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Commission Meeting

Tuesday, March 12, 2013
March 12, 2013

MINUTES
REGULAR MEETING
March 12, 2013
4:30 PM
CITY OF HURSTBOURNE
304 WHITTINGTON PARKWAY / SUITE 100
LOUISVILLE, KY

Mayor Bob English called the meeting to order.

ROLL CALL
C.A.O. Leidgen conducted the roll call. Present were: Mayor Bob English; Commissioners Ed Dahlem, Earl Hubbuch, and Lois Wagner; Attorney John Singler; and C.A.O. Jim Leidgen. Commissioner Ben Jackson and Treasurer Bill Bennett were not in attendance. A quorum of the Commission was present.

PLEDGE
The Pledge of Allegiance was led by Mayor English.

RECOGNITION OF GUESTS
City Engineer Chris Crumpton

Kate Cunningham of 8606 Whipps Bend Road spoke to the Commission about the application for a car
dealership off Hurstbourne Lane. She said she is impressed with the landscaping and drainage plans and the water quality of the creek would be an improvement over the present situation. She further stated that if the development is approved, her hope is that the Hurstbourne Commission will see that the landscaping and drainage plans are enforced.

Winnie Hepler of 117 Fairfax Avenue, who is with Friends of Beargrass Creek, detailed some of the
historic significance of various stations built by pioneers along Beargrass Creek and its tributaries. She asked the Commission to give respect to the creek and to carefully monitor the developers of the proposed car dealership. She also expressed concern as to the amount of pesticides which may be entering the water from the Hurstbourne Country Club.

Rick Shaw of 8901 Denington Drive expressed his concern about the number of coyotes which have been spotted around the City and asked for assistance in eradicating the problem. He had received an estimate of $1,000 to trap the first coyote and $500 for any after that, and said he thought residents would volunteer to contribute to the project. C.A.O. Leidgen distributed copies of a letter from Jessica O’Daniel of 8811 Denington Drive who had recently experienced a coyote on her property. Commissioner Hubbuch stated that various agencies have already been contacted about the coyotes, and there is no simple solution. There are many acres of land in Hurstbourne, and any coyotes that are removed either find their way back or others show up. Attorney Singler said there are many concerns with hiring someone to eradicate them, including potential liability, and he recommended that the Commission require appropriate proof of sufficient insurance liability limits of any party the City would enter into an agreement with. Mr. Leidgen had done a great deal of research on the coyote issue, and stated that any eradication program would have to be ongoing every year. It was decided that Commissioner Hubbuch and C.A.O. Leidgen will meet with Mr. Shaw and other concerned residents to try to come up with possible steps the City and/or residents can take to help with this problem.

APPROVAL OF MINUTES
Commissioner Hubbuch made the motion to approve as distributed the minutes of the February 26, 2013 regular meeting of the City Commission; his motion was seconded by Commissioner Dahlem. Motion carried.

BUSINESS ITEMS
Attorney Singler reported on a recent meeting of the Board of Zoning Adjustment pertaining to the request for a car dealership. At that time, they asked the developer to raise the asphalt so that drainage water will run into a catch basin before it goes into the creek. He distributed a copy of the developer’s proposed amended and additional binding elements on this property. In addition, Attorney Singler presented a list of possible binding elements that the City of Hurstbourne might want to add. This proposal should be back to the Commission at a meeting during the month of April.

C.A.O. Leidgen reported that restaurants have expressed an interest in some of the Vinings property. His stated that this topic will be placed on the agenda for several meetings in order to address matters quickly when they arise.

ATTORNEY’S REPORT – Attorney Singler
Attorney Singler gave second reading by summary to Ordinance 13-02, Series 2013, An Ordinance Relating to Driveway Aprons. He read in detail those sections that had been revised at the last meeting. Commissioner Wagner made the motion to approve second reading and passage of Ordinance 13-02; her motion was seconded by Commissioner Dahlem. Mayor English called for a roll call vote: Commissioners Wagner, Dahlem and Hubbuch, and Mayor English voted yea. Ordinance 13-02 was thereby enacted 4-0.

At the last Commission meeting there had been discussion about changing the name of Caritas Way to Blairwood Road and the short access road off of Hurstbourne Lane to Blairwood Access. Attorney Singler gave to the Commission the submittal requirements for changing the name of a city street. After discussion, Commissioner Dahlem made the motion to authorize City Engineer Chris Crumpton to do the engineering work required to begin the application to change those street names. His motion was seconded by Commissioner Hubbuch; motion carried.

Attorney Singler said a notice of violation had been sent regarding the gate that was installed incorrectly at 8606 Cheffield. The response was a new application for approval showing the gate where it has been installed. That has been rejected, and they have been notified to either take down the gate or move it within 20 days to the location where they originally indicated it would be installed.

Attorney Singler gave an update on foreclosures at 105 Whips Mill Road, 302 Buckingham, and 9214 Parkington.

Attorney Singler reported the City has received notice that the new assessment on the property at 811 Rugby Place is $750,000.


ADMINISTRATOR’S REPORT – C.A.O. Leidgen
C.A.O. Leidgen reported the City will soon receive the $30,000 check from Metro Louisville for the sidewalk construction and improvement projects.

Mr. Leidgen is working on the next edition of the Hurstbourne Herald and hopes to have that completed and delivered by the end of April. He asked the Commissioners to give him any additions to the newsletter as quickly as possible.

Mr. Leidgen was invited to a meeting of individuals with Blairwood Club and the State Department of Transportation pertaining to drainage and the proposed sound barrier wall along I-64 which should be constructed by the summer of 2014. The widening of Hurstbourne Lane should be completed this summer, and the signal system from Linn Station Road to Blue Grass Parkway will be an up-to-date system with the signals adjusted according to the traffic flow.

C.A.O. Leidgen referred to the fence at the northern portion of South Lyndon Lane and Oxmoor Woods Parkway where the new entrance is being constructed. The original bid for 200 l.f. of fencing by the columns was $2900. There was discussion about possibly adding additional fencing at this area and, if so, where that fencing should start and end. Mayor English made the motion to approve additional fence installation on the northwest side of South Lyndon Lane to run up to within 1-2 feet of an existing fence built by the resident at 312 South Lyndon Lane; according to the drawing as presented. His motion was seconded by Commissioner Dahlem; motion carried.

MAYOR’S REPORT – Mayor English
No report.

PUBLIC WORKS REPORT - Commissioner Wagner
No report.

GENERAL GOVERNMENT REPORT – Commissioner Dahlem
No report.

PUBLIC SAFETY REPORT – Commissioner Hubbuch
Commissioner Hubbuch asked the Commissioners for any suggestions they might have in the eradication of coyotes in the City.

ADJOURNMENT
At 6:05 p.m. Commissioner Hubbuch made the motion to adjourn; his motion was seconded by Commissioner Dahlem. Motion carried.