem, Earl Hubbuch, Ben Jackson, and Lois Wagner; Attorney John Singler; Treasurer Bill Bennett; and C.A.O. Jim Leidgen. A quorum of the Commission was present.

PLEDGE
The Pledge of Allegiance was led by Mayor English.

RECOGNITION OF GUESTS

Mr. Kevin Young, of Land Design and Development, was in attendance to present the landscaping design for the proposed Maserati dealership. He explained that it was identical to the plan presented to Metro Louisville except that a three-foot berm will be constructed as originally presented to the Hurstbourne Commission. After discussion Attorney Singler presented Municipal Order 13-22, A Municipal Order Relating to the Approval of the Landscape Plan Case Number 18563. Commissioner Dahlem made the motion to approve MO 13-22; his motion was seconded by Commissioner Wagner. Motion carried.

City Engineer Chris Crumpton.

APPROVAL OF MINUTES
Commissioner Wagner stated that a correction should be made in the minutes of the June 11, 2013 regular meeting of the City Commission. She then made the motion to approve those minutes as corrected; her motion was seconded by Commissioner Jackson. Motion carried.

TREASURER’S REPORT – Treasurer Bennett

Attorney Singler presented Municipal Order 13-21 Relating to Check Register Approvals for May
2013. Several questions were asked by Commissioners Jackson and Hubbuch, specifically about the purchase of lamps at several of the city entrances. Commissioner Jackson stated he felt when a project is approved by the Commission within the City budget and assigned to a specific commissioner, when that project is completed an accounting should be presented to the full Commission. Commissioner Dahlem stated that a commissioner is allowed to expend those funds that are approved in the budget for maintenance and upkeep without Commission approval. Any proposed expenditure that is not approved in the budget must come back to the Commission for approval. Treasurer Bennett emphasized that thecity receives outstanding audit reports and rarely goes over budget, and he is only concerned that each department stays within budget. Commission Dahlem moved approval of Municipal Order 13-21; his motion was seconded by Mayor English. Motion carried.

Treasurer Bennett presented the financial statements for the period ending May 31, 2013. He empha-
sized that the City is in a strong financial position. A journal entry was made to adjust road funds, and that will be shown in the amended 2012-2013 budget ordinance. He has also worked closely with C.A.O. Leidgen to prepare figures for the 2013-2014 budget. To a suggestion from Commissioner Jackson, Treasurer Bennett said he would look into some possible adjustments in the financial statements that might make them easier to understand.

BUSINESS ITEMS

Ordinance No. 13-04, Amending Ordinance No. 12-04 - Annual Budget for the City of Hurstbourne for the Fiscal Year July 1, 2012 to June 30, 2013 by Estimating Revenues and Resources and Appropriating Funds for the Operation of City Government was placed on the table. Attorney Singler gave second reading by summary of Ordinance No. 13-04. Commissioner Dahlem made the motion to approve second reading and adoption of Ordinance No. 13-04; his motion was seconded by Commissioner Wagner. Mayor English called for a roll call vote. Commissioners Hubbuch, Dahlem, Jackson, and Wagner and Mayor English voted yea. Ordinance No. 13-04 was thereby enacted 5-0.

Ordinance No. 13-05, An Ordinance Relating to the Adoption of the City of Hurstbourne Ad Valorem Tax Assessment and the Levying of Ad Valorem Tax Thereon for City Purposes for the Fiscal Year ending June 30, 2014 was placed on the table. Attorney Singler gave second reading by summary of Ordinance No. 13-05. This ordinance keeps the ad valorem tax for the City of Hurstbourne at $.185 per $100 of all real estate assessed for taxation. Commissioner Dahlem made the motion to approve second reading and adoption of Ordinance No. 13-05; his motion was seconded by Commissioner Jackson. Mayor English called for a roll call vote. Commissioners Wagner, Jackson, Dahlem and Hubbuch and Mayor English voted yea. Ordinance No. 13-05 was thereby enacted 5-0.

Ordinance No. 13-03, An Ordinance Adopting an Annual Budget for the City of Hurstbourne for
the Fiscal Year July 1, 2013 to June 30, 2014 by Estimating Revenues and Resources and Appropriating Funds for the Operation of City Government was placed on the table. Attorney Singler gave second reading by summary to Ordinance No. 13-03. This ordinance projects estimated appropriations and expenditure in the amount of $2,363,700 for fiscal year 2013-2014. C.A.O. Leidgen went through the highlights of this budget and answered questions from the Commission. Commissioner Jackson offered several suggestions to help in the budget process. He also suggested adding a separate expense area in the budget entitled “Special Projects,” pulling all of the various contingency funds in various departments into one area that would be controlled by the entire Commission. Commissioner Dahlem said it is important to retain contingency funds in each department for unexpected expenditures and to help prevent a department going over budget. Commissioner Dahlem made the motion to approve second reading and adoption of Ordinance No. 13-03; his motion was seconded by Commissioner Wagner. Mayor English called for a roll call vote. Commissioners Dahlem and Wagner and Mayor English voted yea; Commissioners Jackson and Hubbuch voted nay and stated their primary reason for the no-vote was because of the lack of the separate “Special Projects” expense designation. Ordinance No. 13-03 was thereby enacted 3-2.

 PUBLIC HEARING FOR THE EXPENDITURE OF MUNICIPAL ROAD AID FUNDS

Mayor English opened the public hearing, which is required by Kentucky State Statutes, to collect public comments and testimony for and against proposed road fund expenditures for the 2013-2014 fiscal year. Notice had been given to those newspapers requesting such notice. Attorney Singler explained that the estimated revenue from the Kentucky Municipal Road Aid Fund for 2013-2014 is $90,000, and the total estimated expenditures are also $90,000. Attorney Singler asked for any comments from the floor regarding the expenditure of road funds and there were none. The Commission then continued with the regular meeting.

ATTORNEY’S REPORT – Attorney Singler
No report.

ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C.A.O. Leidgen presented the City’s Call Traffic Log.

Mr. Leidgen and City Engineer Crumpton reported on some possible future development on the Vinings property.

Mr. Leidgen reported that former Hurstbourne Mayor Tom Dean recently passed away and the Commission decided to do something appropriate in his memory.

MAYOR’S REPORT – Mayor English
No report.

GENERAL GOVERNMENT REPORT – Commissioner Dahlem
No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch reported that the new light standards are up in Williamsburg Place.

Eagle Signs will be starting phase 2 of the traffic sign replacement.

The approval of the street name changes on Blairwood has been delayed, but that process should be completed after a public hearing on July 11.

CODE ENFORCEMENT/SANITATION REPORT – Commissioner Jackson
Commissioner Jackson reported that the gate which was installed in an incorrect location has still not been moved. That deadline is June 30.

To a question from Mayor English, C.A.O. Leidgen said he would check on a dumpster that has been on a lot for a very long time.
 

PUBLIC WORKS REPORT - Commissioner Wagner
No report.

ADJOURNMENT
At 6:10 p.m. Commissioner Wagner made the motion to adjourn; her motion was seconded by Commissioner Jackson. Motion carried.