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Commission Meeting

Tuesday, May 14, 2013
May 14, 2013

MINUTES
REGULAR MEETING
May 14, 2013
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY

Mayor Bob English called the meeting to order.

ROLL CALL
C.A.O. Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Earl Hubbuch, Ben Jackson, and Lois Wagner; Attorney John Singler; Treasurer Bill Bennett; and C.A.O. Jim Leidgen. A quorum of the Commission was present.

PLEDGE
The Pledge of Allegiance was led by Mayor English.

RECOGNITION OF GUESTS
Barb Madore of 1232 Inverary Court in the Inverness (condo complex) asked the Commission if it would be possible for the City to financially assist them with work that needs to be done on the brickwork at their entrance. She has received two estimates of $9,700 and $20,000. Mayor English told her the Commission would look into this.

Ed Wilson of 9 Muirfield Place informed the Commission that the Hurstbourne Country Club has
formed a foundation for preservation and restoration in Hurstbourne. He said that at one time there were many beautiful dogwood trees along Shelbyville Road and he wondered if this foundation, with supervision from the City, might pursue the possibility of planting new trees in that area. After discussion Commissioner Wagner said she would talk with a horticulturist to get their opinion and suggestions.

Attorney Bill Bardenwerper and Mr. Colin Underhill were present to discuss the proposed construction of the Maserati car dealership on Whittington Parkway. The revised plan calls for a one-floor building of 9,586 square feet. During discussion the Commission requested changes in the proposed service signs and those changes were made in the municipal order. Attorney Singler then presented the amended Municipal Order 13-18, A Municipal Order Relating to the Approval of Revised Detailed Development Plan and Revised and Additional Binding Elements on Property Located at 340 Whittington Parkway, Containing 1.2 Acres, Which Property is a Portion (Lot Five) of the Property Previously Rezoned in Planning Commission Case Number 13545; Being in the City of Hurstbourne (Case Number 118563). Commissioner Hubbuch made the motion to approve MO 13-18 as amended; his motion was seconded by Commissioner Jackson. Motion carried.

 

Mr. Edward Schadt of 9201 Whitegate Court expressed his appreciation for the many improvements made in the City. However, when he has been walking in the City he has noticed some areas of concern. He thought the recent road resurfacing did not have a smooth finish. City engineer Chris Crumpton said he will look into this matter.

LMPD Sgt. Phil Russell of Kentuckiana Law Enforcement was present to answer any questions the Commissioners might have. Commissioner Dahlem asked if it would be possible to identify whether an officer patrolling in the City is one that the City has employed through Kentuckiana. Sgt. Russell will check into this.

APPROVAL OF MINUTES
Commissioner Dahlem asked that the minutes of the April 23, 2013 regular meeting include the sentence in the paragraph pertaining to possible construction of City Hall, “No funds will be expended until the cost analysis is complete.” He then made the motion that the minutes be approved as amended; his motion was seconded by Commissioner Wagner. Motion carried.

TREASURER’S REPORT
Treasurer Bennett referred to the financial statements in the packet of the last meeting and said that the
City is doing well financially. He had met with Commissioner Jackson to go over the City’s finances and historical prospective at they relate to the possible construction or purchase of a building to be used as City Hall.

C.A.O. Leidgen will have the 2013-14 proposed budget ready for first reading by the first of June.

BUSINESS ITEMS
No Business Items

ATTORNEY’S REPORT – Attorney Singler
In the Vinings property update, Engineer Crumpton reported there has been discussion with the owners pertaining to possible modifications to the medians and curbs.

Attorney Singler reported that the Code Enforcement Board met and heard the case pertaining to a
gate which had been placed in an incorrect location. The Board agreed with the City’s findings and the resident stated he would comply with the Board’s decision. Attorney Singler said he felt this Board would be a good tool for the City to use in future cases.

ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C.A.O. Leidgen presented the new City newsletter and said it would be sent to residents by the end of the month unless he has received corrections or additional information within that time period.

 

 

 

MAYOR’S REPORT – Mayor English
Mayor English said he has received reports of City sprinklers operating when it is raining. C.A.O. Leidgen said he would check into this, but it is very difficult to manage them after they have been turned on for the season. The sprinklers are set to cycle at specific times and are not sensitive to current weather conditions at any given time.

Mayor English reported that he has also received compliments on the new entrances on South Lyndon Lane.

GENERAL GOVERNMENT REPORT – Commissioner Dahlem
No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch, C.A.O. Leidgen, and Engineer Crumpton had met to discuss the street name changes at Blairwood Road. This project will be finalized soon – some of the signs will be removed and some will be replaced. The identifying sign to be paid for by businesses in that area will also be completed in the near future.

He reported on the recent upgrading of signage in the City and said he would like to have this completed by the end of the year. Engineer Crumpton distributed an estimate of their recommended next phase of signage upgrades at a cost of $18,904. Future phases of the project are estimated at $29,961. All totals include a 10% discount. After discussion, Commissioner Hubbuch made the motion that the Commission approves the expenditure of the funds as presented; his motion was seconded by Commissioner Dahlem. Motion carried.

Commissioner Hubbuch, C.A.O. Leidgen, Rusty Wells, and Aaron Thompson of Evergreen Realty had met to discuss the possible installation of street lights on Williamsburg Plaza Drive. There would be some expense for the initial installation of the box lights. However, the upfront expenses will be shared by the business community along the above mentioned section. Commissioner Hubbuch made the motion that the Commission approves the installation of these lights on Williamsburg Plaza Drive from Hurstbourne Lane to Wessex Place. His motion was seconded by Mayor English. Motion carried.

CODE ENFORCEMENT/SANITATION REPORT – Commissioner Jackson
Commissioner Jackson has recently received a request for the construction of a tree house/play structure and will be researching this before any approval is given.

Commissioner Jackson reported he and Treasurer Bennett had met to discuss finances regarding the possibility of building or purchasing a building for City Hall. He gave his analysis on the advantages of constructing or purchasing a building versus leasing office space. He had checked with other municipalities and said Hurstbourne is the only City in his study that continues to lease. Commissioner Dahlem, however, said past Commissions in the City have studied this and rejected the idea. He said it is not a financially justifiable project. After lengthy discussion, Commissioner Jackson made the motion to approve funds not to exceed $5,000 for a consultant to study and submit recommendations of possible locations for construction or purchase of a new City Hall within the City, with cost estimates for each location. His motion was seconded by Commissioner Hubbuch. Motion carried

 

PUBLIC WORKS REPORT - Commissioner Wagner
Commissioner Wagner had no report except to implore the Commissioners to remain civil and show respect for each other during Commission meetings.

ADJOURNMENT
At 7:30 p.m. Commissioner Jackson made the motion to adjourn; his motion was seconded by Commissioner Hubbuch. Motion carried.